| Time | Speaker | Text |
|---|---|---|
| 00:00:06.11 | Unknown | Well, I can play harmonica to that song. |
| 00:00:09.65 | Unknown | Let's do the air phones. |
| 00:00:12.28 | Unknown | I can play that tune. |
| 00:00:18.96 | Joan Cox | Good evening and welcome to the regular meeting of the Sausalito City Council for Tuesday June 20th, 2017. Lily, would you call the roll please. |
| 00:00:22.14 | David Sudo | of the... |
| 00:00:31.18 | Unknown | Councilmember Burns? |
| 00:00:32.41 | Joan Cox | Present. |
| 00:00:32.47 | Unknown | Thank you. Councilmember Hoffman? Present. Vice Mayor Cox? Here. Mayor Withey? |
| 00:00:37.34 | Joan Cox | Here. Susan Rowe, would you lead us in the Pledge of Allegiance tonight, please? |
| 00:00:43.60 | Unknown | Thank you. Thank you. Okay. I pledge allegiance to the flag of the United States of America. |
| 00:00:46.23 | Unknown | I pledge allegiance to the flag of the United States of America, and to the Republic for which it stands, one nation under God, indivisible, with liberty and justice for all. |
| 00:00:50.94 | Unknown | to the republic for which it stands. one nation. Thank you. Thank you. Indivisible. and justice. |
| 00:01:02.42 | Joan Cox | Thank you, Susan. |
| 00:01:09.81 | Joan Cox | There was no closed session this evening. Can we have a motion to approve the agenda, please? So moved. Second. All in favor? Aye. |
| 00:01:22.84 | Unknown | Bye. |
| 00:01:25.35 | Joan Cox | There is no special presentation tonight. did want to let you know that sadly a Sausalito was Icon. someone who is known pretty much to everybody. Robert Conley Jr., but is also known as Beau Vanbo, passed away. And so we're going to be adjourning this evening in his memory. He will be very missed by lots of people. Okay. Communications. Agenda item number two. This is the time for the city council to hear from citizens regarding matters that are not on tonight's agenda. So if you'd like to address the council, please go ahead and fill in a card. If you haven't already, that's okay. Fill in one after. Just, but these are for items that are not on tonight's agenda. Is there any member of the public? Hi, Maureen, how are you? |
| 00:02:46.32 | Maureen McCoy | Made it here. Good evening. My name is Maureen McCoy, and I am a board member, I'm sorry, |
| 00:02:52.46 | Unknown | Is it on up there? |
| 00:02:56.78 | Maureen McCoy | my timer. |
| 00:02:57.07 | Unknown | Can you hear it? |
| 00:02:59.66 | Maureen McCoy | Yeah. |
| 00:03:00.56 | Joe Burns | Maureen, if you can lean into the microphone so that, yeah. |
| 00:03:02.30 | Maureen McCoy | Oh, okay. Yeah. So my name is Maureen McCoy, and I'm a member of the Sausalito Beautiful Board, and I'm the chair of the Beautification Awards, and we just held our ceremony tonight, and I just wanted to publicly announce the winners, and Mayor Hoffman was a juror last year, and Councilman Burns was a juror this year, so I think you might be excited to know who won. So we had So, let me just tell you what the beautification awards are. So the Sausalito Beautification Awards, the purpose is to acknowledge businesses that have improved the aesthetics of Sausalito's public spaces. There were four awards given out based on location. We had a North Bridgeway area, the Caledonia Street area, downtown area, and then we had a Secret Garden category this year. So for the North Bridgeway area, FCR, First California Realty, won. For the Caledonia Street area, it was 116 Caledonia Street, which is Isabel Allende's beautiful building. And then for the downtown area, Lappert's Fish and Chips. One. And then for the secret garden, there was a tie. And we had a first Sausalito Gourmet Deli and the Casa Madrona. So that's all I wanted to say. Thank you. |
| 00:04:34.93 | Joan Cox | Thank you. Shelby. Shelby. |
| 00:04:39.62 | Unknown | Yes, I'm here to add to Maureen's awards. Starting last year, we chose an individual who has made extraordinary contributions to improving South Lito's public landscapes. Last year, we honored Diane Alper, who was the founder of Blooming Bridgeway. And this year, we're honoring Tom Wilhite, who has, all of you know Tom, He has given extraordinary service. And I'd just like him to come up, and I'd like to have him stand here with me while I read some of the great things he's done to make our landscapes look so much better. And that would be pro bono. So Tom Wilhite. We are very pleased to present you with this award. There's no one who deserves it more than Tom does. He is Green Man Garden Design and Consultation. As you may know, he's been senior editor of the past three editions of Sunset Western Garden Book and helped produce more than 20 books on landscapes. He is a consulting horticulturist to the city of Sausalito, so he is getting paid now sometimes, which is wonderful. He's been a committed volunteer beginning in 2001, when he and his friends improved the Sausalito post office landscape, which has since then gone south and it's time for another redo, but Tom and his friends did it and made it look beautiful in 2001. He was the chair of Blooming Bridgeway and was a member for a long time on the City Trees and Views Committee, a member of the Sausalito Beautification Study Group in 2013, and a founding board member of Sausalito Beautiful. Tom did the corner, the beautiful corner, again, just out of the goodness of his heart as you come out of the tunnel and turn to go into Sausalito, the one on the southwest corner. of that street and he has done the northern landscaping on the northernmost medians. He has most recently designed the landscapes for Medians 3 and 4 which have been done recently. And he has designed the landscape for Medians 6 which will be South Slido Beautiful funded. He also has overseen volunteers for two beautification days. He was one of our first green thumbs. He has recently designed the landscape for the South Slater entry marker, which will be coming to the Planning Commission on the 28th And really, Tom is the epitome of a volunteer, generous, a good guy, and very gracious in working with people. So we're really thrilled to have presented him with a Little Willow Award for 2017, and we asked him if he would come here tonight so all of you could acknowledge Tom for his great contributions. Thank you so much. |
| 00:07:16.35 | Joan Cox | Thank you. |
| 00:07:19.44 | Adam Politzer | Thank you all. Thanks very much. |
| 00:07:23.98 | Joan Cox | Thanks a lot. |
| 00:07:36.20 | Bill Hines | Good evening. I'm Bill Hines, board president of Sausalito Beautiful. And as you all are aware, we're approving the budget this evening. And I just wanted to take a moment from our board of Sausalito Beautiful to thank the City Council, as well as the City Manager and Public Works Director and Melanie for their continued collaboration a willing ear to listen to what our desires are in terms of landscape and community needs. And really appreciate you taking our recommendations to heart and incorporating them into the proposed budget. So thank you very much. |
| 00:08:22.57 | Joan Cox | Thank you very much. Is there any other member of the public who would like to comment on any item that's not on tonight's agenda? Okay, seeing none, we'll move on to action minutes of the previous meeting. We have two minutes, I think, to approve. |
| 00:08:41.43 | Joan Cox | And I transmitted some minor corrections to Lilly for both sets of minutes. |
| 00:08:49.20 | Joan Cox | We have a motion to approve as amended. |
| 00:08:52.99 | Joan Cox | Thank you. |
| 00:08:53.01 | Joe Burns | So moved. Secondly. |
| 00:08:57.47 | Joan Cox | All in favor? Aye. Any opposed? No, that motion carries. Okay, moving on to the consent calendar. And matters listed under the consent calendar are considered routine, non-controversial, should require no discussion, and are expected to have unanimous counsel support. |
| 00:08:58.65 | Joe Burns | Aye. |
| 00:09:22.37 | Joan Cox | We vote in this in one motion unless someone would like to remove it for a separate vote or discussion. So first of all, is there any member of the public who would like to comment on any item that's on the current consent calendar? Okay, seeing none. My colleagues here, any discussion? Is there anything we need to pull out? What's the thinking? |
| 00:09:49.29 | Joan Cox | Mr. Mayor, I would like to poll item 4I. We have received some late mail that provided us with some additional information that was not a part of the packet. And I see that both Jeff and Yoshi are here, so I'd like to give them an opportunity to provide us a little bit more detail. The staff report did not. provide a lot of detail about how this $10,000 would be spent so if that's acceptable |
| 00:10:16.04 | Joan Cox | That's exciting. Anybody? |
| 00:10:17.42 | Joan Cox | else. |
| 00:10:17.98 | Joan Cox | Any thoughts? |
| 00:10:19.46 | Joe Burns | I don't. I don't want to pull anything. I just want to make a couple of very brief comments about some of the things on the consent calendar, if that's OK. I wanted to recognize. the item THE FEDERAL CITY IS E, which is the license plate recognition camera update. If anybody cares about that, that program's been a huge success. And in the first, I think, 30 days, we had a lot of success with identifying and actually apprehending several people, suspicious people under that program. So that's been just a huge success. The bicycle parking and congestion management program, I wanted to note that they're in positive numbers now. end of May, they were positive at least $900, and I think as of today, they're positive a few thousand dollars, so I think that's very good news. I did talk, we had talked about being provided with an alternate surplus parking plan in light of the season coming up, but I did talk with Deb Fotch about whether or not the expense of that is feasible at this point and she thought not so we may revisit that if we see huge numbers coming into the July 4th weekend but I think they're gonna be able to adapt to that and and I will say that they are continually adapting and changing their staffing levels to remain. in the black, and so they're keeping a really sharp eye on that. So that's a good thing. And I have to give a shout out to the Night Out program. D, that's August 1st, and that's on our consent calendar to approve. That's for national night out, and that's a joint effort by our police and fire department for on August 1st, and that's part of a national program, take back the streets and highlight the community's efforts. for community, anyway, national night out. That's from 3 to 11 at the, we're going to close the street off, right, between the fire department and the police department. So everybody come down on the 1st and it'll be super fun. I have no request to pull it. I don't want to pull anything. I just want to note those things. |
| 00:12:41.25 | Unknown | Thank you. |
| 00:12:41.26 | Unknown | Thank you. |
| 00:12:41.36 | Joan Cox | Every question. |
| 00:12:41.82 | Unknown | Thank you. |
| 00:12:41.84 | Joan Cox | Oh. |
| 00:12:41.90 | Unknown | Thank you. |
| 00:12:41.92 | Unknown | People. |
| 00:12:42.24 | Unknown | Thank you. |
| 00:12:45.33 | Unknown | Thank you. |
| 00:12:45.36 | Joan Cox | Joe? No, I think she covered it. |
| 00:12:46.51 | Unknown | No, I think she could. |
| 00:12:47.66 | Unknown | Yeah. |
| 00:12:49.48 | Joan Cox | All right. Well, okay, we have one request to approve item to pull item 4. I do we want to pull it, put it on the agenda or we got three votes. I mean, we have it done. |
| 00:13:01.76 | Joan Cox | I mean, we have... Thank you. And we have late mail that addresses the questions that I raised. |
| 00:13:08.45 | Joe Burns | Thank you. |
| 00:13:10.09 | Joan Cox | Thank you. |
| 00:13:10.12 | Joe Burns | I think I have no problem putting it later on the agenda tonight. I don't know where to put it. I don't want to put it at 1130 because I see that Yoshi and Jeff are here. |
| 00:13:20.11 | Unknown | Yes, we have Jeff. |
| 00:13:20.80 | Unknown | Yeah. |
| 00:13:21.04 | Joan Cox | She in general. |
| 00:13:21.56 | Unknown | THE END OF THE END OF THE |
| 00:13:22.81 | Joan Cox | Right. Okay, if we're going to pull it, why don't we put it as a new item 6C? Let's deal with the... it's also the waterfront, let's deal with the Kesh Coast project and then deal with that before we get into the budget. |
| 00:13:39.19 | Joe Burns | before we get... you you Yep, that's great. |
| 00:13:40.68 | Joan Cox | Thank you. Everybody happy? Yoshi and Jeff stay for Two agenda items. Yeah. OK. |
| 00:13:48.48 | Joe Burns | And then C becomes D and D becomes E? |
| 00:13:50.42 | Joan Cox | Yeah. |
| 00:13:50.72 | Joe Burns | Thank you. And so on. |
| 00:13:51.48 | Joan Cox | Okay, so can we have a motion to approve consent calendar items 4A to H? We're pulling I to make it item 6C and then roll the others on. |
| 00:14:03.90 | Joan Cox | So moved. |
| 00:14:08.47 | Joan Cox | Second. All in favor? Aye. Aye. Any opposed? Okay. |
| 00:14:10.57 | Joan Cox | Hi. Amen. |
| 00:14:14.35 | Joan Cox | Let's move on then. Item 6A is the approval of the management plan for the source leader waterfront. |
| 00:14:49.70 | Unknown | Good evening, Mr. Mayor. Council members and distinguished city staff. There he goes. I have the pleasure tonight to present the South Dakota Police Department's Waterfront Management Plan. Before we go into it, a little background. Back on January 26th of 2016, the Sausalén Police Department provided the council with a historical perspective of the issues upon Richardson Bay and the Sausalito waterfront. We also at that time outlined a plan to address issues of crime and quality of life issues occurring upon the waters of Sausalito and the Sausalito waterfront. after outlining that plan. we then, instead of just moving directly into an enforcement or an abatement program, we had numerous community meetings and presentations so we can get the citizens and the community's input regarding what we were looking to do hear their feedback, and be able to address questions and concerns they may have. As part of our process of abating issues upon the waterfront and addressing quality of life and crime concerns, in conjunction with the Marin County Sheriff's Office and the Richardson Bay Regional Agency, we developed an enhanced enforcement and abatement program to address abandoned vessels, marine debris vessels, and other issues upon the waterway. Basically, attractive nuisances which draw. criminal behavior as well as quality of life issues. the broken windows theory of policing. You allow chaos to reign. more chaos would continue. And then as part of our process, we then moved forward and updated Sausalito's city ordinances to make sure that our ordinances, that some dated back to the 1930s and 40s, were in good position and good law in order to address the needs of Sausalito today and Sausalito in the future. As the plan went forward and negotiations were taking place with the City of Sausalito and Richardson Bay Regional Agency, In December of 2016, the city of Sausalito served notice to the RBOA with our intent to withdraw as of June 30th of this year. A little status regarding what has occurred upon the waterway is part of the enforcement and abatement program. is as of last week, there have been 55 unoccupied vessels that met the definition of marine debris that had been removed from Richardson Bay. 38 unattended mooring balls that were those attractive nuisances for other vessels to moor upon were taken from Richardson Bay. And the Richardson Bay Regional Agency, in conjunction with the Sausalito Police Department and the Marin County Sheriff's Office, have removed 65 other vessels from Richardson Bay that were either abandoned or surrendered by their owners. On Friday, June 9th, I personally counted approximately 193 vessels upon Richardson Bay. Approximately 68 of these vessels were in Sausalito waters. When you compare that with some information that the RBRA has provided us in a earlier report, as of mid-April of last year, they were estimating 49 vessels they debated as marine debris. And going back to January 2017, the Marin County Sheriff's Office conducted a vessel count that revealed approximately 250 vessels upon Richardson Bay. This count was a little bit different than other counts the Sheriff's Office and Richardson Bay had done in the past because they used a different definition of vessels and that encompass some more vessels that might not have been counted in previous encounters and previous counts that have been done. However, in talks with Richardson Bay Regional Agency's Harbor Administrator, Bill Price, as of last week, he believes that there are approximately 178 vessels continually upon Richardson Bay at this time. The situation that the city of Sausalito now is facing and the Sausal Police Department is facing is that in order to effectively manage the Sausalito waterfront, can address quality of life issues and, public safety issues and address possible criminal behavior. There needs to be a consistent law enforcement presence upon the waterway and along the waterfront. At this time, the Sausage Police Department's efforts on the waters are curtailed due to our current staffing levels. Our current staffing levels do not allow us to designate specific officers directly to the waterfront or upon the water. or dedicate a substantial amount of time on the waterfront. We are addressing issues as a collateral duty, when we have the ability to put officers on the water, mostly in an overtime assignment. our plan. The Sausso Police Department believes we can effectively manage the waterfront by hiring a part-time Marine Patrol officer and a part-time harbor assistant, which would be a civilian position. The Marine Patrol officer and the harbor assistant would work in conjunction and collaboratively with the Marin County Sheriff's Office and Richardson Bay Regional Agency in order to address those quality of life issues upon the water and any crime problems or issues crime issues upon the water. Their duties will be typical and it will be done by both the Marine Patrol officer as well as the harbor assistant. One issue is the Marine Patrol officer is a very specific position that needs required specialty skills. If we're unable to locate an officer that has those skills, we could reformat the plan and be able to address the issues and address the issues on waterfront with two civilianized harbor assistance. But for the best case scenario, we do want a law enforcement presence and somebody who could more proactively address criminal behavior instead of just having our officers addressing those as collateral duties. However, some of the duties we're gonna be looking is the enforcement of all applicable laws, both state, city ordinances, and county regulations. towing, impounding, and abatement of vessels upon the waterways. contacting, monitoring, and tracking vessels entering and exiting the Sausalito waterways. managing grant applications, submissions, and related paperwork, and replying to grant requests that the state sends out on a quarterly basis. receiving and responding to complaints from the citizens regarding the waterfront. Public interaction regarding waterfront issues and boating safety maintaining records of all their activities, so it's 100% transparent and reportable to all parties that may ask or have questions regarding our actions on the water. And they are to represent the city and the department in professional and community meetings. Part-time employees are limited to 1,000 hours a year. and limited to 20 hours a week. So we would combine the schedule and work with it so that the Marine Patrol part-time officer and the Marine Patrol part-time harbor assistant... are going to cover as much of the week as possible during the dates and times that we see the most needed and where they could have the most impact. How that is right now, we don't know specific dates and hours. That's going to be part of the management plan as we finding and placing that, They like to say putting cops on the dots. That's what we're going to do. and their priorities. Our priorities are what we've talked about from the very beginning. Our highest priority are those marine debris vessels. We want to locate them and abate them. Second of our highest priorities are unoccupied vessels that are being used as storage upon the waterway. Third are the unregistered vessels upon the waterway. And fourth for the highest priorities are vessels that are occupied by persons who are a danger to themselves and others. As we work through our priority list, our lowest priority at this time are occupied vessels that are licensed, registers, and are in possession of a |
| 00:23:11.88 | Unknown | That was Corporal Mather saying hi. and in possession of a waste management or waste disposal contract or a similar type of service. So we're ensuring that there's no hazmat material or waste going into the bay, which is a concern for everybody. And when we're talking about Sausalito waters, I think some we have been asked many times, where exactly are Sausalito waters? Where it's a little bit difficult to see because of the lights coming in. But this is a map of Richardson Bay that breaks down all the jurisdictions. All the dotted lines are the individual jurisdictions. As we hear, see the city of Sausalito right here. The dotted line right here in anything to the West of it would be Sausalito waters. So these are the waters that our Marine Patrol Officer and harbor assistant will be regulating and working in conjunction with our marine patrol officers. We will also assist the Marin County Sheriff's Office and Richardson Bay with crime and quality of life issues and other waters. when necessary and when requested to do so, through mutual aid agreements that have been in pre-existence for numerous years. Enforcement, like I said earlier, we're gonna do a collaborative effort. We're gonna remain working in partnership with the Marin County Sheriff's Office to assist each other in addressing quality of life issues and crime issues upon the water. in partnership actually since the founding of the Sausaludu Police Department in 1893. There's never been an issue with this, and there's going to be no foreseeable issue in the future. Our working relationship is as strong as ever, and it's going to continue to move forward. Whenever we propose a plan, we like to let people know what alternatives to the plan are. would be to hire a full-time, fully benefited Marine Patrol officer and a part-time civilian harbor assistant. At this time, the Sausalito Police Department do not know if the workload and the calls for service and the issues upon the waterway call for a full-time officer. So we're not recommending that, but that is an alternative for us to discuss or think of at another time. And a second alternative is we maintain our current staffing and our current patrolling procedures, and we only address these issues as a collateral duty when staffing allows us to do so. We do not recommend this either, because that is status quo. But we would be negligent of our duties if we're not discussed what alternatives could be. Just once again, We do not recommend or endorse either of these alternatives. We just wanted to point them out. Fiscal. We want to address the fiscal issues because there is concern We believe we could implement the waterfront management plan with approximately $125,000 budget annually. This would be $35,000 for the part-time Marine Patrol officer's salary. $30,000 for the part-time harbor assistance salary and approximately $55,000 for any equipment, fuel, or other service costs that are going to be needed to run a Marine Patrol program. All our funds to implement this program would be allocated from those funds that were once utilized for Sausalito's membership in the Richardson Bay Regional Agency. as well as pre-existing tidal funds. So we're not asking for anything new, we just money being moved from one area to another area to address concerns upon our waterfront. Recommendations. The City of Sausalito asks the council to please affirm the City of Sausalito's December 19th letter withdrawing from the Richardson Bay Regional Agency effective July 1st of 2017. per section 24 of the Richardson Bay Joint Exercise of Power Agreement dated on October 5th of 2000. We also asked the city council approve the waterfront management plan and authorized the creation of a part-time Marine Patrol officer and harbor assistant position. And third, we ask that a City Council working group is appointed with the following objectives. that they meet with the Richardson Bay Regional Agency chairperson to establish a side letter of agreement. that we work with the city staff to establish management objectives in Sausalito waters. AND THIRD, So they can report back to the city council periodically regarding the management plan and our progress regarding the management plan. That is our proposed management plan for the Sausalito City Waters, and I welcome any questions that you may have. |
| 00:27:58.96 | Joan Cox | Thank you, Lieutenant. Do we have any questions up here before I open this up for public comment? |
| 00:28:05.84 | Joan Cox | One. I had one question. The 125,000 annual budget, does that include the disposition slash destruction of boats that are removed from Sausalito's waters. When we were last out on the water, we heard that |
| 00:28:21.91 | Unknown | Definitely. |
| 00:28:26.06 | Joan Cox | service was something about it was non-functioning at that point in time. But I thought that was part of RBRA. So I wanted to know how our management plan addresses that part of the service. Okay. |
| 00:28:41.15 | Unknown | Part of that $55,000 could be used to address those issues. However, right now we hold a grant from the Department of Boating and Waterways, FOR covering the costs of all disposal of marine debris and we have to do that. We have to do that. We have to do that. If we run out of grant funding, we could utilize some of that $55,000. But that $55,000 could also be utilized to repair vessels as needed, in order to, if we have to store vessels for a period of time before they could be sold or could be destroyed. PAY FOR THOSE RENTAL SLIPS. and keep a vessel in good condition until. So we have grant funding as well as that $55,000 to address these issues. |
| 00:29:29.51 | Joan Cox | And so that part of the work was on hold a month or so ago when Councilmember Hoffman and I went out on the water with your staff. Has that resumed again? Has that been fixed? Or are we still on hold on that aspect of it? |
| 00:29:44.97 | Unknown | Proportional work was on hold for a couple reasons. Number one was the Richardson Bay Regional Agency. They had a very busy last year, so they ran out of funding, grant funding, in order to do a lot of the work they would have done. They got a supplemental budget increase from the county to continue some operations. Okay. Another thing that was put everything on hold was one of the contractors that we utilize their equipment was shut down by the US Coast Guard for safety reasons. And because of that, things were kind of put on a holding pattern until we're able to get contractors back in line. Utilizing other resources, just last Friday, the Sausso Police Department working in conjunction with the Department of Boating on Waterways, Department of Public Works from the city, we abated two marine patrol vessels that were at the Tourney Basin, or two marine debris vessels that were at the Tourney Basin. Whenever we work with outside contractors, we may have little freezes on occasion, but we can continue to move forward. Thank you. |
| 00:30:44.86 | Joan Cox | Thank you. Please. |
| 00:30:46.73 | Unknown | Thank you. |
| 00:30:46.75 | Joe Burns | So Bill, can you go back to the slide where you had the numbers of boats that were removed? |
| 00:31:02.29 | Joe Burns | So these, and this update, this status update really is from when you guys started, the Sausage Police Department started being the head of the enforcement effort. |
| 00:31:11.52 | Unknown | Thank you. These are the numbers from when we implemented the enhanced enforcement and abatement program. Right. The Sausalu Police Department worked in peer partnership with the Sheriff's Office and the RBRA. |
| 00:31:16.88 | Joe Burns | THAT'S RIGHT. |
| 00:31:22.84 | Joe Burns | Yeah. |
| 00:31:23.06 | Unknown | We were equal partners in all states. |
| 00:31:24.80 | Joe Burns | OK. But this was when our plan, our enhanced enforcement began. This was a result of our effort, and this these results. Yeah. |
| 00:31:37.02 | Unknown | It was part of our ongoing movement towards making our waterways safer that brought in partners, and we work together to develop this. Great. |
| 00:31:44.68 | Joe Burns | Great. OK. And then with regard to, I think it's pretty clear, but just to reinforce that, The budget for, that you were talking about with the Marine Patrol officer and manager and the equipment That's basically we're just shifting money from that we were paying into RBRA over to this effort. And we made that representation to various agencies that we're not going to starve our effort, that we're just going to shift that money over. So I'm glad to see that we did that. great the way you did that. I like the part-time and utilizing those assets in that way. And the most cost-efficient method for Sausalito. So, thank you. |
| 00:32:29.79 | Joan Cox | Any other questions? |
| 00:32:30.83 | Unknown | Yeah. Thank you, Bill. Great report. And it was a great read as well to see the success that's happening out there. I understand that the two or three agencies will be working with each other in law enforcement, and then we will work with the county on the harbor issues. In taking the highest priority issues of debris, unoccupied boats, that might fall more into the harbor master or harbor assistant area. Will the harbor assistant be working with debris boats outside of the city waters, or just with within. |
| 00:33:10.88 | Unknown | The focus will be within our waters, however, Richardson Bay or the Sheriff's Office needs our harbor assistance. to assist them with part of their duties, we will make them available to assist. But we're gonna concentrate our finances on dealing and our personnel dealing with our waters, but working collaborative on a bigger picture. |
| 00:33:29.24 | Unknown | Yeah, and especially in law enforcement, on a bigger picture, you'll definitely be on that side. What would that 68 vessels that are currently in our waters look like after a successful program? And I know that's a really tough question at this point, but would that be a future question we can ask you once you get these positions seated? |
| 00:33:44.34 | Unknown | Once we get the position seated and we're able to get a more consistent enforcement and harbor monitoring program in place, we'll be able to give a better answer. |
| 00:33:52.69 | Joan Cox | Right. |
| 00:33:52.96 | Unknown | The water is like a parking lot. Depending on what time of the day and what day you look at the water, the numbers of boats could shift dramatically. And also depending on what season we're in. However, it would be a lower number than the 68, and it would be focusing the people that would be in our waters would be mariners, that are actually residing on safe vessels. It would not be some of the vessels that are being stored, for purposes of avoiding the pay slip fees or vessels that are unsafe to occupy. |
| 00:34:22.70 | Unknown | And this program, even with the money being a wash, this gets us to that spot much quicker than our previous situation. |
| 00:34:29.41 | Unknown | WE BELIEVE IT WOULD. |
| 00:34:30.80 | Unknown | Thank you. |
| 00:34:34.73 | Unknown | I don't know. |
| 00:34:34.93 | Joan Cox | Everybody. I THINK I'M GOING TO BE This is going to be a real stupid question. Sorry. Could you go back to the map? Yes. But I know there's tons of people at home in our wide audience who are dying to know what that red line is. |
| 00:34:53.97 | Unknown | The red line institutes the beginning of the special anchorage of Richardson Bay. So once you cross that red line, it becomes a special anchorage. And that is governed by the US Code of Regulations. And the major part of the special anchorage just means that vessels that are anchored in any of these waters do not have to have a light on their vessel when they're anchored if they're below the 65 feet. And vessels that are anchored with no lights do not have to have a constant horn sounding. So that's just where the anchorage, special anchorage, begins. |
| 00:35:28.78 | Joan Cox | Thank you. All right. There's no other questions up here. Thank you, Lieutenant. Let's open this up for any public comment. Is there anybody in the public who'd like to address the council on this particular topic? OK, seeing none, bring it back up here for discussion. And we got some action here. |
| 00:36:00.32 | Joan Cox | I'll move we approve all 3 recommendations. SECOND. |
| 00:36:05.28 | Joe Burns | Thank you. |
| 00:36:07.46 | Joan Cox | You okay with that, Mary? Okay. All in favor? Aye. Aye. Any opposed? None opposed. That all carries 4-0. Great. |
| 00:36:11.95 | Joe Burns | Aye. |
| 00:36:18.07 | Joe Burns | Okay, now. |
| 00:36:18.36 | Joan Cox | Thank you very much. |
| 00:36:19.05 | Joe Burns | Hold on. Number three, the working group, the council working group. We're doing that at the end of the meeting. Oh, sorry. |
| 00:36:23.20 | Joan Cox | We're doing it. |
| 00:36:24.47 | Joan Cox | Oh, sorry. That is item 7D3. |
| 00:36:28.79 | Joe Burns | My apologies. |
| 00:36:29.43 | Joan Cox | That's okay. I only just figured that out myself. Thank you very much, Lieutenant. Okay, our next item, 6B, is review and consent to proceed with design review permit application to the Planning Commission for proposed Sausalito-Cashkash sister city calcadas project. Consideration of requests for waiver of design permit application fees and any resulting building permit fees. And we have, I believe, Cheryl Popp. |
| 00:37:09.08 | Unknown | Thank you. |
| 00:37:10.79 | Joan Cox | who's the chair of the Sausalito-Kashqai Sister City Program. Who's going to present for us. |
| 00:37:23.88 | Cheryl Popp | Jonathan, don't go away so fast. Thank you. It's very small. Are we just waiting? |
| 00:37:35.48 | Jonathon Goldman | Now it's when we dance. |
| 00:37:36.32 | Cheryl Popp | Timing, timing, timing. I'm so impatient. |
| 00:37:37.38 | Unknown | timing. |
| 00:37:43.53 | Cheryl Popp | Ray just introduced me. I'm Cheryl Popp. I'm chair of the Qashqai Operations Council for our sister city program. Thank you city council for taking time to meet with us today. Thank you to Adam and the city staff. I want to shout out to Mike Lankford at Park and Rec, Danny Castro in community development, especially Jonathan Goldman and Lauren Umbertas in Public Works because they have worked with us diligently and advised us on this project for the last year and a half. And that's why we're before you today. I think you're all familiar with our Sausalito Sister City program. The mission of all three sister cities is to promote cross-cultural and educational exchange. To that point, in 2014, the mayor of Cascosh, Portugal, with whom we'd only been a sister city for a year, gifted the city of Sausalito with a calçadas project. And for those of you who are not familiar with what that is, we're going to show you a calçadas stone later this evening. It is a handcrafted stone, and they put them into the pavement throughout Portugal in beautiful, beautiful designs. So the city not only gifted us the stones, they agreed to ship the three tons of stones, and they agreed to send over an artisan to install them because we really don't have people here who do that. So it was a very generous gift, valued at $50,000 to $60,000, the largest gift that any sister city has ever given, the city of Sausalito. So we were delighted to accept it, which Mayor Tom Theodorus did shortly thereafter. This is a very rough design. It's a computer-generated image. It's the design that Qashqash gave to us and suggested we use. It's a very traditional compass rose design, which is very appropriate considering the nautical maritime heritage of both our cities. Um, We can't really say the colors of the stones, because they're natural. We don't know exactly what it's going to be, but probably a rose color, a gray, and sort of an off-white. But I'm going to show you some other designs that I think are somewhat more representative of what this will look like when all is said and done. You see these calzadas throughout Portugal. The one in the lower corner here is actually City Hall in Cachcayche, a plaza that some of you have seen. This is the waterfront along Cachcayche. The image that you see in the corner here is very similar to what ours is going to look like, except it will have north, south, east, west. The additional element we're adding are arrows that point to all three sister cities, Saqqaeda, Vina del Mar, and Qashqash. But it'll have a border and it'll look very, very similar to this. |
| 00:40:43.67 | Cheryl Popp | These are some calzadas installations locally. There's one in front of the San Jose Library. There's one that was also donated by a sister city in Hayward. They're gorgeous, gorgeous installations. The next series of slides, I'm sort of flipping through these. We don't have the photos in here, do we? Okay, yeah, this is the... Anyway, we've got some great photos of... Can I switch out our... The disc maybe is that complicated to do? Is it complicated to switch out a thumb drive? Yeah, okay, never mind. We have photos. We have beautiful photos that I guess didn't make it of the many delegations that have gone to Qashqash and have come here for the last three years back and forth. And really the import of these photos was just to demonstrate that this has been a very long-term project. There's been a lot of documentation, a lot of communication, a lot of discussion and dialogue going back and forth. Vice Mayor of Cash Cash Miguel Luz was actually here in 2013 A lot of documentation, a lot of communication, a lot of discussion and dialogue going back and forth. Vice Mayor of Cache Cache, Miguel Luz, was actually here in 2013 before they gifted us the stones and We have a picture of him, which we'll share with you later, actually pointing to a site that we considered at Gabrielson Park. We have another picture of dignitaries and delegates from Sausalito and Qashqash with the actual artisan. And then more pictures of groups. I think the key point here is that there's a real timeline to this. This project has been ongoing since 2014, and it's been somewhat languishing. We've had lots of fits and starts. There have been a lot of people involved in it, all of them with, I think, very good intentions. It stalled for about a year. The Kesh Kesh Council was not really involved in it. We were under the impression It was amazing. a misconception that the city was going to fund this and manage it. And they did not have the funds, nor did they ever intend to do this. So it came back to us, long story short, we have a whole timeline we could share with you. We are now, we're making it work at this point. The project goals have always been been somewhat defined and agreed upon with the city, beautification. an international nautical theme, which is appropriate to both cities. Obviously a nod to the tremendous Portuguese heritage that we have here. an effort to encourage diversity in our sister city programs, and of course to be consistent with the sister city, or with the city council goals. I think I've already sort of discussed the project design elements other than that we do want to integrate a recognition plaque, recognizing the donors. We have a lot of in-kind donors. The contractor. general contractors donating labor and materials, the Portuguese Cultural Center's going to get involved, and we'd also like a plaque, a twinning plaque, that sort of commemorates our relationship with Cache Cache, our sister city. This was our initial role. It has expanded since this was defined to include project management. The key elements here were the site, basically reviewing site locations and securing funding. The quick story on that, we're gonna take a look at some of the different sites we considered. There was an original design developed when we were not involved with the project, which was stunning. It was, unfortunately, exceptionally expensive. It involved a multi-layered plaza and a major construction project, and it was estimated at $300,000. which the city did not have that money, we did not have that money. So we went back to the drawing board because we wanted to make this happen. And we actually got estimates from two general contractors. We also got an estimate from a professional engineer. And we basically have reduced the scope of this project to make it affordable. It's still going to be a beautiful installation, but far more manageable. We're looking at doing just the first stage, the hardscape only. We've already had discussions with our friends at Sausalito Beautiful, and we look forward to working with them. as well as the city going forward on other elements to embellish it, including landscaping. But this initial thrust is just the hardscape, and you're going to learn a lot more about that in just a minute. These were some of the different locations we looked at. To save time, I'm not going to go through all this because I know it was in your packet, but we looked for a location that had good traffic and visitor exposure, something that was near the waterfront due to the, again, nautical maritime heritage here. something that was obviously going to enhance wherever we put it. We wanted to stay out of the Sausalito parks because of the 1128 initiative or ordinance. And of course, we looked at overall design complexity and project timing. Basically, what we've come down to is there will be no hard costs on this project for the city. The Cache Cache Council will be funding it. And in my estimation, it is a stellar example of a public-private partnership um, And I think it's a fitting tribute to the gift that our sister city has provided. So with that, I'm going to turn the lectern over to my colleague, Stanford Hughes, an internationally acclaimed architect who many of you know. He is a partner at Brayton Hughes in San Francisco, and he has volunteered his time pro bono to help us redesign this. Thank you. |
| 00:46:23.04 | Stanford Hughes | THANK YOU. Thank you. So can you stay here? Yes. Okay, so we go to this. All right, so this is the site that has been identified. It's in front of the Bank of America building, a stunning example of mid-century architecture by Bernardi, Worcester, and Emmons. Again, what's there now is exposed concrete in the front, brick, set in sand, and mulch. So we think by inserting the designs, Oh, this is, that's some historic, Wasn't it nice when there were trees? So... And here's the design now. It's essentially three components. The first phase is the stone mosaic compass, which is about 24 feet in diameter that you see in the center. It is then surrounded by a colored concrete collar, kind of a six-foot walkway around the mosaic. And then there's a 24-inch-wide seat wall, concrete seat wall, which allows seating and then allows us to make the plaza a little more accessible to a 2% slope. And then on the other side of the concrete wall will be this next phase, which is the landscape phase, which is trees and planting. But the first thing is to get the compass, the concrete, and the seat. This shows the second phase where trees and plantings and planters and landscape come in to kind of add another dimension. Ideally it all happened at once, but this allows a little flexibility with regard to funding and implementation. This is a diagram that shows that the existing slope, we're just taking 10 inches out of it. We're maintaining all of the existing storm drains, drainage systems, street lights, and just putting in a kind of this concrete seat wall that will mediate the softscape and the hardscape. |
| 00:48:26.63 | Stanford Hughes | This just is an analysis. Again, the red is showing the concrete seat wall and then the 24-foot diameter stone mosaic. And then we're also providing an entrance with two steps that are on line with the main entrance to the bank. So all of a sudden, it gives you a little pedestrian accent, and it focuses on the bank and amenities. But this just shows an analysis of the draining where we're using all of the existing slopes. |
| 00:48:53.01 | Unknown | Amen. |
| 00:48:56.62 | Stanford Hughes | And I think that really sums it up. It's a nice thing to have a picture, because it's 1,000 words. |
| 00:49:04.65 | Cheryl Popp | This is sort of an overview of the scope, everything that we'll be providing, installing the concrete, the retaining wall. Again, we have a licensed general contractor and engineer who's donated his time. and labor and materials to do this so we're delighted um the kasa the cash cash artisan will be flown over by cash cash and he'll install the consul the calzadas um we do want to have um donor signage or basically a recognition plaque and something that commemorates our Sister City Relationship, which was founded in 2013, so we'd like that to be considered as part of this package that goes to the Planning Commission for Design Review. These are our estimated project costs, and again, we really took a pencil to this, and we talked to a lot of professionals. We showed them the initial design, which we all really liked, and said, how can we maintain this integrity? It still looks good, it still works, it's ADA compliant, blah, blah, blah, but it's affordable. These are the costs that we are estimating, and this is how we intend to underwrite it. We have numerous anonymous donors who actually stepped up three years ago, but then the project never happened, so of course they withdrew their money. But I think once we have approval, we will get these donors involved again. We're talking to the Bank of America. It's going to be a major improvement for their front yard. And they're enthusiastic about working with us at some level, so we're sort of working up the corporate ladder on that front. And we have other ideas for, you know, people having trees named after them and recognition as part of the bench seating. So... We are not concerned about the funding at this level. Farallon is the general contractor. They've actually been doing some good work up on Spencer Avenue. You may have seen them up there. They are a local construction company and he's a Portuguese guy. We're very fortunate to have that. Um, We could go into a lot more detail on this. Overall, we would hope to get your approval to move this to the next stage. I think it is a great Great plaza improvement project and again something that will enhance that downtown area. Praça means plaza in Portuguese. You can't say plaza, Cachecais Plaza, because that's an insult. It's Spanish. And the Spanish and the Portuguese don't like each other all the time. So it's Praça de Cachecais, and We think it'll be a great addition to the city and appreciate your support. Questions? |
| 00:51:56.30 | Joan Cox | Thank you. |
| 00:51:56.32 | Cheryl Popp | Thank you very much. |
| 00:51:57.42 | Joan Cox | I don't know. |
| 00:51:57.62 | Cheryl Popp | Thank you. |
| 00:51:57.65 | Joan Cox | you Okay, do we have any questions? Oh, by the way, We have some examples here of actual traditional casada stones in traditional colors here. Do you guys want to pass them around? |
| 00:52:17.99 | Joan Cox | Didn't Phil Warner give you a bag of stones? |
| 00:52:20.01 | Joan Cox | Yes, but he gave me his staff. |
| 00:52:21.38 | Joan Cox | Oh, he gave them to Stanford. |
| 00:52:21.40 | Joan Cox | Oh, he gave it. |
| 00:52:22.44 | Cheryl Popp | They're not like cobblestones. There's some concern that it's an uneven pavement. But the way they install them, well, you can see they're obviously in front of the San Jose Library or in Hayward. They have no issues with any sort of ADA or |
| 00:52:25.23 | Unknown | Thank you. |
| 00:52:25.34 | Joan Cox | on the phone. |
| 00:52:25.43 | Unknown | Thank you. |
| 00:52:39.11 | Cheryl Popp | any kind of restrictions. |
| 00:52:41.07 | Joe Burns | I have a couple of questions. From the start of construction to the end, do you have any estimate on how long that will be going |
| 00:52:48.72 | Cheryl Popp | Yeah, sorry, I forgot the schedule. Yeah. Yeah. |
| 00:52:48.73 | Joe Burns | Yeah. I'm sorry. |
| 00:52:52.68 | Cheryl Popp | So I'm hoping it's unlikely that we will get in front of Planning Commission this month because there's quite a bit on their agenda already, but we're trying to. I'm working with Danny on that. We hope to get final approval then in September. We need to get the stone shipped pretty quickly because it takes three months. It is tons and tons of stone. And we do have storage lined up, so that's not an issue, but we need to get them here. We're thinking with the tourist season, it makes sense to start construction in the fall. Um, I don't know, maybe... Stanford, you could better answer, it's not a complicated project. I mean, it was at one point. Now it's relatively simplistic. We're not taking up all the brick. What would your estimates, Stanford, be on how long |
| 00:53:45.08 | Cheryl Popp | Okay, the contractor told us one month. I know that the actual guy putting the stones in, it's like a two week project to do that part because we'll be housing him when he's here. And then we'd love to, you know, dedicate it in the spring next year. |
| 00:54:02.78 | Joan Cox | Can I ask one quick question on that, Jill? Yeah, sure. Just feel free. And does that include the site drainage that has to be performed at the site? That one month construction duration? |
| 00:54:14.04 | Cheryl Popp | No, Public Works, Jonathan, yes. They've been advising us on all this. Yes, he said yes. Okay. Thanks, Jill. Yeah, sure. |
| 00:54:23.77 | Joe Burns | Thanks, Joe. Yeah. |
| 00:54:26.03 | Cheryl Popp | THAT'S OKAY. |
| 00:54:26.74 | Joe Burns | It's like |
| 00:54:28.53 | Cheryl Popp | Any other questions? you No. |
| 00:54:30.54 | Joan Cox | Thank you. |
| 00:54:31.52 | Cheryl Popp | Thank you. |
| 00:54:31.54 | David Sudo | Anything else? |
| 00:54:32.95 | Joan Cox | Cheryl, where did you come up with the total overall costs? That looked really... light to me and what happens if it go one more back? Yep, here we go. And what happens if it costs more? Because, you know, A, we have a construction time limits ordinance in town, but B, we don't want this project started and then not finished or the landscaping never put in because of a lack of funds. So what's the contingency plan? |
| 00:54:46.78 | Unknown | Yeah. |
| 00:54:47.30 | Cheryl Popp | Thank you. |
| 00:55:03.03 | Cheryl Popp | Neither do we want that. I know. It makes us very unpopular. Of course not. Particularly in the downtown area. The contingency fund is that we do have these anonymous donors who are able to write checks if need be. But we also, this was reviewed by, as I said, two different general contractors as well as actually... |
| 00:55:04.46 | Joan Cox | I know, of course not. It makes us very unpopular. Of course not. |
| 00:55:25.93 | Cheryl Popp | An engineering firm and then on our board, we actually, on our Keshe Keshe Council, we have two engineers, Todd and Anne Gates, who've done public works projects like this. So we actually thought the project management fee was maybe a little high, If you look at the amount of income we think we can generate, it's actually more than the 71,000, so. |
| 00:55:53.63 | Unknown | Yeah, we do. |
| 00:55:53.77 | Cheryl Popp | We do understand and appreciate that once this gets started, it needs to get finished ASAP. That message has come across loud and clear. Do you have a question? |
| 00:56:03.94 | Joe Burns | I can, here's a question for Jonathan, based on Joan's question. Jonathan, do you see anything particularly troublesome or? complicated about it? It seems so simple, but I'm sure people say that a lot, right? |
| 00:56:23.40 | Jonathon Goldman | Jonathan Goldman, your public works director and city engineer. The project is very simple. The seat wall is not a structural wall. The project consists of removing the brick pavers that are there, doing some minor site preparation, and then forming and pouring concrete. And that prepares the site for the stones to be installed and they're installed as indicated. There are not changes in drainage, there aren't drainage features that are being constructed as part of this project. The landscaping once the initial phase is done is also relatively straightforward although that isn't part of the project. of what the sister cities are proposing to do. They're proposing to do the hardscape as an initial phase of this work. And then certainly I would expect that city staff and Saucyuta Beautiful and city council would have an opportunity to review and approve subsequent phase of work involving the landscape. |
| 00:57:30.83 | Joan Cox | Great. Any other questions from up here? Seeing none. Thanks, Cheryl. Let's open this up for public comment. And we may have some more questions for you after public comment. So is there anybody who'd like to address the council on this topic? Seeing none, we'll bring it back up here. So, um... What do we think? |
| 00:58:02.42 | Unknown | Thank you. Good for you. |
| 00:58:11.37 | Unknown | I'll make a comment. Is that what you're looking for? Yeah. I was reminded today by Jim in some of our initial discussions on the product location back when it was considered at Gabrielson. I really like this location in front of B of A. I'm exceptionally glad that this is where it's ended up. |
| 00:58:13.46 | Unknown | Yeah. |
| 00:58:35.70 | Unknown | and that we have this plan and it's gotten to this point. It's going to be exciting for me in 2018 when it's put in. |
| 00:58:45.22 | Joe Burns | Yeah, I just want to thank the whole Sister City team that worked really, really hard to shepherd this to a yes for the city. I mean, sort of getting it down to the point where there's no cost to the city other than having some of our staff assist. And there's a request to waive an application for you for this amazing project. I mean, I think this is just fantastic. And the thing is that our sister city is providing it. They're shipping over the stones and this artist that's going to come. And we're going to have this, I think, this cool sort of art in progress thing going on right down there as well. So, you know, I think it's just a really great thing. And thanks to everybody for working so hard on this in the Sister Cities. Thank you. program. |
| 00:59:31.73 | Joan Cox | Yeah, so I, too, fully support the project and the efforts. I did want to share the prior designs that Cheryl referenced in her presentation. So this is one of them. And this is the other one that were prepared and shared with the current architect. And, I mean, personally, I would love it if we could go fundraise to be able to afford, you know, this design. Because I think this resembles much more closely the design example that was in the PowerPoint presentation that has been built elsewhere. So, but my, you know, I always have expensive taste on a pauper's budget. So... So I would love to see that opportunity done. If this were my project, I'd love to. And I think there are a lot of people who would contribute to the project to bolster the kitty in order to be able to do something like this. Oh, I see the architect approaching the podium. |
| 01:00:46.72 | Stanford Hughes | Just to clarify, that is what we're proposing. |
| 01:00:49.55 | Joan Cox | No, the one you have in our packet is much less ornate than that. It has much fewer features. |
| 01:00:55.88 | Stanford Hughes | The compass is simplified, but essentially, see the concrete in front? Yes. So that's there, and then it's that concrete wall, and then we actually added that entrance seat. |
| 01:00:59.90 | Joan Cox | Yes. |
| 01:01:05.92 | Joan Cox | Right, it's the compass that I'm talking about. It's the compass I'm talking about. Because we only have the three colors, the more detail, I'm afraid that it might look a little |
| 01:01:07.44 | Stanford Hughes | about. It's the compass I'm talking about. |
| 01:01:18.05 | Joan Cox | plane, I think this would be a more, just from |
| 01:01:20.89 | Stanford Hughes | Just from my own personal aesthetic. And I've seen in Portugal there's lots of examples where they can get this complexity. So I think that's something we would share with them as a goal. |
| 01:01:30.66 | Joan Cox | Oh, that would be wonderful from my perspective. Yeah. |
| 01:01:34.24 | Cheryl Popp | And we're revisiting the colorization too. I mean, these are just stones that they sent over for us. I mean, we've been a little embarrassed to ask them for too much more until we had the project approved after all these years, so. |
| 01:01:37.24 | Joan Cox | Okay. |
| 01:01:46.30 | Joan Cox | Okay, well I would love- |
| 01:01:47.11 | Cheryl Popp | We talked about that, and I appreciate that as well. |
| 01:01:49.43 | Joan Cox | Okay, all right, great. So that's my only comment is, you know, I fully endorse the project and the fundraising efforts, and I told Cheryl earlier I'm happy to help her with some of that as well. |
| 01:02:01.37 | Joan Cox | Very good. Anybody else want to say anything else before we get on with our action items here? Okay, now remember the Planning Commission has yet to weigh in on this, so I think the first action is to consent to proceed with the design review permit application, et cetera. |
| 01:02:26.40 | Unknown | So moved. |
| 01:02:26.92 | Joan Cox | you |
| 01:02:27.28 | Unknown | Thank you. |
| 01:02:27.31 | Joan Cox | Thank you. |
| 01:02:27.41 | Unknown | Thank you. |
| 01:02:27.43 | Joan Cox | DO YOU WANT TO DO BOTH? |
| 01:02:27.60 | Unknown | I don't know. |
| 01:02:27.61 | Joan Cox | I WANT TO DO BOTH. |
| 01:02:28.20 | Unknown | Thank you. |
| 01:02:31.41 | Unknown | Please. |
| 01:02:32.41 | Joan Cox | Yeah. |
| 01:02:32.74 | Unknown | Yeah, yeah, yes. I make motion for both. |
| 01:02:32.76 | Joan Cox | Thank you. Yes. |
| 01:02:36.09 | Unknown | to review and consent to proceed with the design permit application and to waive the required application fees. |
| 01:02:42.63 | Joe Burns | May I offer an amendment? Also, the staff recommended that the council consider waiving any building permit fees associated with the project. assuming that a design review permit is issued. |
| 01:02:54.09 | Unknown | Yeah, I didn't finish the sentence, but. Oh, I'm sorry. No, no, I mean, I was going to finish. |
| 01:02:54.11 | Joe Burns | you Yeah. |
| 01:02:58.80 | Unknown | Let me read the entire. |
| 01:02:59.88 | Joan Cox | No, you just accept the friendly amendment. |
| 01:03:00.45 | Unknown | You just accepted it. Yep. Okay. |
| 01:03:03.62 | Joan Cox | you Thank you. |
| 01:03:04.05 | Unknown | Do we have a second? |
| 01:03:04.97 | Joan Cox | you |
| 01:03:05.26 | Unknown | Thank you. |
| 01:03:05.41 | Joan Cox | Oh, I can't do that, can I? |
| 01:03:06.83 | Joan Cox | Thank you. |
| 01:03:09.67 | Joe Burns | the second. |
| 01:03:10.61 | Joan Cox | Thank you. All in favor? Aye. Aye. Any opposed? Okay, that motion carries 4-0. |
| 01:03:12.15 | Joe Burns | Can I be the one to vote, too? |
| 01:03:13.92 | Unknown | Bye. |
| 01:03:19.52 | Joan Cox | Okay, before we, yes, take your... |
| 01:03:32.41 | Unknown | Yeah, yeah. |
| 01:03:34.96 | Joan Cox | Yeah, yeah. we're going to deal with Josh's. |
| 01:03:39.49 | Unknown | Thank you. Thank you. Maybe. |
| 01:03:41.97 | Cheryl Popp | I'll adjourn this. |
| 01:03:43.25 | Unknown | Thank you. |
| 01:03:43.82 | Joan Cox | Thank you. |
| 01:03:43.86 | Cheryl Popp | I do. They're going to grind it down. |
| 01:03:55.92 | Joan Cox | All right, we are moving on to our new item 6C which was consent calendar item 4i which is to approve a hospitality committee request for funding of a particular project and we have the staff report Jeff. |
| 01:04:31.91 | Joan Cox | Welcome, sir. |
| 01:04:35.83 | Unknown | I didn't realize I was the staff reporter. |
| 01:04:40.51 | Joan Cox | Welcome. |
| 01:04:41.36 | Unknown | Thank you. So this is part of the hospitality committee. These are additional funds we'd like to have authorized for additional marketing for a smart meetings media package that we have put together. The package allows us to put together a survey as well as some advertisements in their publications. I do have publications with me to see the quality and what they do. for Yosha, why don't you come up here as well. I'm going to have you be Vanna White here and hand these out. |
| 01:05:13.73 | Unknown | Okay. |
| 01:05:15.54 | Unknown | it became with Vanna. So, um, What we're looking to do, the two-prong approach here, actually, we've got the survey itself. The survey allows us to really understand what meeting and event planners are looking for within the market here. The survey itself is going to go out to 10,000 planners in the immediate Bay Area. These people book from small to large meetings. But it allows us really some intricate knowledge about what they're looking for. What are some of their buying habits? What type of events are they planning? What type of meetings are they planning? Are they planning traditional meetings now or are they planning non-traditional? There's a lot of groups out there now that a non-traditional meeting, you don't have a conference table anymore. You have bean bags. You have painting. You have different types of meetings that maybe we are not aware of. Last night, Cass Madrona sent some people over for an impromptu meeting at the restaurant. Spinnaker, that is. And they had bongo drums. So they played bongo drums for an hour. A little loud in my office, but it is what it is, right? But these people, after thinking, okay, they're just going to leave, go back to the Casa Madrona, came to our bar, spent $700 on hors d'oeuvres and cocktails, 15 people. So a small meeting impromptu obviously wasn't expected, but point being is they weren't at the Casa Madrona. They weren't already there, and of course, probably Casa not wanting bongo drums or their meeting spaces, which could be understandable. But they came to us afterwards, so we did get a little piece of it. So you never know what happens with meetings and what also clients are looking for today. So ultimately, of course, what are the current trends? What are the current trends within the marketplace today? What are the trends in the future going to look like? So things that we're not aware of, possibly in the marketplace, and possibly what we're missing. If you're not coming to Sausalito for your meeting, where are you going? Where is our leakage? You know, in above tide right now, in 2018 is looking to convert one of their old apartments on site to a suite with a small meeting area for about 10 to 15 people. They have a smaller property, but a 10-person room at $450 a night. is a nice chunk of change for them as well as for the city of the TOT, as well as, of course, indirect revenues for the restaurants and other things too as well. So the survey allows a lot of integrated information that we can use internally. Also some information we can use on our new website we're putting together for corporate meetings and events. We're putting a website together that's already been funded by the hospitality committee for all the different venues in Sausalito here. Some people, when the planners come to Sausalito and say, Where do we go for an event or an offsite, you know, a painting class or kayaking? We'll have that all information on a SOSTA website for event planners coming into town here. So that's the first phase here with the survey itself. The second piece, oh, I should have mentioned as well, once the results come back from the survey, normally it's about 150 people do fill out the survey. There will be a raffle, and we're raffling off a weekend for a planner with, of course, Thank you. About 150 people do fill out the survey. There will be a raffle, and we're raffling off a weekend for a planner with, of course, stays at Inn Above Tide, Casper and Drona, restaurants in Scent Town, Spinnaker, Sushi Ron, better ask Yoshi, as well as, of course, Poggio as well. So they have a whole weekend involved, so the hospitality committee and partners are putting about $1,200 behind this as well to really entice them to fill out the survey so we get that detailed information back to us. So that's a big piece. The second piece, of course, is an advertisement about Sausalito that allows us to jointly partner together, something we haven't done for about 15 years. There used to be the Inns of Sausalito, which is a collaborative marketing tool that was used, like I said, 15, 20 years ago with In Above Tide, and I'm going to talk about Casa Madrona and Hotel Sausalito and allowed groups to really kind of come to Sausalito and look at the different properties and book together. That obviously has disbanded many years ago. So it allows us another try at this and really to market together as a destination, but also as one collaborative piece here and really creating a brand of Sausalito itself. Yoshi. |
| 01:09:33.96 | Joan Cox | A couple questions. |
| 01:09:35.26 | Unknown | I'm not. |
| 01:09:36.80 | Unknown | So Yoshitome Tsushiran, sitting with Jeff many years, a Hatsubate committee member. Hospitality committee, what we like to do is a one, how we can give them better experience for the visitors, number one. Number two, how we can do better business wintertime. Obviously summertime we don't need anything else. Number three, how we can get the better visitor to come to Saskatoon. Right now, My restaurant, I have a party of 10 and 8. I wouldn't intend to stay here this long. Those people coming here, special occasion, no budget, just do what we like to do. We got that kind of question, that kind of group asking for more and more. I wish I have Jeff's size of private rooms available. People are looking for this type of private place to come to stay in Sarsarero, spend money, different expenses they'll or this type of private press come to stay in Sauceriro, spend the money, different expenses they're looking for. That kind of things we need to target to how we can promote them. For example, a local company and Butler Shines company, they are national and international marketing business they do. When those people come time to time, they book us. And they like to give us a better experience in Sasariro. Quite often they bring to Sasariro and as well the Casa Madrona and other inner voltide. And local hotels are now charging minimum $350,000 a night. Those people stay here at Sasariro Not one night, two nights, three nights, five nights. They are the type of people who like to stay in Sacerira, spend money at the hotel room, and spend with us. Then most of the cases, they don't come with their cars, fly over here. I like to just focus on how we can bring that type of the guests we can bring up. When hotels are occupied, those big corporate groups coming, we get a lot of booking from Casa, and the San San Diego Hotel as a cover point. So that kind of business, how we can promote We don't need any more bike ladder type of people. We have enough of that. How we can really focus on to promote. |
| 01:11:55.29 | Unknown | How we can do it. |
| 01:11:55.98 | Unknown | I'm not sure. |
| 01:11:58.80 | Unknown | That's what we like to do. Thank you. |
| 01:12:01.04 | Unknown | Thank you. |
| 01:12:01.25 | Unknown | Thank you. Thank you. |
| 01:12:01.95 | Joan Cox | Thank you. Thank you. |
| 01:12:04.98 | Unknown | I just want to interject on one thing Yoshi mentioned as well. It is definitely that higher-end visitor and also that Monday through Thursday. So it's not during the peak times we're looking for business on Friday, Saturday, Sunday. It is really Monday through Thursday, the middle of the week right now, which there's a lot of availability with CASA and above Tide. If they don't have their meetings internally, they have open space. And a lot of that too right now is because Moscone is closed. So north and south Moscone is currently closed. West is open. But San Francisco is really down as far as the meetings go. So we'd have an opportunity in the marketplace for smaller intimate meetings that are kind of nontraditional. |
| 01:12:43.30 | Joan Cox | Okay, super. I know we've got some questions up here. |
| 01:12:46.59 | Joan Cox | So this $10,000 that you're seeking to spend is money that is already in the budget. This is not new money that you're seeking. |
| 01:12:54.17 | Unknown | Joan, yes, correct. Right. We have a $30,000 budget. Currently, we've spent $11,617 of our $30,000. So yes, that is part of the current 2017 budget. |
| 01:12:54.88 | Joan Cox | That's right. |
| 01:13:05.89 | Joan Cox | And really the whole purpose of this is to increase revenues, which increase revenues to the city. |
| 01:13:14.43 | Unknown | CORRECT. |
| 01:13:15.02 | Joan Cox | Okay. |
| 01:13:15.21 | Unknown | Right, DOT as well as sales tax. |
| 01:13:18.26 | Joan Cox | Yeah, and then I had sent you a question. Thank you so much for answering, but you provided some of the typical questions you intend to ask, which is exactly what I wanted to see and which I think are exactly the types of questions you need to be asking in order to accomplish the goals that you and Yoshi had. So thank you for providing that additional information and that's available online Lily for people |
| 01:13:41.23 | Unknown | AND THAT'S A BIG |
| 01:13:43.96 | Joan Cox | The... It is. Okay. |
| 01:13:46.21 | Unknown | Right, and we'll wordsmith those a little more as we go along. |
| 01:13:46.46 | Joan Cox | WHAT WOULD YOU DO? No, and that's fine, but the concepts are there. Some residents were asking what is the survey all about? So I think you've addressed those questions, thank you. |
| 01:13:57.43 | Unknown | And, John, just to further that as well, once the survey's been completed, we have the analytics, we want to come back to the council and let you know what we've gained from it, but also what ROI we have from this as well. We've worked with Smart, Spinnaker's worked with Smart Meetings in the past. I sent my diner manager to an event that they did. Within 60 days, we did, you know, received two banquets, so we had immediate ROI on their events as well. OK. |
| 01:14:22.94 | Joan Cox | Okay, it sounds great. |
| 01:14:23.84 | Unknown | THANK YOU. |
| 01:14:23.98 | Joan Cox | THANK YOU. |
| 01:14:24.26 | Joan Cox | THE FAMILY IS |
| 01:14:24.50 | Joan Cox | Thank you. Yeah, thanks. Any other questions? |
| 01:14:28.99 | Joe Burns | How long do you think it will take to get the results back from the survey? |
| 01:14:33.74 | Unknown | I'm not sure exactly. As soon as we go live with the survey, we should have them within a couple of weeks. |
| 01:14:39.47 | Joe Burns | Thanks. |
| 01:14:41.37 | Joan Cox | Okay, let's open this up for public comment. There may be some more questions for you, gentlemen, but is there any member of the public who would like to address the council on this particular agenda topic? No, seeing none. Okay, let's come back here. I will just, as a comment, say that... You know, there are some things that make sense. and fit in with a strategy. You guys way back said, here's what we think our strategy should be, which is to get high-end tourists in the off-peak times. And through this effort, you've got a tool here. So I'm sort of unsupportive of this. And surprised, because I've not heard of it, and it's the end of the year, but that's okay. It fits with my image of what my sort of vision of the sort of thing that we should use our economic development dollars for, personally. |
| 01:15:50.14 | Unknown | I'll second that, and I'm excited to see this come forth. I think it's a good expenditure of money. I've talked about this before, that I think there's two ways to generate more tax revenue, and one of those is design a product around the people that come here, and that's one way. In this way, it actually designs the people around the product we have, which is hospitality vendors that are quality and worth the worldwide market. So I'm excited that we're taking this step to learn more about how we can develop the people for the product. And it's a little upside down from what some other business opportunities look at for tax. So good step, and I support this. |
| 01:16:35.97 | Joe Burns | Yeah, thanks. I support it too. Ray and I are on the finance committee and so we see some of the requests as they come through. And so this is pretty much the level of detail that we request and the benefit to the city is well articulated I think. Especially utilizing you know the assets that we have during off-peak season. Yeah, thanks for getting it. You got in just under the wire, but, you know. Thanks for responding to Vice Mayor Cox's questions too. That was helpful. . |
| 01:17:06.97 | Joan Cox | So I've already said thank you for providing the additional level of detail I'm a little new to all of this, but I agree with the mayor that this does seem to fit nicely within our objective of identifying high-end visitors during off-peak times. So to figure out better how to tailor visitors. to that type of visitor, thereby increasing your revenues and the city's, I think is a worthwhile objective. |
| 01:17:39.57 | Joan Cox | So I move that the City Council approve the hospitality committee's request for funding of $10,000 for the event planner survey and marketing. you |
| 01:17:50.32 | Unknown | Second. |
| 01:17:50.74 | Joan Cox | you All in favor? Aye. Any opposed? That motion carries 4-0. Thanks. |
| 01:17:52.25 | Unknown | you |
| 01:17:52.28 | Unknown | Bye. |
| 01:17:52.67 | Unknown | Bye. |
| 01:18:01.56 | Joan Cox | How are we doing on break? Girl. Everybody fine? OK. Let's move on. Thank you, Jeff. Thank you, Yoshi. OK. So our new item 6D was 6C, is to provide additional information regarding our budget, capital projects, And then to approve the various motions, and I'm not going to read out. They're in connection with the budget. So our Administrative Services Director, Melanie Purcell. |
| 01:18:59.19 | Unknown | Good evening, everybody. It is our second review of the FY fiscal year 2017-18 budget. This is the second year of the biennial. So we are discussing the information that was presented to you last week. And then I've also included in your staff report, as well as two emails earlier this evening, some additional information in response to questions. So we're gonna go over those questions. First, within that is also a presentation on Dunphy-Bark and the architecture costs, or architect costs. Real quick, let's start with the questions that we received last week and then earlier today. What are the estimated property taxes paid by Sausalito residents to the Southern Marin Fire District? First I want to be very clear, this was done in 2014, finalized. The final payment was actually made in 2013. The estimates that you see here are truly just estimates. I do not have the precise data from the county assessor that breaks it out by locality. That is something that, can most likely come from them. I understand that it is not a instantaneous response. So as you'll see, these are kind of the estimate. It's relatively even over the last few years. You see a large amount and then coming back down. This is a product, as was asked earlier this evening, a product of the fact that there are actually four property tax revenues, three smaller ones and one large one, secured property tax being the largest, unsecured property tax in lieu of vehicle license funding and property transfer tax. It is truly a rough estimate of the three of those four that actually are eligible for the fire district. So I'm kind of trying to project on another agency's funding stream. So I just want to clarify, this is the estimating methodology that's been used pretty much since the time of the consolidation. Thank you. This is kind of the impact that has taken place for the city of Sausalito. You see the property taxes up through. 2012, you see a large drop and slow growth back up. That's reflective of, obviously, we came through. We eliminated that level of property tax to the fire district. And you see on the other side of the equation, equally a massive drop where we eliminated the costs associated with fire. Now, eliminated in terms of operating costs, obviously, we still have by agreement, OPEB transfers and a funding of the unfunded liability associated with pension for service in the past. So we do not accrue any additional liability from their service today. So just to kind of give a little more context and in response to that question. The balances in the pension and OPEP trust funds are itemized here. I just wanted to kind of show this does not show any additional transfers, either in the current year or proposed for next year. That is a policy discussion that we've kind of pushed to the strategic planning in the fall. though. We may choose to revisit it sometime earlier in the fall depending on our interest and our revenue balances at the end of the year. As we get closer to closing out the fiscal year, if there is an indication that there are additional surpluses beyond that projected, we will bring a recommendation to Council to revisit this before that. But as you can see, it's about $1.4 million set aside for future funding of unfunded liability and pension and OPEP. Please note our OPEB costs are relatively bracketed in the sense that there are no additional staff eligible to incur OPEB benefits. OPEB is traditionally medical, retiree medical. Let me clarify, it's called other post employment benefits. The pension, this is designed to address unfunded liabilities. And so we can go back to some of the information Mr. Bartell provided in the spring, or we can come revisit that at another time. Certainly we will be revisiting this conversation as part of strategic planning in the fall. |
| 01:23:11.10 | Unknown | I was requested to break out the pension costs so that we could kind of highlight them, pension, both unfunded liability and normal costs, separate and distinct from other benefits. So you'll notice that the total. General fund benefits is approximately 25% of the costs and 4 million of that, so There's you see the 9% going to unfunded liability, normal cost of 4%, and then Medicare, workers comp are all under other benefits. So we'll have more detail for you of that later on in the note. When I refer, I just do want to clarify quickly, when I refer to unfunded liability or the UAAL, that is a fixed cost that is assigned by CalPERS based on outstanding liabilities for services already rendered. Normal cost is for current day activities. So should the city shut down tomorrow, we would still owe the unfunded liability, normal cost would cease. |
| 01:24:18.43 | Unknown | It was requested that I provide an explanation for the negative balances that show up in the Tidelands Fund, as well as in the MLK Fund. I tried to break this out a little bit so that you can see the negative |
| 01:24:30.04 | Joe Burns | I'm sorry. Can I ask questions as we go along? Or would you rather I wait until? So could you go back one slide? |
| 01:24:32.20 | Unknown | Would you recommend- . |
| 01:24:35.98 | Joe Burns | So the unfunded liability at 9%, the problem with the unfunded liability is that when you said that's fixed, the problem with that is that it keeps growing. It can grow, yes. And it grows when the percentage of interest gains that CalPERS assigned, which used to be 7%, |
| 01:24:47.34 | Unknown | Can grow, yes. |
| 01:24:59.23 | Unknown | It's down to 7%. |
| 01:24:59.47 | Joe Burns | because I don't do it. |
| 01:25:00.85 | Unknown | As of right now. |
| 01:25:00.97 | Joe Burns | And it's 7% now and they've reduced it in future down to 5%. |
| 01:25:05.14 | Unknown | It went from 7 1⁄2 to 7. 7 1⁄2 to 7. And then will be revisited again in the fall. |
| 01:25:09.31 | Joe Burns | So that's why, I mean, that's the cautionary tale of the unfunded liability, is that it's unfunded and it keeps growing at an exponential rate because historically, that fund has not met the percentage that's been forecasted for gains. So, I mean, that's just, as we move forward, that's why I keep harping on this. FYI. |
| 01:25:31.41 | Unknown | When I refer to fixed, just to clarify, I'm referring to the fact that it is an established obligation that the city doesn't make an impact on in that context. We get a bill, we pay the bill. The negative balance, as you'll note here at the bottom, I've shown last year's negative balance and then the revenues and transfers in. Expenditure's out, and so we have a new negative funding balance. However, if you add back, in effect, what's called the rent credit and the lease amortization that are tied back to the bulkhead project, those then bring us into the positive almost $1.3 million cash position. We have to, under accounting standards, recognize that there is an obligation under that bulkhead agreement to give credit to the Yacht Harbor for the money that they put in on our behalf and that we're then crediting back against the rent. So we have to retain that as a negative on our books. The MLK is similar in that context, but it's not an external loan or activity. It's actually an internal accounting distinction. So the positive position, you'll see that we then had a large revenue coming in. And that includes the forgiveness of the advance from the general fund. So that was a $4.2 million forgiveness in effect, so that the MLK fund does not have to pay that back. Then we have a The transfers out includes $7.2 million in COP funds that are transferred out to the general capital fund. Because this is an enterprise fund, debt proceeds are not recognized as revenue. So while that $7.2 million is sitting in the general capital improvement fund, it is not available as a fund balance or net position of the MLK fund. When the repairs. are done at MLK in probably two more years will be complete, that $3 million will transfer back as the completed assets. And then we will see the positive on the books. If you back out that $3 million, which is basically being held under construction or in progress in the general capital fund, you get then a $1.3 million positive cash balance. So, I hope that made sense. |
| 01:27:57.06 | Joan Cox | Thank you. |
| 01:27:57.10 | Unknown | Maybe. |
| 01:27:57.97 | Joan Cox | Can I ask, so I was not aware of I was not aware that the general fund had forgiven a loan from the MLK. I thought that the whole goal was for the MLK to be self-sustaining. |
| 01:28:15.57 | Unknown | The MLK, what occurred last year on June 28th when the council adopted the budget is we restructured the original advance. That I knew, yes. Okay, so part of that restructure was to recognize that $4.2 million of the COP, the certificates of participation, were actually being used for general city properties, the three parks. So the determination was to reduce the obligation because now in effect the MLK was taking on the liability of paying off those debts. So kind of recognizing one debt for another |
| 01:28:23.35 | Joan Cox | Right. |
| 01:28:48.92 | Unknown | So that brought the balance down to just over $2 million. The idea of restructuring it was so that the MLK fund will have paid off the general fund as well as the COPs within the 14 years. So they will both end at the same time. |
| 01:29:02.52 | Joan Cox | Okay. |
| 01:29:03.64 | Unknown | The MLK fund is considered self-sustaining as an enterprise fund and actually makes a significant contribution. |
| 01:29:08.21 | Joan Cox | That was my understanding. So when you said forgiveness of a loan amount, that didn't make sense to me. Yeah. reversing out of the debt obligation, that portion of the debt that relates to other city properties, that totally makes sense to me. Good. Thank you. Any other questions on this? |
| 01:29:26.70 | Unknown | you |
| 01:29:26.79 | Joan Cox | you |
| 01:29:26.85 | Unknown | Thank you. Okay. Now the design fees conversation, we talked a little bit about there's more cost associated with the design at Dunphy and Southview. And so Mr. Goldman and Ms. King are going to explain that for you. |
| 01:29:37.35 | Unknown | on Facebook. |
| 01:29:48.05 | Jonathon Goldman | Thanks. Jonathan Goldman again. We don't have Manuela King with us this evening, but we do have Jacob Millard, who's our principal project manager from Royston-Hanamoto for the Dunphy Park project. Let's see. That's a separate presentation. So I'm going to crash out of this and find it. Hang on just a sec. |
| 01:30:25.56 | Jonathon Goldman | I need Cheryl Pupp to get this to come back up. |
| 01:30:35.91 | Jonathon Goldman | All right, at Council's last meeting, there were some questions about the, the scope and budget for additional design services that Council authorized to take Dunphy Park from the design review permit, which we successfully acquired through permitting and construction documents. So we prepared this presentation to try to answer some of those questions. Wanted to provide some background first, and then I'll ask Jacob to talk about Royston Hanumoto's budget specifically. The 10% rule is one that in some respects I'm responsible for starting as a conversation, but wanted to provide these details about that as a rule of thumb. for simple public work capital projects without complicated permitting or significant underground components, project delivery costs can be expected to consist of the design, which normally includes permitting, construction management, which includes inspections, contingencies, and construction costs. So where, under those circumstances, design, construction management, and contingencies can each be expected to be about 10% of construction costs. The public work capital project delivery process, with minor exceptions, the process of delivering a public work capital project under California Public Contract Code requires the plans and specifications be prepared. Notice inviting bids is posted for not less than 30 days, and that the contracting entity awards the project to the responsible bidder that submitted the lowest responsive bid. The plans and specifications, the design work associated with that, are necessary to equitably transfer business risk between the owner, in this case the city or the public entity, the designer, and the contractor in order that the public gets the best value from the process. Finally, with respect to the $1.8 million construction cost estimate for Dunphy Park, During the course of consideration of issuance of the certificates of participation, the 2011 construction cost estimate for Robin Sweeney Park was used as a basis for estimating the construction costs for both Southview and Dunphy Park renovation projects. Extrapolating those 2011 construction costs on a square foot basis from Sweeney to the larger area of Dunphy resulted in an estimated construction cost of $1.8 million. No estimate of design, permitting, construction management, or contingencies was provided during that process. And the MLK construction cost estimates were taken directly from the facility's condition assessment report. So that's the background I wanted to share. To date, Royston Hanamoto has been contracted by the city to conduct a peer review of the 2016 Dunphy Park Schematic Master Plan, developed by the Friends of Dunphy Park and the community, prepare a design review submittal package for planning commission review, and then after obtaining a four to one approval by the planning commission for the design, preparation of permit applications, as well as plans and specifications for the city's use, the owner's use, and soliciting formal bids for construction. We're well underway with that. In fact, received a 60% package from Royston Hanamoto earlier today. Again, before Jacob gets up and gets to talk about what I see on my screen as the next slide, I do want to point out that the Dunphy Park project is complicated from a permitting perspective when compared with, for example, MLK or Southview or Sweeney. Unlike Sweeney, MLK, or Southview, the permitting process for Dunphy involves all of the joint aquatic resource agencies, none of whom have jurisdiction over Southview, Sweeney, or MLK. Those include San Francisco Bay Conservation and Development Commission, U.S. Army Corps of Engineers, Regional Water Quality Control Board, San Francisco Bay Region, and the California Department in Fish and Game. It also involves Marin County Environmental Health Services as the local enforcement authority under the applicable regulations for post-closure maintenance of solid waste disposal sites. So with that, I'm going to ask Jacob to take over and guide you through the elements of their May 17, 2017 proposal that council authorized them to proceed with and then happy to answer questions about. |
| 01:35:28.03 | Joan Cox | Thank you. Before you go to him, can I ask a couple questions? So the COP, the COPs and Measure F, |
| 01:35:37.45 | Unknown | Yes. |
| 01:35:37.94 | Joan Cox | Are you saying that the estimates that comprised the basis for Measure F did not include the 10% design cost, the 10% CM cost, and the 10% construction contingency that you say are a part of every construction project? |
| 01:35:54.46 | Jonathon Goldman | They did not include those estimates of those costs. That's correct. |
| 01:35:58.66 | Joan Cox | And so really, |
| 01:35:59.79 | Jonathon Goldman | at whatever percentage. |
| 01:36:01.60 | Joan Cox | Right, at whatever percentage. So really we went out to the voters with incomplete information about what the actual projected cost of these projects would be. |
| 01:36:13.59 | Jonathon Goldman | I don't know that I would agree with that. We went to the council and went to the voters with, as I recall, a request to approve the issuance of certificates of participation for the purpose of funding these projects. I don't know that there was a representation that the projects would be completed for the loan amounts available. |
| 01:36:39.60 | Joan Cox | would you agree there was a perception by the voters? I mean, this is the whole purpose of the COP committee is because would you agree there was a perception that these funds would build these parks? |
| 01:36:53.98 | Adam Politzer | Jonathan, why don't you answer that? I agree that there's a perception, absolutely. I think what our public works director is trying to illustrate is back when this was brought forward as an estimate, that's exactly what it was. I think just as we saw with Robin Sweeney Park, as we actually got into the details of the design work, it became a lot more complicated than just what was the original estimate for Robin Sweeney. As we look at Dumpy Park, I think the Finance Committee at the time had a difficult discussion with both Jacques Allman and Paul Leffinwell, who were, we didn't have any money and they were the ones doing doing all the design work. And at the time, it was Tom Theodorus and Ray Withey asked them, can we do this for $1.8 million? And they couldn't firmly say yes, but it was an estimate, and they were willing, as they have stood before the council before, to continue to provide as much design support as they can. So I think at the time in 2011, it was our best guess that this was what the project would cost until we, I think we were all surprised on what the design services came in when we went out and said, okay, Jacques and Paul, thank you. But we have to now, because there was some concerns from the community that there was a bias based on some of their perceived decisions on some of the programming of the park, and so we went out to bid and obviously brought in RHANA to move this project forward. But what was in 2011 was our best guess and our best estimate based on information we had from Robin Sweeney Park. |
| 01:38:48.91 | Joan Cox | I appreciate that perspective, but I think Jonathan has just said it was not the best guess because it didn't include design, construction management, or construction contingency costs, correct? Correct. |
| 01:39:04.40 | Adam Politzer | That's what he's stating. Yeah. Yeah. |
| 01:39:05.04 | Joan Cox | Yeah, yeah. So this is brand new information to me from the staff report, so that's why I just wanted to clarify, because I've been working under a misapprehension about what our budget figures are. entailed. So I thank you for the additional information. |
| 01:39:23.34 | Jonathon Goldman | You're certainly welcome. And let me, again, I want to give Jacob an opportunity to tell you where we are in a broad sense. Royston Honomoto knows what our budget is. And independent of how the dollars in the budget got established, they're signed on to deliver a park. And I'm confident in working with them, and I think if you watched the Planning Commission's interaction on these issues, I'm confident that we are going to be able to deliver on the community's expectations and have an opportunity to figure out at what scale we do that. So with that, again, in response to Council's question last meeting, I'd like to give Royston an opportunity to address this current phase of their work and where the dollars |
| 01:39:51.33 | Unknown | Yes. . |
| 01:40:17.03 | Unknown | I WOULD LIKE TO TALK A LITTLE BIT TO VICE MAYOR COX'S POINTS. In putting that together, when we looked at those park prices, we really didn't have park design ideas, especially for Southview, somewhat schematic of Dunphy. And what we had kind of been under the impression as well was 1.8 is going to build us a park. We don't know what the park looks like. So it was a chunk of money. What I'm looking at now, and some of it will be answered, but... here, but also in the budget process, is We always knew that additional costs for ADA and things that we don't know about and sewers might come out of different areas. And now I want to know too what comes out of tideland, since so much of those additional costs look to be tideland style. Is there an opportunity for those that then aren't CLP? additional financing sources that we expected were there. So there was a lot more than when staff just said it's 1.8. Well, we didn't have plans, we didn't know where some of the underlying issues were gonna be. So I just wanted to clarify with that part. |
| 01:41:38.08 | Jacob Millard | Well, thank you for having us. go through where we are and I'll just go through how we structured our fees for this phase of the project. The upper half of that page is RHA's fees as the prime consultant and our sub consultants are listed below. We've split up our tasks as BCDC support. So there's a process with BCDC that can be protracted that we don't really have control over. So those monies have been allocated towards that. We also, as Jonathan mentioned, have been working on detailed 60% plans, and those will help us coordinate between the design consultants and also have conversations with the city to determine how we find that park to deliver. And then, From this point, we'll be going into our final construction documents, which will be permitting documents to the city, and obviously we'll respond to comments, and that will be a process as well. And then there's a period of bid support. Jonathan mentioned that there's a 30-day bid period. We're there to explain all aspects of the design to the contractors that are bidding on the project and make any clarifications that are necessary. Our subconsultants are listed in lump sum here, but they're tracking the same process. So the civil engineer has the same process. It was mentioned earlier that there is significant stormwater and utility work underground. We do have a healthy chunk for cost estimating because we know that cost is an issue. And we want to have very accurate costs to inform the design decisions so that we can deliver a project that we're confident of. And Chrome Associates is excellent at this. They have a great track record of giving really precise and accurate cost estimates. We also have mechanical, electrical, and plumbing. Mostly that's going towards event power, but mostly to the powering of lighting and the restroom. I'm not sure. The Geotech, that's a reserve right now. We're not sure exactly if they're going to use it or we're going to reallocate it to a structural engineer because we have to build a foundation for the, or design a foundation for some aspects of the project. So that's where we are. And as Jonathan mentioned, the complexity of the multi-agency process is, is a driver of cost for sure. Yes. |
| 01:44:21.67 | Joan Cox | And so under your BCDC support, does that also include interface with US Army Corps of Engineers, Regional Water Quality Control Board, and Fish End Game? |
| 01:44:31.57 | Jacob Millard | It depends on the process. We'll have to understand that process as we move forward. And this is kind of a reserve that we'll only use time materials and make sure that if we're seeing a process that gets very protracted, which we don't anticipate at all, you |
| 01:44:48.60 | Unknown | THE END OF THE END OF THE |
| 01:44:48.62 | Jacob Millard | We will inform the city staff that |
| 01:44:48.79 | Joan Cox | Thank you. |
| 01:44:48.80 | Unknown | Thank you. |
| 01:44:51.50 | Jacob Millard | we're reaching any limit that we're uncomfortable with? |
| 01:44:53.41 | Joan Cox | I guess a better question is did you include in your price proposal to the city the all of the required permitting costs in order to be able to sign final drawings for this project? |
| 01:45:07.08 | Jacob Millard | We anticipate that this will be the permitting, take care of the permitting process. Thank you. Thank you. |
| 01:45:13.58 | Jonathon Goldman | Let me just interject, though, and add to that. The city, before the Measure F, before the City Council authorized the issuance of certificates of participation, we had a storm drain project that Uh, was triggered by the condition of the two storm drain outfalls that um that exist between dunphy park and the the cruising club we retained a consultant to assist us in because our initial contacts with BCDC and the Regional Board about repairing those outfalls, the feedback that we got from those regulators was, without implementing a stormwater quality improvement project, we won't permit maintenance on those outfalls. So we have had a storm drain project for several years using a consulting firm called Pernusky Chatham, who has done a lot of work for the city. SEQA compliance and permitting associated with the tourney boat ramp and gangway project. They assisted us with the fishing pier project and actually have been involved in another, both the Cypress Ridge open space biological assessment and restoration plan there, as well as some watershed studies on the Spring Valley side of Cypress Ridge. Because of their involvement at Dunphy Park, because they had already performed a biological assessment at Dunphy Park, because I anticipated that one would be needed. both for the storm drain project and then as time went on, knowing that the community was ready to invest some significant dollars in a renovation project there. We have continued to maintain our contract with them, and at this point, I'm relying on them as the prime BCDC and Joint Aquatic Resource Agency permitting consultant. Their fees have not been particularly significant yet, but I'm expecting a proposal from them. So what I've asked Royston and their team to do, because when Royston was originally selected, they identified an environmental consultant to bring on board, take us through permitting, et cetera. And because that consulting firm didn't have the local knowledge of Dunphy Park, we've got them running right now in the lead with that. Because of some of the complexities that I alluded to, bless you, with CalRecycle and Marin County Environmental Services as a local enforcing agency for the landfill closure that exists there, we're really kind of at a critical stage in many respects where we need to see what the permitting agencies will require us to do before we can really finalize the design. And on the upside of that, not that that's necessarily a bad thing, through Mike Lankford's efforts, CalRecycle actually has funds available for a lot of the kind of work that we're expecting to do at Dunphy Park. So my task and our management team, Lauren and Bertis and Mike Langford, as well as Royston Hanamoto and their team, and Purnusky Chatham, is to try to track on all of those issues and optimize our efforts so that as soon as we're in a position to identify you know costs associated with the project delivery, knowing what our permitting requirements are, knowing whether we're going to get resources from CalRecycle or other potential granting agencies. doing the best we can, providing the best value to the community and delivering the project. |
| 01:49:16.32 | Joan Cox | Okay, any other questions? |
| 01:49:21.64 | Joan Cox | Remembering this is a budget discussion. |
| 01:49:24.35 | Joe Burns | You know, that's a good question. Why are we having this conversation in the middle of a budget presentation? The security. |
| 01:49:33.97 | Joan Cox | to me in response to my question about the doubling of the design fee for Dunphy Park |
| 01:49:42.46 | Joe Burns | Okay. |
| 01:49:42.87 | Joan Cox | were. |
| 01:49:43.42 | Joe Burns | That's great, because I think this needs to be a separate We need to have a separate presentation on this issue. I think we've discussed this a little bit in the past, but okay, well, that answers that question. We'll have some more comments on that later. |
| 01:50:01.36 | Joan Cox | Okay. Any other questions on either for Jonathan on that report or Melanie on the budget? OK. Thank you. |
| 01:50:14.46 | Unknown | Thank you. |
| 01:50:14.59 | Joan Cox | Got more questions? Is that it or are you done? |
| 01:50:17.83 | Unknown | I can get into the budget now depending on the level of detail that you would like. |
| 01:50:21.92 | Joan Cox | We haven't even done the budget. |
| 01:50:23.37 | Unknown | Thank you. |
| 01:50:23.38 | Joan Cox | All she's doing is answering the questions from last week, from two weeks ago. |
| 01:50:28.45 | Joan Cox | Sorry, I don't have the topic too well obviously, sorry. |
| 01:50:29.51 | Unknown | Thank you. I say poor Ray's eyebrow deep in this. We've been having quite a few internal conversations about our other revenue sources, and critical to this is going to be the eligibility, obviously, of the different sources. So we're talking about parking, whether or not ADA projects can and should be. moved around and also the applicability of tidelands because there are specific regulations associated with that so we're all partnering together to see what matters and what information we can pull together so that council can make an informed decision on this. On the other questions, before we jump into the fund balance discussion, I wanted to mention, we also had a question earlier about what's the percentage of general fund revenues generated by property taxes, and that is 29.6%. The total general fund revenues are 48.4, excuse me, are 61 Taxes in general of the general fund are 61.2% of that 48.4 is property taxes. So property taxes are 29.6% of the general fund revenues. The property taxes to date are slightly under, this was another question, though we do expect one more payment that will bring us in line with the budget. We are seeing a little bit down on our sales tax and on our TOT nothing that has given me obscene amounts of heartburn so at this point staying with our very conservative projections is an appropriate stance and we can go into open gov and I'll show you some of those elements as we go further if at any point you are feeling like you've seen this way too many times let me know and I'll move a little faster we have seen this before this is the general these are the fund balance projections Again, going through them, all of them are in a positive position other than, as we had mentioned, MLK toward the bottom. The employee benefits fund does register a negative because it does not use the trust fund as an offset for OPEB liability. So that is always in a negative position. because of the accounting standards set by GASB. For more information than you probably want, there is an extended discussion, and rather robust, conversation going on between the finance officers of the universe and the Government Accounting Standards Board about why and when the ability to apply trust funds against liabilities. So the whole idea of having the trust funds is that you can apply them against the liabilities. We have done so within the general fund and pension. But it is more difficult to do that in OPEB as of right now. More information than you probably want to know, but that is part of the elements of that. We expect it resolved in the next year and a half, so come back and let you know that. you The second side we have again, everybody's moving in a positive direction. Again, even tidal ends, it will be going in a positive direction, though it does reflect negative for the time being. |
| 01:53:51.47 | Unknown | Here's our draft budget. There is a slight adjustment in this showing a 17,234 The dollar contribution to fund balance is slightly higher than the proposal that I put before you last week. We did make some small adjustments that I'll go into later. Obviously not material at this point. |
| 01:54:13.24 | Unknown | Similarly, we have tweaked the police grants fund as well. You'll see that that number has gone up substantially, though it continues to zero impact on fund balance because it is grants focused. I am proposing to use a small amount of fund balance, the cash fund balance for the MLK rental property. Again, keeping a high level of effort on capital improvements to parallel and complement the work that's being done on the certificate participation funded elements. So the comprehensive facilities condition assessment, the CFCA outlined specifically what needed to be done I should say outline generally what needed to be done at the property and that's upon which the COP $3 million issuance was based. In going through the property acre by acre, step by step, we also find obviously additional work that needs to be done. We identified fuel tanks that need to be addressed, and we are in that process. We are utilizing the funds that we had originally set aside for some tenant work or to make space available for tenants. So we are continuing the high level of capital work into next year so that we can continue making space available for additional lease property. This was something I brought to the finance committee to let them know that we wanted to make this shift, because it doesn't affect the bottom line, but it does affect the timing of the efforts we're doing. We do have to address the fuel tank, obviously, and we want to do that during the summer months while school's out. |
| 01:55:48.04 | Unknown | So, just a summary real quick, total city funds, all city funds, $23 million in revenues, net of transfers, and $22.8 million in expenditures, net of transfers. Again, the city remains in a very positive position. going into the second year of the biennial. We remain strong and obviously the planning is paying off and positions as well for some very intensive planning heading into the fall. So real quick overview of where we're at, $16.2 million for the general fund, obviously the largest enterprise funds is predominantly the sewer fund, though it does also include parking and MLK. |
| 01:56:35.24 | Unknown | These are our sources of revenues. So this looks somewhat familiar, I hope. He said we are continuing to grow, albeit at a fairly slow pace. |
| 01:56:47.41 | Unknown | On the expenditure side, no surprises. |
| 01:56:53.79 | Unknown | I see small adjustments both in police and community development and in public works, adjusting for activities. Those initiatives that were put forward last year are carrying forward into the new fiscal year. |
| 01:57:12.28 | Unknown | If you want me to slow down, say so. If you want me to speed up. Again, salaries typically are the largest benefits also come in second. That's because we provide services. Services require people. You do see a growth in professional services and other services reflective of the efforts to utilize contract staff for new initiatives or part-time staff as well. These are some of the initiatives that were started in this current fiscal year, the first year, the biennial, that are proposed to carry forward into the second year of the biennial. The increased landscape maintenance, this is actually going up slightly. But for medians, downtowns, parks, continuing our dedicated capital program management team, obviously the city is putting a lot of infrastructure investment into the city over a three to four year period. Approximately $13 million, it's not insignificant. Community development continues the code enforcement officer and the assistant building inspector. We will as well be continuing the general plan, obviously is kicked off very strongly and we are very close to our Next step on the implementation of the Track It permitting system. The police have an additional full time parking enforcement officer position and the part time seasonal police officer. and the emergency services planner. So those are all part-time positions. I'm sorry, the full-time parking enforcement officer is funded through additional parking revenue. as was proposed and again, each of these will be evaluated as the year continues prior to the next biennial to determine whether or not we recommend they continue. Have they been a success? Have they brought forward the results that council wants? The changes that are proposed for this coming fiscal year. is an increase in information technology software. We have an opportunity to upgrade our Springbrook software system for much less than the original proposal. However, it increases our maintenance agreement. Yes, ma'am. |
| 01:59:15.86 | Joan Cox | Is this slide in our presentation? |
| 01:59:18.95 | Unknown | It is in your staff report actually. |
| 01:59:20.84 | Joan Cox | Gosh, I missed this. |
| 01:59:21.68 | Unknown | It is almost verbatim in your staff report. OK, thank you. |
| 01:59:23.32 | Joan Cox | Okay. |
| 01:59:26.89 | Unknown | And I will also provide this as well online, so it's Easily addressed. So the $20,000 general fund... is the additional cost for the TrackIt software and for the Springbrook. Should we go ahead with that upgrade? |
| 01:59:38.08 | Unknown | Thank you. |
| 01:59:43.36 | Unknown | Increase in public work safety training. We definitely, this is a split between the general fund and sewer fund. Facility maintenance, we want to increase by $15,000. This is actually a shift from lower in the page where you see reduction in capital projects. Recognizing the amount of work that needs to be done on this building, we're recommending that we do not go forward with the waterproofing and painting as a large project because $65,000 is inadequate for that, but rather move funds into facility maintenance to continue the patch and repair and then come fall reevaluate and come forward with a more comprehensive plan as a capital project, depending on what future and where we see the use of this building going. So that's the 15,000 in facility maintenance. Obviously, special election needed to be added as well. We saw, and mentioned this earlier, a very significant increase in workers' compensation. And we are seeing this. We do anticipate that this increase will have to carry forward for at least two more years. We've had a few zombie cases, we've had a number of claims and The reduction obviously in capital projects, I mentioned accounting software. We are choosing, we've actually were able to complete the document management upgrade with existing resources in the current year and operations. and decreasing, as I mentioned, the City Hall project. The decrease in tidal ends and sewer fund transfers, again, is speaking to the eligibility of projects. We cannot transfer funds from those areas in tidal ends or sewer unless we have actually specifically related capital projects. Because the capital projects proposed for the coming year do not actually include Sewer and tidalands were reducing those, or as much sewer and tidalands eligible projects we were obviously reduced on the other side. The police grants, we did receive a grant last fall. last year that included additional funding for one of our officers. So that is reflected of about $53,000 increase. We have postponed drawing down on that grant for much of this year so that we would have more resources available into 17, 18 and into 18, 19. The shift in the Tidelands Fund, Lieutenant Frost brought to your attention earlier and explained that you approved the creation of a part-time position two part-time positions and moving those dollars from, there's no change in the actual bottom line of that budget. |
| 02:02:23.27 | Unknown | So your general fund breakdown, you see current year, last year, and then the proposed year. |
| 02:02:34.38 | Unknown | going into obviously our revenue stream for the general fund. You requested that I show the breakdown of property sales, TOT, and the half cent. Now the half cent is a direct transfer. to the Capital Improvement Fund. It comes through the general fund and goes out as a non-departmental expense. So that light green at the bottom is the measure out, half cent sales tax that is dedicated to capital. |
| 02:03:05.10 | Unknown | Again, revenues, obviously taxes are the biggest bulk. Our general fund expenditures, as expected, police safety is number one. Non-departmental, again, includes our transfers out to other projects, so that is heavily capital, including the $1 million, almost $1.2 million for Measure O, and then you see the rest of the departments. This is kind of expanding on the request to see The pension broken out as a separate benefit, you'll see salaries, again, 40.1%. Obviously the bulk of general fund activities are people. |
| 02:03:46.43 | Unknown | Our ending fund balance, we're not recommending any usage of the fund balance. Certainly as part of the strategic planning in the fall, we do want to have a conversation of the appropriate level of fund balance, where we project our revenues. Right now they're relatively. We would like to not get overly In drawing down on the fund balance, what we'd like to do is have that conversation about the balancing of any surpluses going forward. Whether they add to the fund balance, whether they're divided amongst. Mr. Bartell had previously suggested that other agencies look at splitting balances between capital projects, fund balance, and pension drawdown, or pension unfunded liability payments. |
| 02:04:33.63 | Unknown | If we consider the very health, I apologize, very healthy fund balance is the 25%. So we are definitely doing quite well. So any additional questions from Council? I'm happy to go into detail on OpenGov and show you more dynamic information as you wish. What's included for your action this evening is the GAN limit resolution, the adoption of the actual budget. The general fund is adopted at the department level, all other funds are adopted at the fund level. And the authorized staffing levels and salary ranges resolution. I do want to apologize, the position that you authorized this evening is not included on that and will have to be added. So the part time harbor assistant and part time police officer, the part time police officer is an existing classification. But the part time harbor assistant is not and does need to be added to that. |
| 02:05:31.09 | Joan Cox | Melanie, just for clarity there, the actual amounts are in the budget. Correct. |
| 02:05:37.91 | Unknown | Thank you. . |
| 02:05:38.03 | Unknown | Yeah. |
| 02:05:38.06 | Unknown | Yeah. |
| 02:05:38.08 | Joan Cox | Yes. Except the actual details of those part-time positions are not on the part-time position schedule. Is that correct? Correct. |
| 02:05:38.11 | Unknown | Thank you. |
| 02:05:45.89 | Unknown | Correct, that position is not listed on the schedule and needs to be set. |
| 02:05:48.34 | Joan Cox | and needs to be sold. But the dollar amounts have been included in the budget. |
| 02:05:51.15 | Unknown | Oh! Yes, sir. |
| 02:05:52.54 | Joan Cox | Thank you. Okay, thank you. |
| 02:05:56.74 | Unknown | Thank you. |
| 02:05:56.77 | Unknown | The reputation is where? |
| 02:05:56.88 | Unknown | Thank you. It will be online. |
| 02:05:58.70 | Unknown | on the OK, but it's not in our package. |
| 02:06:01.67 | Unknown | No, it was not. Is that what you asked? It's literally pulled from your |
| 02:06:01.92 | Joan Cox | No, it was not. Part of the presentation, so part of what she just showed us is in the staff report or in a PowerPoint. Some of it was sent Some of the information was sent as late mail in response to questions transmitted to her today. |
| 02:06:19.12 | Unknown | submitted to her today. |
| 02:06:22.51 | Joan Cox | I had some additional questions. Okay. Is that okay? I'M And I literally, these came up during your presentation, so I'm sorry I didn't ask you these earlier. Okay, I want to dovetail on Joe's question. Can any portion of the Tidelands funds be used to fund the Dunphy Park work, since some of the work we have to do there is as a result of its being a one-time? |
| 02:06:46.03 | Unknown | waterfront property? Absolutely. Okay. The storm drain project, as Jonathan mentioned, has been budgeted for quite some time, so that also remains in the budget. That is one of the sewer fund, or one of the tideland fund transfers that eligible. Provided the work is on the waterfront, or designed to protect the waterfront, then it is eligible for tidelands. |
| 02:07:09.57 | Joan Cox | Have you considered insurance claims to fund the clean up of waste dumping at Dunphy and the fuel tanks? So there's this practice that I've mentioned to the city manager and the city attorney of insurance archeology, there is very likely insurance coverage available even for those ancient acts that resulted in the mitigation measures we are currently being forced to undertake. So I wanted to know if you were aware of that or had considered that at all. |
| 02:07:43.59 | Unknown | I am now. Okay. We have been, and we are pursuing that with our fuel tank consultant at MLK. So we will definitely expand the horizons. |
| 02:07:55.22 | Joan Cox | Thank you. |
| 02:07:58.80 | Joan Cox | For workers compensation, have you examined an approach by which, it's a leveling approach whereby you pay more in upfront premiums, but you avoid unexpected expenses? |
| 02:08:13.07 | Unknown | Thank you. As members of the Bay Cities Joint Powers Authority, We actually do. have quite a bit of conversation about how to mitigate. We're actually in conversation even about how to get greater, give back or premium reduction from past claims that have been resolved as well as best practices. So as the city embraces training and more aggressive best practices, we would expect to see our premiums go down. I'm The pool in total has seen a spike in claims and increase in claims. We are seeing some premium reduction get back from prior years, which is nice. It's helping to offset it. Like I said, we would anticipate in the next two years, assuming that we are managing aggressively to be able to bring this back down. Some of these are old cases that we don't have the ability to make go away. |
| 02:09:07.18 | Joan Cox | So there's nothing you can do about the existing claims now. But going forward, you can choose an approach by which you pay higher premiums upfront in order to mitigate or actually to cap any losses regardless of |
| 02:09:15.07 | Unknown | in |
| 02:09:22.02 | Unknown | How many losses you incur? |
| 02:09:23.51 | Joan Cox | Thank you. |
| 02:09:23.65 | Unknown | We have an SIR at 150,000, so we do have a pretty aggressive, and we are certainly very impressed. I'm certainly thrilled, actually, with our adjuster. She works very hard with employees to manage their care and certainly to get them back to work or get the case resolved. It's always on our mind. We're constantly exploring some other options. |
| 02:09:49.87 | Joan Cox | Two more questions. You said Bartell recommends splitting our our general fund balance, which is at 8.2 million, our overage, between pension liability, capital projects, and one other thing. He's... |
| 02:10:06.03 | Unknown | His recommendation was that the city consider a policy in which any surpluses, not existing fund balance other than anything above and beyond the balance that we recommend. So if you adopt a policy of 20% or 25%, anything above that, he's recommending that you also adopt a policy that says split it between Paying down unfunded liability or putting it into the trust, paying capital. putting more money into your capital and returning some back to the fund balance. So it's a policy discussion that certainly is going to be a focal point in the strategic planning. Because while we don't anticipate any large balances, say we get a massive settlement or something or somebody drops money from above, what do we get to do with that? |
| 02:10:50.03 | Joan Cox | you |
| 02:10:50.10 | Unknown | Thank you. I'm forever the optimist. |
| 02:10:52.93 | Joan Cox | Okay, and my last question, for future presentations, you show us these bar charts with the amounts stacked. But because the amount, the colors don't line up, because the amounts vary from year to year, it's difficult to compare. Is it possible for you to provide us with a side-by-side comparison of each category of expense and each category of revenue so we can actually see the delta? |
| 02:11:05.64 | Unknown | Thank you. |
| 02:11:05.74 | Unknown | Yeah. |
| 02:11:05.79 | Unknown | Thank you. |
| 02:11:20.42 | Joan Cox | because it's impossible as I go back |
| 02:11:24.94 | Unknown | This is what I brought up last one too, the crayon style. |
| 02:11:26.68 | Joan Cox | Right. |
| 02:11:29.26 | Unknown | THEIR OWNERS. |
| 02:11:30.27 | Unknown | Crayon. |
| 02:11:31.00 | Unknown | In this particular methodology, I can't do the side by side on the ones that I create. Slide 19, I think. |
| 02:11:34.36 | Joan Cox | This is not the one I'm talking about. If you go back to your bar chart slide. Go to slide 25. Yeah, or this. You see how you have all these different colors. It's impossible for me to look at 2014-15 and compare how tall that lavender bar is to the lavender bar in 2015-2016. If you were to show us numbers side by side for each of these categories, it would be more meaningful to me. The data would be more meaningful to me, if that's possible. |
| 02:11:44.43 | Joe Burns | Amen. |
| 02:12:08.43 | Unknown | Yeah, I think there's one further, 19 or 18 or something, where you said professional service. As you can see, professional services is down. |
| 02:12:15.25 | Unknown | Thank you. |
| 02:12:15.30 | Unknown | Thank you. |
| 02:12:15.31 | Unknown | You can't see it. Good point. |
| 02:12:15.41 | Unknown | YOU CAN'T SEE IT. |
| 02:12:16.21 | Joe Burns | it. |
| 02:12:20.16 | Joe Burns | But this is valuable to see overall trends and up and down. It is. To your point, the number. |
| 02:12:23.31 | Unknown | I think it's crayons. That's at his most. |
| 02:12:29.02 | Unknown | Yeah, for OpenGov, these are direct lists from the OpenGov site. I cannot do that the same way, but certainly for the ones I create, I can do that, and I will do so. |
| 02:12:37.76 | Joan Cox | Well, and you could take the information and plot it in an Excel spreadsheet and then show us. Yes, and I can do that. I'm asking a question for future presentations. Absolutely. Transparency. Thank you. Those are my questions. |
| 02:12:44.76 | Unknown | It's a good thing. |
| 02:12:56.66 | Joan Cox | Okay, any other questions? |
| 02:13:02.12 | Joan Cox | Actually, I think, you know, I'm going to open this up for a public comment, but... You know, I actually think by this stage what we should aim for is a full budget package to be able to see all the tables. I mean, that solves the problem. Right. Yeah. |
| 02:13:20.89 | Unknown | book So. Yeah. Or the draft book. |
| 02:13:24.97 | Joan Cox | Yeah, the sort of draft, a draft of the key tables in the book, and that sort of answers all the questions. That's where all the data's there. Everything. Everything you'd want. Yeah. Okay, let's open this up for public comment. Is there any member of the public who'd like to comment on this particular agenda topic, which is our budget adoption topic? Okay, seeing none. |
| 02:13:55.45 | Joan Cox | Thank you. |
| 02:13:55.47 | Adam Politzer | Yeah, please. |
| 02:13:56.01 | Joan Cox | Thank you. |
| 02:13:56.04 | Adam Politzer | Thank you. |
| 02:13:56.07 | Joan Cox | you |
| 02:13:56.24 | Adam Politzer | THE END OF THE END OF THE In the past, I've normally chimed in at the end of the presentation on the budget. And sometimes what gets lost in this, and I know that the council is very good at recognizing this, but as a city manager, I think I have some responsibility to share. that the amount of work that the department heads put in, I think that we traditionally over the last five, six, seven, eight years have had very positive budget messages to our council, to our community. And of course, there are difficult situations, difficult decisions to be made, tough decisions. We can't please the entire community in the various services that everyone would wish for. But I think that we have a pretty remarkable team of department heads and managers and line-level staff across the board. And sometimes that gets lost when we approve a budget, not recognizing the amount of work that goes in. And when you look at the questions, and I told this to Melanie and to the department heads, we're not talking about poor levels of services. We're not like some of these communities where they have real problems going on. And I also want to compliment the finance committee and the council and our boards and commissions. And one of the things that's funny, I just got goosebumps. One of the things I hear the council say repeatedly is the amount of talent that we have in our community that come and help us deliver this level of services. And the amount of talent that comes to our boards and commission meetings and our committee meetings, even at the finance committee. We have a group of fans, I believe, that come that want to, you know, one, pay attention, learn, but also they want to participate. And so, you know, just before we get to the end of this process, because we'll be starting the next process before we blink our eyes here, I want to make sure that we thank our staff and all the community members that make up our boards and commissions and volunteer groups. And especially a big thanks to the city council for all the effort that you put in. And the really good questions that you ask tonight in advance and during the process, it is important. And so thank you. |
| 02:16:00.70 | Joan Cox | Thank you for those comments, Adam. OK, we've got some resolutions to pass. I know some people want to make some comments. So who wants to go first? |
| 02:16:15.02 | Joe Burns | I'll go first. I've been vocal about the pension debt and how to address that. And I'm glad that we're going to do kind of a deep dive into that this fall. I think that's necessary. And hopefully access some of that talent in our community to come forward and help us understand the minutiae and the complex. the complicated thing that is the pension and the pension debt. You know, we've addressed it a couple times, and we addressed it again tonight, about Measure F and the parks and the overages, or what may be perceived as overages but aren't really overages. And so I'm trying to – I'm thinking about how – how we can address that in a way that maintains the confidence of the people of Sausalito and the mandate that they gave us with Measure F and making sure that we're carrying out that mandate in a responsible fashion. So that's my only comment because we addressed it tonight in the budget in response to Vice Mayor Cox's I think this is as good a time as any for the city council to address it and talk about it on a policy level. I kind of feel like we have a COP oversight committee. I think maybe the way to do that, and I'm not saying we have to decide tonight, but maybe the way forward is that we expand their... responsibility and ask them to, you know, because I don't want to get involved every time there's I don't think it needs to rise to this level every time an estimate doesn't come in the way it's supposed to come in. But on the other hand, I don't want it to get out of hand and it comes to us and we're $500,000 or $800,000 over budget. I'm open to thoughts from my fellow city council members on that. That to me, because I'm on the finance committee, I intimately understand the budget. I don't have any further comments at this point. |
| 02:18:18.36 | Joan Cox | So I do, you know, until this point in the hearing, I was only allowed to ask questions. But I do want to thank and acknowledge the work of all of the department heads and the city manager and the staff and the finance manager in putting all of this together. And in really, you know, distilling a really complex process down into a presentation that you could make in 45 minutes. And I also appreciate the tolerance and forbearance with my myriad questions, since this is my first time. through this process in this detail. So thank you for all of that. And I do think we have an opportunity to use this budget process as a learning experience as we undertake the biennial budget in the fall. So I think I've made it pretty clear in the last several meetings that one of the things I want to see us do a better job of is controlling our capital projects' costs. Not that we've done anything wrong. Just I think there are some safeguards or some processes or some other opportunities available to us to examine how to... control what is a really large component of our expenditures, as well as risk management and some other things. So I look forward to embarking on that process with our talented staff and my fellow colleagues. City Council members. Thank you. |
| 02:19:57.76 | Unknown | But... I don't have much, I appreciate the city manager's comments and I think that's a great thing to bring up. This is my first time sitting on this dais with a budget in front. But I do remember sitting with Mike Langford in the Parks Commission looking at that low level. And it's a great reminder from the city manager that that all comes up from the bottom up to this point. that all the department heads dig deep and come up with their numbers and then get them to Melanie and goes over and finance committees. And then we get here and we see a presentation and I comment about crayons and that's the smallest part of this entire thing, the amount of work that's come in before that to make this really palatable. I have looked at some of the budget presentations in the past years and they seemed big and convoluted and hard and there was a lot more discussion. I think staff has done a very good job to make this more understandable and how it relates to us as far as policy making. So while I'm agreeing with everybody, I'll agree with Council Member Hoffman as well, that I think that would be a good exercise to look at how some of these numbers in our parks come up because we looked at just such broad numbers and do realize that there was a lot of different parts of the asset to consider. And outside of a budget conversation, I'd like to learn more about that as well. So I agree with that. Thank you. Thanks. |
| 02:21:32.97 | Joan Cox | So, Hearing that, my suggestion is we take up this issue of, let me just call it, understanding and having more oversight of the capital budget. Is that a fair description for that? Let's pick that up in future agenda items, because we're not really agendized for that here. bring it up and then decide whether to put it in as an immediate priority or whether it goes into the strategic planning. We can discuss that under future general items. But it's going to have to come back to this for us to take any action. So tonight, we're looking for the motions to actually pass the budget. Can this, can we, do you want to vote? Do we have to vote on three separate motions? I seem to think, I can't remember what we need to do. |
| 02:22:28.20 | Unknown | You can move all three at the same time if you want. You have three separate resolutions, but you could make a motion to approve all three of them. Okay. |
| 02:22:36.67 | Joan Cox | Okay, so why don't I then make the move to adopt our three budget resolutions, which is one, approving the appropriation limit for fiscal year 17-18 pursuant to Article 13B of the California Constitution. That's known as the GAN limit. Two, to approve the budget for the 2017-18 fiscal year. and then three, approving the resolution establishing the authorized staffing levels and salary ranges for all permanent and temporary positions for fiscal year 2017-18, with the understanding that staff needs to add the two positions that were created here today and add to that list. Do I have a second? |
| 02:23:19.58 | Joe Burns | Second. |
| 02:23:20.56 | Joan Cox | All in favor? Aye. Any opposed? Seeing none, that motion carries 4-0. We're gonna take a five minute break. |
| 02:23:21.83 | Joe Burns | Bye. |
| 02:23:49.33 | Joan Cox | Okay, let's resume, we're back on the record. Sausalito City Council meeting for June 20th. And we are at item 6D, which is the approval of a response to the grand jury, overcoming the grand jury report, overcoming barriers to housing affordability. Danny Castro, our Community Development Director. Thank you. |
| 02:24:17.80 | Unknown | Thank you, Mr. Mayor and good evening members of the council. Yes, this is a response to the Marin County civil grand jury report. overcoming barriers to housing affordability, Some background, the Marin County Civil Grand Jury is authorized to report upon the operations, accounts, departments, functions, and methods or system of performing the duties of any such city and make such recommendations as it may deem proper and fit. The governing body of the public agency, which is the City Council, shall comment to a presiding judge of the Superior Court on the recommendations pertaining to matters under the control of the City Council. And the mayor is also required to comment on the recommendations. On April 12, 2017, the grand jury released a report entitled Overcoming Barriers to Housing Affordability. Sausalito, including the county, 10 other cities and towns, 20 school districts and 19 utility districts and agencies received the report. And the grand jury has requested that the city of Sausalito respond to four of the recommendations. That's R1, R2, R3, and R6. And the written response must be submitted 90 days after it was released, which the date is July 12, 2017. The grand jury report addresses the cost of living in Marin and offers suggested solutions to improve housing affordability for all households. Its main focus was on housing affordability, which is the measure of whether a typical household in Marin can afford to rent or purchase a market rate home. Staff has reviewed the report and has prepared, and I'll go through the four following recommendations. Uh, Recommendation number one, each planning department should begin regularly scheduled meetings at which developers can speak early in the process with all relevant members of staff to discuss impacts of proposed development and potential solutions to problems. The response is, we agree. The city has implemented pre-application meetings for many years and pre-application meetings are before a formal planning application is submitted. This is something that we've encouraged and offered. And while it's recommended for larger scale projects, it's also available for all minor projects. The planning department, fire, public works, engineering and building meet regularly and often throughout the development review process and early on as well. It provides the opportunity for the developer to meet with staff, ask any relevant questions. Staff can clarify zoning provisions, provide early direction, advise the applicant of any hot button issues that we foresee to be an issue while it undergoes the public review process, addresses potential problems, and then often saves time and money for the developer. The process is informal and collaborative, provides for clear communication between the city and the developer. Recommendation number two, each planning department should develop a proactive community outreach strategy for any project that might be considered potentially controversial, including going beyond legal noticing minimums and initiating outreach efforts as early as possible in the development cycle. For recommendation number two, our response is we agree. Applicants are required to conduct community outreach prior to making the planning application. It's one of our submittal checklist requirements. Outreach is required for all applications that go to the Planning Commission. We do receive them, sometimes they're at different I'm not sure. degrees of outreach, but we emphasize that it's at the utmost importance and it's the city's practice and it's been our policy and often the planning commission, it's very much expected to have that done. The document is to outreach, on the outreach is, to indicate the dates that neighbors were contacted, meetings that were held, specific concerns, how they were mediated, and perhaps how plans were changed as a result of meeting with neighbors. We find that it usually helps diffuse potential issues and opposition, Um, We also, so we, again, I cannot emphasize enough how outreach is important. But we also have the Sausalito currents. Now, we've made significant improvements with the Sausalito currents within the last two years in that, The Currents is an e-newsletter It's a weekly publication of articles, announcements, and notices. We have subscribers now that have increased to over 2,500. It's posted on the city's website, as well as archives, so past, Articles and announcements are on the city's website. The articles are short, they're easy to read, intended to be that way and available in mobile phone format, so they're easily accessible and instant. They provide regular updates of the Planning Commission meetings, of the past actions, and future actions. What's often great about that is that it's often before the formal notice goes out prior to a Planning Commission meeting that items for next meeting is identified. It shows who, where, and how to get further information. And because it's not limited to a radius of a particular project area and because it's available citywide, it extends beyond the legal noticing minimums. Recommendation number three is each planning department should use succinct plain speak to convey issues in their outreach, We disagree partially with this recommendation. We do agree that information to the public should be clear and uncomplicated. We have a standard public notice template that we've created that does contain a lot of information. In many cases it's required by state and federal laws to place this information. For example, the noticing for the Environmental Review, the CEQA, often uses technical terms, and we We find that it could be foreign to a lay person but it is important that this be included. Um, using the plain speak in the notice could make the city vulnerable to legal challenge if it's not included. We do find that the example from Mill Valley, in terms of the format and the layout that's included in the In the report, is a good example in that Salsa del Can model to get the message perhaps more succinctly And so we are looking to revise and review our standards within the next 60 days. And finally, recommendation number six is each jurisdiction should adopt procedures so that low-income housing projects are fast-tracked through the planning and permitting process. We disagree partially with this recommendation. Fast tracking through the process requires that a staff planner be assigned exclusively to a project is given little or no other project assignments and there is limited or no opposition. Um, Staff resources are limited. Planners are often assigned multiple project at the same time. That's not uncommon. the Sausalito community is active and informed And staff in the decision-making bodies do take the time to hear from its citizenry in order for a balanced public review process. By fast tracking, we think that it can bypass important procedures, which can expose a project to litigation, creating the reverse effect of extending the timeframe and increasing the cost to the developer. Our adopted and certified housing element recognizes ADUs, accessory dwelling units, are a good source of housing, affordable housing. And we believe that is already a fast track in a sense that as long as it meets the ADU provisions, It's done administratively or processed administratively and there is no discretion. Our larger scale projects we do and we've had Recent experience in this where we have a developer, the option for a planner to be exclusively assigned to a project via contract planning services. It was successful in a project that was approved in 2014. AND, UM, We believe that that's effective, especially when it's an experienced planner that especially has relevant experience in CEQA. the Environmental Review. So we will look at procedures in the next 90 days to Consider that contract professional planning services be available as an option to developers for affordable housing projects. So recommendation is for the city council to authorize the mayor to sign the draft responses to the report from the civil grand jury on behalf of the Sausalito City Council. And that concludes my report. I'm available to answer any questions. |
| 02:34:08.32 | Joan Cox | Thank you very much, Danny. I did want to note that we have received some editorial comments from Vice Mayor Cox. Thank you. Some clarifying comments. additions and changes, so thanks for that. Is there any questions of Danny on this? I have this, don't I? Buy us up here. No. Joe, anything? No. No questions. No questions. No, I have no questions either. So let me open this up for public comment. And is there any member of the public who'd like to comment on this item? Seeing none. We're looking for a motion. And there it is. And if you don't authorize it, I imagine something bad is going to happen to me. |
| 02:35:08.43 | Joe Burns | All men. |
| 02:35:08.58 | Joan Cox | for not doing it. |
| 02:35:10.05 | Joe Burns | I'll make the motion. It's not the staff. Uh... |
| 02:35:16.50 | Unknown | I would recommend, yeah. |
| 02:35:17.44 | Joe Burns | Thank you. I recommend we authorize the mayor to sign the draft responses to the report for the civil grand jury on behalf of the city of Sausalito. And would you consider my editorial? Yes, with Vice Mayor Cox's editorial editions. |
| 02:35:28.23 | Joan Cox | Yes. |
| 02:35:34.50 | Joe Burns | I'll second. |
| 02:35:35.47 | Joan Cox | Okay, all in favor? Aye. Any opposed? That carries 4-0. Thank you. Thank you, Danny. |
| 02:35:36.83 | Joe Burns | Bye. |
| 02:35:43.77 | Joan Cox | Our next item is to thank and disband the Pedestrian and Bicycle Advisory Committee and establish a new advisory body with a more expanded role, whose name is to be decided this evening. And I believe. our city clerk and assistant city manager, Thank you. He's going to briefly introduce us to this topic. |
| 02:36:12.02 | Unknown | Thank you, Mr. Mayor. Very briefly, I do have a PowerPoint just for ease of some of the names that I have in the staff report for you. But by way of background, the pedestrian and bicycle advisory committee, the PBAC, was established in 2011 by resolution. The PBAC was formed to provide recommendations to the city council for revisions to the city of Sausalito bicycle master plan, as well as a variety of bicycle and pedestrian issues. Since that time, the PBAC has done a remarkable job in guiding The city toward improvements related to the bicycle and pedestrian infrastructure, especially in the downtown area in Sausalito. And the staff would like to thank the PBAC members who have included since this committee was established, John Cox, Ed Fotch, Robert Page, Patricia Pigman, David Sudo, and Tom Riley. With the city embarking on an update of its general plan, which began earlier this year, the staff recommends that the council form a new advisory body the name to be decided by the council, which is focused on addressing circulation needs throughout the entire city, including pedestrian and bicycle travel. the draft resolution and attachment two of your staff report establishes a new advisory body which is tasked with providing recommendations to the city council for revisions to the city of sausalito bicycle master plan also for providing recommendations to the council for revisions to the general plan circulation element as well as other elements relevant to bicycle and pedestrian issues and to to review, evaluate, and address congestion management issues related to the city's neighborhoods, South, Central, and North, during the circulation plan update. The other tasks are providing recommendations on bicycle, pedestrian, and other circulation issues in the community, and then also performing the duties of the PBAC as established in a resolution recently adopted by the council in May. We have provided a variety of options for you to consider with regards to the name for the new advisory body. They are in your staff report as well as on the screen here. You can consider these names or any alternatives. And with that, staff is recommending that the council thank the pedestrian and bicycle advisory committee, past and present, for their hard work, creativity, and tireless efforts to disband the PBAC by adopting the resolution in your staff report in attachment one. And then three, choose a new name for a new advisory body and adopt the resolution in attachment two in your staff report. which establishes that new advisory body. Staff recommends that any former PBAC member who would like to submit an application to serve on the new advisory body to do so. And then the council would go through a recruitment process and appointment process for that advisory body. And that concludes my staff report and we're available for any questions. |
| 02:39:34.33 | Joan Cox | Thank you. i have uh... One quick question, and that is, I know, I mean, this is a preamble. An obvious question to ask is, have we discussed with the General Plan Advisory Committee and the M Group how such an advisory group would fit in? But I know that hasn't been done because I was in a General Plan Advisory Committee meeting earlier this afternoon. So I know we haven't got that far. Has staff had any informal discussions with the M Group yet as to how this body is going to interface and do its work. How would, is the general, is the M group, would this be used as one of the stakeholder groups, one of the workshops? What's the, is there any thinking yet on this? |
| 02:40:28.99 | Unknown | We haven't had that level of a conversation yet with the M group, but we did reach out to the M group to ask for advice on the new resolution establishing the body and what they think would be helpful to be in that resolution to help them with their tasks. So they did provide advice for the resolution. So they're aware that this is on your agenda this evening, but we haven't had that specific level of conversation. |
| 02:40:51.96 | Joan Cox | I'm just going to say, And if I might- Thank you. |
| 02:40:52.51 | Joan Cox | THE FAMILY. |
| 02:40:52.82 | Unknown | Yeah. |
| 02:40:52.94 | Joan Cox | Thank you. |
| 02:40:52.97 | Unknown | Thank you. |
| 02:40:53.07 | Joan Cox | No. |
| 02:40:53.46 | Unknown | Thank you. |
| 02:40:53.48 | Joan Cox | THE CITY. Also in response to your question, the M group did update its list of the various boards and commissions with whom it believed it should interface as a part of the outreach and it included the PBAC on that list. |
| 02:41:10.39 | Joe Burns | So to be clear, no one from the PBAC has resigned, is that correct? And there's no resolution from the PBAC saying our work here is done, right? |
| 02:41:16.66 | Unknown | That's correct. |
| 02:41:22.37 | Joe Burns | Correct. Okay, so we have, in my mind, it's correct that we have a pedestrian or bike committee that was pooled of experts in our community for a specific purpose, which was to address bike congestion. They've made tremendous strides and Um, contribution to our town. And now we're just going to disband them. |
| 02:41:49.96 | Adam Politzer | Let me let you. Um, I think what prompted this action, I think two steps have happened. One, when we were discussing the general plan and the last update that we had with the pedestrian and bike chair, Dr. Fotch, at the meeting, you're talking about how we're going to evolve. We had a report either prior to that or after that about looking at all our boards and commissions, and this was one of the boards and commissions that was identified as evolving to take on work related to the general plan. The other issue that happened that we really faced, which really brought this to a head, was that, and David Suda, who's a board member in the audience, can talk on this if necessary. But for the last three or four months, they haven't held a meeting. And obviously, Council Member Burns is the liaison to that. So that's been part of the issue, is that they haven't held the regular meetings. There's been some actions that the police department and the public works department wanted agendized for a variety of reasons, but they were not able to have a quorum due to a lot of reasons. So it kind of brought this to a head. The timing of their ability to meet and the ability for us to transition to the next evolution of the pedestrian and bike duties brought this to the council's attention. |
| 02:43:17.50 | Joe Burns | So my understanding is that the reason they haven't had a meeting is because they felt that their recommendations weren't being followed. Is that a question? Isn't that right? |
| 02:43:27.12 | Unknown | Yeah. |
| 02:43:27.71 | Joe Burns | I mean, we've seen emails. I mean, Adam, if that's going to be your representation, then yeah, I'm going to follow up on that. So we've had emails from Dr. Fotch about why the scheduling. And it is difficult, I know, with the members of the Bike and Ped Committee. So there's a dysfunction between the recommendations and the work of the bike and ped committee and the city staff. And I think that is what, isn't that what Dr. Faust's position is and some of the other members on the committee? |
| 02:43:58.41 | Adam Politzer | I don't know if that's why they haven't met. I think you're absolutely right. We did receive, the city council members received a letter from Dr. Fudge stating that they feel that their recommendations have been ignored, and staff, me, wrote a response back addressing those concerns. But it shouldn't have prohibited them to continuing to have their monthly meetings, or they should have come to the council and said, we're no longer meeting until you address our concerns that we don't think the city manager addressed in his response so I I have I don't know the intent I don't know if mr. pseudo can respond to that or or councilmember burns and our and our police chief is still here obviously obviously, and he attends all of their meetings. So I don't know we have ignored all of their recommendations. I think that some of them we didn't agree with. I think some of the council's comments have been answered. I think some of the council's comments have been answered. I think some of the council's comments have been answered. I think some of the council's comments have been answered. I think some of the council's comments have been answered. I think some of the council's comments have been answered. I think some of the council's comments have been answered. I think that the ones that we did agree on, we've taken action and I think we all deserve some recognition of the successes that as a team we've reached. I think that the ones that we did agree on, we've taken action and I think we all deserve some recognition of that is not to take anything away from Dr. Fudge or Deb Fudge in terms of the efforts that they put in with Sausalito Plus and absolutely our heartfelt thanks to the work of the board. But because the board hasn't met for whatever reason, And because the Council at a previous meeting was looking at transitioning this committee from the focus and objectives that they've been focused on to something more aligned with the circulation element, that's where staff is bringing this this staff report for your consideration in action. |
| 02:46:08.06 | Joe Burns | So I, um, |
| 02:46:12.85 | Joe Burns | I think that, I don't think that their work is done. I don't think that if they had come to us and said, And as far as I know, this hasn't occurred, that we've got our mandate done down at the, you know, we've got everything smoothed out, down at the ferry lane and everything's working great. We have no more work to do. That is absolutely not what they have said. We still have, and they're the best people to address it. The people on this, the value and ped committee were specifically recruited by Tom Theodorus and Herb Weiner because of their expertise and because they are very capable business people, and they've done a spectacular job in putting together you know, Sausalito Plus, a $200,000 plus generating, revenue generating that pays for itself. So don't forget, that's what their mandate was. So Jill, are you commenting, or are we still asking questions? Adam and I are having a conversation. So as soon as Adam had a five minute soliloquy, and I'm responding to that. So that's what we're doing right now. Well, this is the question opportunity. Well, if you want me to... |
| 02:47:24.03 | Joan Cox | Right, well, if you want me to. Responding comments. I agree with a lot of what you're saying. |
| 02:47:27.88 | Joe Burns | I think it's... I disagree. I disagree because if Adam has a comment, then I can end that with a question if you want me to. Or I can segue into a follow-up question for Adam. Adam, how do you see this going forward? We've just spent a tremendous amount of time interviewing applicants. And so you're talking about us reinventing something that already exists with some incredibly successful people that were specifically recruited for their expertise. And they've delivered on that, and now you want to disband, or the recommendation from staff is to disband this group. I don't see any point in that at all. Just earlier today, Council Member Byrne said, if we disband it now, we're gonna have to spend another 10 hours. interviewing more applicants for essentially the same type of committee. So I don't see the point in disbanding And you've come up with some great names over here, but this committee could either expand or contract. or we could cycle members on and off depending upon how we see this going forward. Certainly you wouldn't agree that our management congestion efforts at the ferry, are done. |
| 02:48:49.45 | Adam Politzer | That's an excellent question. Thank you. |
| 02:48:51.09 | Joe Burns | Thank you. |
| 02:48:51.11 | Adam Politzer | Thank you. I'm going to try to not make a five-minute siloquy on this and try to keep it to 30 seconds and say to you and to the council and to the community, there is a line when you cross over from looking at policies and making recommendations to getting into operational getting into operational. I think we are now crossing into operational where the recommendations from the pedestrian and bicycle committee, the recommendations taken and acted upon by the council is now what we're working through with the various stakeholders. And that's the Saucer Plus, that's Saucer Return, and obviously the police department is leading that effort. We would like to have some other willing partners at the table that are a little bit more active in that participation, being the ferry district and the bike companies. But I'm not sure what you're asking the feedback. I agree their work isn't done. The work from those recommendations are now transitioned into operations, into actually getting stuff done, not talking about what we should or shouldn't do. If the council wants to reconsider any of the recommendations, and I'll just name one that I felt that the council agreed we weren't going to follow through on, which was to charge $2 to stand in line on the sidewalk. The council didn't give any direction for us to move forward on that. We didn't take any direction to go ahead and move forward with putting the ho COMMISSIONS, WAS LOOKING AT THIS PARTICULAR BOARD AND COMMISSION TO TRANSITION. IF THE COUNCIL DOESN'T AGREE't agree to do that or they think there's another way to do that, that's amongst your council members to give us new direction or change the recommendation that's before you. We didn't do this with any intent to dismiss or disqualify the great work that the pedestrian bike committee were taking direction from the council to evolve this committee to be more in line with the general plan efforts that are now underway. |
| 02:51:28.09 | Joe Burns | well there's nothing to prevent this committee from implementing that direction with regard to the general plan, right? |
| 02:51:35.94 | Adam Politzer | If that's the direction of the council. |
| 02:51:39.60 | Joan Cox | question. questions. |
| 02:51:41.88 | Joan Cox | Yes, has anyone asked the PBAC why they refused to meet? I mean, I read Ed Fotch's letter to say that they refused to meet because we weren't adopting their recommendations. But has anyone actually asked the PBAC members why they've been unable to meet to conduct the city's important business for the last three to four months. |
| 02:52:06.77 | Unknown | I I was saving some of this for comment. I'll save some of it for question answering. And I don't have the answer. I did not ask each board member, each committee member, their reason for not meeting. And I don't get the feeling that there was a, hey, the five of them saying let's not meet. I do feel that they came with an approach, a very business-minded approach to having, in a good way, to having some of these solutions dealt with in a very objective manner. They felt that they were, whether they were or were not, they felt that they were not. I think there was other issues along the way that has caused the meetings to not occur. Well, one person does travel an incredible amount. |
| 02:53:00.64 | Unknown | Yeah. |
| 02:53:00.94 | Unknown | Um, There was On our side, on a council side, we didn't have a great transition through the off season in in getting a plan ready for the 2017 season. And I think we were all a little reactionary. |
| 02:53:19.52 | Joan Cox | all a little reactionary. Is that Sausalito Plus or PBAC? |
| 02:53:25.41 | Joan Cox | There are two separate |
| 02:53:26.52 | Unknown | You're right, those are two separate groups. And Ed has pointed |
| 02:53:27.30 | Joan Cox | Yeah. And Ed has pointed that out very succinctly. |
| 02:53:32.43 | Unknown | And we took a little extra time in getting to the table as well as a council to direct them as a liaison to the committee and attending only one meeting since that appointment. I would say in the future, I would look for a much more streamlined process of bringing the information from the committee to the council and getting it enacted on and a determination of, if we're not going to do something, why, and have it discussed, especially in the off-season. I think those are great October discussions, and we had them on March 28th. But that's not, in my discussions with with the chair at foch um that's not my support of this change my support of this change is more in relation to its scope um and i guess i could save that for comments um So I think we got, and I don't know if you had a chance to look at some of the stuff that Dr. Fotch sent to us is redundant from the past. |
| 02:54:40.69 | Joan Cox | You know, all that we got. Redundant from the past. All that we got. We didn't get his tent. Okay, the only thing you're really missing, |
| 02:54:43.10 | Unknown | It was just that. Okay, the only thing you're really missing is his prior, the prior... uh, |
| 02:54:51.59 | Joan Cox | which he does not recall this, but I recommended that we adopt some of those recommendations right here from the dais when he presented them. So his letter said that we ignored all of them. I actually recommended we adopt some of them. |
| 02:54:55.91 | Unknown | Yeah. I think we went over to. |
| 02:55:02.76 | Unknown | Yeah, and some of the stuff, you know, to get into the bullet points of the information, especially on the top ten reasons, a lot of those have to do with parking and parking as a profit center. And I think we've kind of looked at, you know, our goal here is to make it a change in behavior, not a change in monetary budget to the city. So that's, you know, maybe that should have been dictated differently between council and commission, I don't know. But at this point, I think it's a great opportunity to look forward, especially with the general plan update committee and look at this as a grand circulation situation. |
| 02:55:39.53 | Joan Cox | So you've answered my question. Thank you. I would love to hear Mr. Sudo's feedback as well. But those were my questions. |
| 02:55:44.73 | Unknown | I'm not. |
| 02:55:47.36 | Joan Cox | Does anybody have any more questions before we see if a member of the public would like to say anything? you David, do you want to shed some light on this for us? |
| 02:56:05.42 | David Sudo | David Sudo, I don't know if I can particularly speak for other members about why we may or may not be meeting. I know that there seems to be a lot of frustration right now with members of PBAC. I think it's generally, you know, the city council in the past has really pushed hard to make sure that the ambassador program is net, you know, doesn't cost the city any. And then there are a lot of suggestions that And the core PBAC members who are Tom, Ed, and Bob probably are really, and they spend a lot of time putting these projects together and working with the staff, the ambassador staff, to try to make the program revenue neutral. And then when key parts of their plans aren't adopted, then I think there's a lot of frustration because they're being asked to promise to deliver a program, and then there's key parts of it that don't let them deliver on their promises that they've been making, and I think there's some frustration in that. And I also think the feedback loop hasn't been as tight as it should be. We've had a lot of meetings earlier in the year, and without a lot of response back from city council for whatever reason. So I can't speak to what particular members have in mind and why we're not meeting, but we just haven't met. I think our PBAC is a little bit unusual right now because it was reconstituted in response to the congestion issue downtown with tourists. But, you know, that's not the reason why most PBACs are in existence in California. It's really a statutory requirement from California, and it's to encourage pedestrian and bicycle usage by the residents. And, you know, in fact, we have this, you know, update of our bicycle plan that really has been foundering for three or four years now because really our huge focus has been on this congestion management instead of the other duties that a normal PBAC accomplishes. And also, you know, when we tried to accomplish this update to the plan, we had the same communications problem the rest of the city has with their community, and we had very little feedback from the community even when we provided outreach. So, I mean, I don't have a lot of answers to what's going on. It's just my observations. Thank you so much. |
| 02:58:56.77 | Joan Cox | Thank you. |
| 02:58:57.27 | Joan Cox | Thanks, David. THE FEDERAL. What are we going to do? |
| 02:59:05.74 | Joe Burns | I'll go first. Thank you. Okay, so here's, this is my problem with this whole thing and the way this is handled, is that we gave these guys a huge mandate and they came forward and they delivered |
| 02:59:07.62 | Unknown | Thank you. |
| 02:59:07.65 | Unknown | Thank you. |
| 02:59:07.84 | Unknown | So, |
| 02:59:21.12 | Joe Burns | And when you specifically go out and ask very talented, busy, successful members of our community to be involved in an effort on behalf of the city, which is what we've said over and over tonight with regard to the Qashqai effort and things like that. You have to be supportive of those members. And to go back to them, to Bob Page and Tom Riley and Patricia Pigman and Ed Fotch and just disband when they're in the middle of, well, They might have been in the middle of. PUTTING RECOMMENDATIONS FORWARD and they're not getting adequate feedback from either us as a city council or our city staff, to me that's a big red flag that we need to address more than just disbanding this group of highly talented people. Because you're going to alienate not only these five people from ever participating in any kind of substantive thing in the city again, but other people who are watching this and seeing that they delivered this very successful program. They didn't get all the way to the end of the line, but they got pretty much there. And they were stymied in some ways, as David pointed out, with portions of their plan not getting approved, yet impacting the ability for them to deliver the revenue neutral part of it. That certainly happened last year. Our response as a city council shouldn't be to disband the group. Our policy, And our response as a City Council should be to go back to that group and figure out what happened and then move forward from there. And so what I would suggest and that we recommend is that we hold this over either for the next city, because we don't even know what the name, we don't even know what this amorphous thing is that we might reconstitute. I mean that's very premature to even decide what we think we might want when we already have a committee that already exists with very talented people who know more about this issue than anybody else in town. And so to try to go out and recruit somebody new with some undefined mandate of a group and then for us to have to sit through more ourselves try to recruit and say, would you come and be on this committee that we asked these highly talented people to do and we didn't implement half their things and then we just disbanded it when it got tough? I think that we're headed down the wrong road. So what I would hope that we could do is, like I said, delay this, whatever it is we're going to do for a couple of months, somebody, from this city council should sit down with them, each one of these members individually, and say, what happened? Where did we go wrong? And how can we go forward in the future? And then come back and decide, are we going to maintain this group? Or are we going to form some type of new group? But that's my input on this. I, I, Do you want? |
| 03:02:20.13 | Unknown | No, I mean, I was just going to say that I would take that role. That would be my spot. I did it with the chair and I'd be happy to do with the others. I think we should still talk about the other direction and the other stuff we need to talk about with the circulation. And, you know, we're not even talking about pedestrians yet. So do we. there's a lot more to talk about. BEFORE. |
| 03:02:44.66 | Joan Cox | I'm concerned. This, I, it appears to, and I'm new to this, and you were frustrated with me when we last talked about these issues, but it appears to me as sort of a newcomer to all of this that the PBAC has lost sight of its statutory charter. We need the PBAC in order to maintain our eligibility for grant funding, and there are some roles that the PBAC needs to play. And they are, it seems to me, even the comments tonight are conflating Sausalito Plus with the role of the PBAC, which I see as two very different committees, jobs, and which Dr. Fotch has clearly enunciated in the past are two entirely separate agencies. He resigned from Sausalito Plus in order to work with PBAC. His wife continues on with Sausalito Plus and so I don't know why PBAC is not meeting, but if I read Dr. Fotch's two letters, which were somewhat derogatory in the manner in which they were directed towards this council, and I think unfairly so. I read those letters to say that PBAC sees no point in meeting unless the city council adopts its recommendations. That is not the role of an advisory committee. The role of an advisory committee is to examine issues, come up with proposed solutions, and recommend those to the city council. But it's up to the city council whether or not to adopt recommendations. Just because the city council doesn't adopt recommendations, it's not time for the PBAC to take its marbles and go home and say, well, we're not going to meet anymore because you're ignoring our recommendations. I think it's just the opposite. It's not the city failing to come to the table. It's the PBAC failing to come to the table, taking their marbles, refusing to meet, because they perceive that we don't give enough credence to their recommendations. And if that is the case, then this is a dysfunctional committee that needs to be, I think the best thing to do is disband this committee as it is constituted, reconstitute it, I hope with some of the same members, revise its charter, integrate it more into our general plan effort, and ensure at the same time that we maintain its statutory charter, which is to ensure we continue to get the funding we need for our pedestrian and bicycle programs. |
| 03:05:24.08 | Unknown | Those final points are the ones I think that we should be discussing at this point. And in your ask of what some of the reasons were to further on my discussion with Ed Fotch, whether I agree with this necessarily in point on all of them, but I can see where it's coming from and I agree with it partially. It's not so much that in their feeling that we didn't do what they asked, but that we didn't give a reason when we did not. And if we did or did not, that's a fair assumption to say that that would be a goal of the next group. Again, I don't think it's enough to disband a committee or for somebody to not come to a committee, but that's the reasoning. It's not that we didn't do it, but that if we weren't gonna do it, why not? which is also kind of a goal to give feedback in the other direction on why we're not doing something. But again, I think that's just a lot of water I wanted to do two things, and one of them was to thank. I'm glad that was the first line in here, because this should be about acknowledging a tremendous effort. And I think the other part, the tying in with Saucer de Pless, I think there's a valid point that we should have a council member as an observing board member so that we can stay close to that group and provide the proper feedback to this body. But I really think we need to start looking forward with the points you brought up towards the end, Vice Mayor Cox, on the scope, looking at all these angles. And I would agree that if some of the people, many of the people, all the people, there's great talent here. And if somebody wants to continue to play, I think we let them continue to play, because they've done a tremendous amount of work. |
| 03:07:06.95 | Joe Burns | Well, that goes back to your point that we need a bike and ped committee, then why would we disband it? Because they refuse to meet. |
| 03:07:13.68 | Joan Cox | Yeah. Thank you. |
| 03:07:15.59 | Joe Burns | They are refusing to meet if you |
| 03:07:17.97 | Joan Cox | DR. |
| 03:07:18.55 | Joe Burns | Thank you. |
| 03:07:18.58 | Joan Cox | THE FAMILY. |
| 03:07:18.86 | Joe Burns | Thank you. |
| 03:07:18.97 | Joan Cox | THE END OF THE END OF THE |
| 03:07:19.03 | Joe Burns | THEY ARE. |
| 03:07:19.32 | Joan Cox | refusing to meet. |
| 03:07:20.35 | Joe Burns | I disagree with that. What they're saying is they're not going to waste any more time unless we We as a city council. look at their recommendations, which is what Joe said. We look at their recommendations and we either give a yes or a no on their recommendations, and if it's a no, then why it's a no, and understanding the scope of the effect of that so I'm not gonna be blackmailed by an advisory committee okay I don't think that when you have an advisory committee, that you talk about them in derogatory terms and insult them. And so I feel like that's what we're sort of veering into. And so what I would suggest is that is that instead of firing them, We sit down with them. Joe is the liaison, can sit down with them and ask, you know, the way forward, if they want to be involved based on the comments that have been made tonight by the city council, which I'm sorry that they've been made. |
| 03:08:24.04 | Joan Cox | So I am not criticizing the team as a whole. I am criticizing the tactic that they refuse to meet unless we somehow give reasons when we don't adopt. They don't get to govern our process. We get to govern their process. So I'm not criticizing the members, and I do thank and acknowledge the members for all of their efforts. But I want to make sure that the chain of command is accurately perceived here. it is the council that gives direction not the advisory committees that give direction to the council i |
| 03:09:01.03 | Joe Burns | I don't think that's what's happening. Um, with this committee. We, you know, and, Disbanding the committee then is not what you're doing. You're trying to fire particular members of the committee. Which I also don't agree with. The committee invited us to disband them in the correspondence. They did not. |
| 03:09:18.04 | Joan Cox | to do it. in the corner. |
| 03:09:22.00 | Joe Burns | They did not. |
| 03:09:22.05 | Joan Cox | They did not. This is not getting anywhere. And I have not had a chance to speak yet. |
| 03:09:30.10 | Unknown | Thank you. |
| 03:09:30.10 | Joan Cox | Thank you. probably wise. So I think having listened to all of this and actually having read the correspondence that we've received from the chair of the committee. THE FAMILY. I have been saying, and we haven't taken any action on it yet, that was partly what we were trying to get to tonight. I have been saying that the charter, the scope of the bike and pet committee had to be expanded. It had to be expanded to cover essentially a bigger... discussion of the whole transportation circulation congestion issue. We're dealing with the general plan. It obviously makes sense that this group needs to be internally involved. Even if that wasn't the case, we still needed to sit down with the Bike and Ped Committee to really discuss its charter. Because there was a growing misalignment between what the goals of the council, at least as was being articulated, and we can have another discussion and change all our goals if we want, but it was not to drive a profit center in our downtown. That was not the goal. We can make it a goal if we want to. We can change it, but that was not the goal. The goal was to manage congestion. And we recognized that this year in particular, there was a whole bunch of things that were not in our control even, let alone the Bike and Pets Committee's control. We're in the middle of a litigation with the bridge district, for God's sake. Okay, we have people coming into our downtown that we don't have control over. Okay? And so some of the reasons why we were not willing to pick up some of the ideas is they didn't work right now because of all the variables, all the factors that were floating around. We do need, if we're going to keep this committee going as is, its charter's got to change, its scope's got to change. We've got to have that discussion. It seems to me that if the current members want to sort of work on this expanded and new charter, Then... Yeah. We don't need to disband or insult if it's going to be taken as an insult. That's not my intention. My intention is to get a functional committee that's re-scoped. So how do we get there? when they won't show up for a meeting. How do we get there when we try and put it on the City Council, and we can't get anybody here? I don't mean tonight. I mean the last time. How do we do it if we can't? Well. How do we actually do it? |
| 03:12:30.85 | Joe Burns | Well, you're a business guy. If you have a dysfunctional department, you have to sit down with the department head and say, or you fire them on, which is what the disbanding would be. You have to sit down and figure out what's the problem with the department. When you have valuable people that you have trained that have an intimate knowledge of the core value, whatever it is you're doing, you want to retain them and avail yourself of that expertise, which I think is what we have with the bike and ped committee. There's a dysfunction there. I don't think it's insurmountable. And the level of talent on that committee is something that we would not be able to replicate And going out to our community after treating them like that, it would make it even harder. THAT ARE If our liaison with the Bike and Ped Committee, Council Member Burns, doesn't want to, I will personally go and talk to every one of those members and say, how do you feel about this? What happened? What can we do better? And then the scope, I think, issue, I agree. I completely agree with that. Vice Mayor Cox's comments about the overlap between Saucyoc Plus and Bicompet. I think that was there naturally because they created Saucyoc Plus. But now Saucyoc Plus is kind of its own thing. And we'll continue, I'm sure, to give us feedback. But remember, they're a separate 501c3. And we're thinking we're going to have to put out an RFP every year now about who's going to operate. So they may be gone next year. Thank you. So you can't just say we don't need a bike and ped committee because we have Saucio Plus. their functions and the basis for them are separate. As I suggested, And I think, Ray, part of that conversation with the Bike and Ped Committee, as David pointed out, you know, we actually need them to, do the other work of bike and pedestrian safety other than just the three blocks of congestion blocking our downtown. So that's how I would suggest we go forward and then, you know, we can come back in. you know, July or whatever. And I guess on the side of the GPAC, you guys can talk to the M group about really what they need. Yeah, because we talked to about tourist impact plan, Russ Irwin had talked a lot about that, and so that might be |
| 03:14:40.42 | Unknown | what they need. |
| 03:14:49.58 | Joe Burns | that kind of a mandate. I don't really know. I mean, I need to talk to these guys. But the experts on bike and pet and congestion and circulation, that's these guys on this committee. Thank you. |
| 03:14:58.07 | Joan Cox | I know, so I think someone has to do something to build a bridge back to the chair of the committee. Because we have the chair writing us a letter saying that he suggests we replace the current committee members with folks less focused on results and execution. So obviously there's a disconnect, there's some upset, there's something, there's so, Frustration? Yeah, and I don't know. Again, it cannot be a condition of service on that committee that this body adopt all of their recommendations or explain why not. |
| 03:15:31.14 | Joe Burns | No one's saying that. I don't think everybody's saying that. |
| 03:15:32.95 | Joan Cox | I think everybody's seen. Well, that's what Joe communicated to us tonight is their wish. That we either accept their recommendations or explain why not. I think that bridge needs to be, someone needs to see whether that bridge can be rebuilt, and if not, then. |
| 03:15:41.32 | Unknown | Thank you. |
| 03:15:41.35 | Joe Burns | Okay. |
| 03:15:41.81 | Unknown | Thank you. |
| 03:15:49.99 | Joan Cox | then we may have to reconstitute part of that committee. |
| 03:15:52.93 | Joe Burns | Okay, I'll do it. You want? |
| 03:15:54.45 | Joan Cox | . |
| 03:15:54.48 | Joe Burns | THE CITY IS A |
| 03:15:54.78 | Joan Cox | wants to. Oh, |
| 03:15:56.37 | Joe Burns | YOU WANT TO BE ABLE TO |
| 03:15:56.44 | Joan Cox | Thank you. |
| 03:15:56.54 | Joe Burns | Thank you. |
| 03:15:57.69 | Unknown | earlier. |
| 03:15:59.46 | Joan Cox | Okay, so I do like staff's recommendation to look at renaming the committee because, you know, five out of the six names suggested by staff talk about congestion, and I think we need to take congestion out of the equation as far as I think circulation is a very nice term and really better bespeaks the charter, which is to focus on our resident pedestrians and bicycles. And let Sausalito Plus focus on congestion, and perhaps PBAC can give some suggestions about congestion, but I think that needs to be removed from their primary scope. That's a temporary issue, not related to the long-term |
| 03:16:00.02 | Joe Burns | So, |
| 03:16:42.81 | Joan Cox | that is the basis for which we get the grant funding. |
| 03:16:49.54 | Unknown | I agree. with this group, I would say that we should at this point come up to some conclusions on what we want it to look like in this type of conversation. Because those were some of the same things I was going to say is, you know, let's, let's |
| 03:17:03.79 | Unknown | You say that to me all the time. |
| 03:17:04.36 | Unknown | back away from congestion and head towards circulation as a goal for this. And and come up with some ideas, then I can go back to them and say, hey, here's the direction we want to go. And granted, a better liaison relationship, a better structure, a reporting system, that's all management 101 that we can accomplish. And then see how many players we have at the table. So I'm very comfortable with that. But I think we need more out of this meeting right now to get to that point. |
| 03:17:36.03 | Joan Cox | Can we put a timeline on it, Joe? Because I don't think we can wait until October. No. I think we have to come back next month before we recess to try to find some resolution to this or else move in a different direction. Yeah. |
| 03:17:39.70 | Unknown | Right. |
| 03:17:50.58 | Joan Cox | Well, it seems that, you know, There needs to be some THEIR OWN sort of meaty discussion about the scope of this thing and how it interfaces with the general plan. And I'm not sure we can get there tonight. |
| 03:18:01.74 | Joan Cox | right. |
| 03:18:06.83 | Joan Cox | But Lily's going to reach out to the M group and get some feedback, so maybe that would help inform that discussion. |
| 03:18:09.06 | Joan Cox | All right. |
| 03:18:12.47 | Joan Cox | Bye. Okay. |
| 03:18:13.95 | Joan Cox | So I think we need to be also thinking about what that scope should be. What would that charter, or whatever you want to call it, be for this group that deals with circulation in a more holistic way than just a downtown focus and just a bicycle focus? |
| 03:18:33.11 | Unknown | Can I ask Steph, some of these terminologies, where did they come about? And was multimodal or any of those types of things used? Probably not in a committee name, but what were some of the buzz topics as you researched? Or did these just come out, just staff saying these kind of |
| 03:18:52.70 | Unknown | For the name of the committee? Yeah, just brainstorming. Yeah. And if I may direct you to attachment two, that's the draft resolution that would establish a new advisory body. That's the resolution that staff worked with M Group on incorporating the new scope in addition to the original scope of the PEAC, but the new scope that would include the general plan focus on the circulation element. I'll bring back the items listed on this screen here. |
| 03:18:53.58 | Unknown | Yeah, just brainstorming. |
| 03:19:22.08 | Joan Cox | Thank you. For our negotiating liaison to do is to go back to the PBAC members and see if they're willing to undertake this charter in lieu of the direction that they have been heading. |
| 03:19:36.83 | Joe Burns | Thank you. |
| 03:19:37.30 | Joan Cox | Thank you. |
| 03:19:37.32 | Joe Burns | But let me just add one thing. is that because you can't forget that we have to have someone managing or at least giving us recommendations on how to manage the congestion downtown. Right? You can't take congestion congestion completely out of their charter because you input it over on socio plus because socio plus may not be with us |
| 03:20:00.33 | Joan Cox | I'm not saying totally take it out of their charter. I'm saying not have it be part of their title, because I'm hoping that's a temporary issue. And I'm saying reduce the scope of not have that be their sole focus. |
| 03:20:12.25 | Joe Burns | Yeah. |
| 03:20:13.12 | Joan Cox | Thank you. |
| 03:20:13.14 | Joe Burns | I agree with that. Don't forget where we came from on this. |
| 03:20:16.13 | Adam Politzer | on this. Can I just, just to your point, I want to make sure that you don't miss that bullet. The second bullet point, it addressed congestion management issues. |
| 03:20:17.61 | Joe Burns | Yeah. That's funny. |
| 03:20:25.24 | Adam Politzer | It broadens it. |
| 03:20:25.36 | Unknown | Bro. |
| 03:20:26.69 | Adam Politzer | to city neighborhoods south, central, north. When you can add another line in there if you'd like to focus, add downtown into that list. But I want to make sure that didn't get lost. |
| 03:20:37.09 | Joe Burns | Yeah, it's got to be, because remember, they're the ones that assist the police on the specific issues at any specific time down in that area. I agree. |
| 03:20:50.20 | Unknown | I think more than just terminology, our goal is circulation. Our goal isn't congestion. Right. That's right. All right. Yeah. |
| 03:20:53.98 | Joe Burns | So. |
| 03:20:54.03 | Joan Cox | That's right. Oh, yeah. I got it. Yep. That's good. But I like these recommendations |
| 03:20:58.00 | Unknown | Thank you. |
| 03:20:58.01 | Joan Cox | Thank you. I mean, Joe, as far as I'm concerned, as a first working draft of bullet point of the scope, |
| 03:21:04.98 | Joan Cox | Yeah. |
| 03:21:05.20 | Joan Cox | Thanks there. |
| 03:21:05.64 | Unknown | All right. |
| 03:21:05.72 | Joan Cox | Thank you. |
| 03:21:06.52 | Joan Cox | Thank you. |
| 03:21:06.55 | Joan Cox | Yeah. |
| 03:21:06.87 | Joan Cox | So for sure. Yeah, I think we have a lot. I mean, there's probably a lot of work to do on it. But it's a good thing for this. Get the committee together and start chewing on this. |
| 03:21:20.12 | Joan Cox | See who's willing to... Yeah, give us feedback on this and see who's willing to continue with this as the charter. |
| 03:21:20.94 | Joan Cox | I'm willing to... Point in that direction. THE FAMILY. I will. Okay. I'm not going to be able to One idea of it or we we know what we're doing. |
| 03:21:32.40 | Joan Cox | So I move we continue this to a date certain. |
| 03:21:36.50 | Adam Politzer | Can I, Vice Mayor? Cox, if you look at the future agenda, we have this item, we have a bike update. on the 25th of July. Great. |
| 03:21:47.57 | Unknown | Thank you. Perfect. Okay, very good. And that really should be the |
| 03:21:48.50 | Adam Politzer | And that's why we're going to be |
| 03:21:51.18 | Unknown | the finish of this because we want them seated in September, right? |
| 03:21:52.47 | Adam Politzer | Yes. |
| 03:21:56.50 | Unknown | Yes. And how are we going to do that? |
| 03:21:56.60 | Joan Cox | Yes. |
| 03:21:58.44 | Unknown | Sure. |
| 03:21:58.91 | Joan Cox | Thank you. |
| 03:21:58.95 | Unknown | Thank you. |
| 03:21:59.35 | Unknown | Yeah, I'm hoping it is them. |
| 03:22:00.89 | Joan Cox | Well, you're going to have everybody copacetic by then, so we won't have a lot more work to do. |
| 03:22:04.18 | Joan Cox | . |
| 03:22:04.23 | Unknown | Yeah. |
| 03:22:05.95 | Unknown | perfect possibility. |
| 03:22:07.94 | Joan Cox | Okay, so you got your Your liaison stripes. This one. All right, everybody happy we're done with this item? Thank you. OK. All right. So we've, I think, given clear consensus as to what we need to do here. Moving on to... Thank you, Chief. seven. A, is on our item 7 items, are there any public comment on either 7B to F? Seeing none, city manager, information for council. |
| 03:22:55.39 | Joan Cox | Thank you. |
| 03:22:55.41 | Adam Politzer | I think you've heard enough from me, so if there's any questions, I'd be happy to answer them. |
| 03:22:59.97 | Joan Cox | Thank you. Does anybody have any questions for Adam? No. |
| 03:23:02.75 | Joan Cox | No. Thank you for your prior soliloquies. |
| 03:23:05.25 | Joan Cox | Councilmember Committee reports. I have a couple. |
| 03:23:09.32 | Joan Cox | . The legislative committee met this morning regarding implementation of the new state accessory dwelling unit law, which requires approval of ADUs by right with no on-site parking requirements. But which also allows the city to designate certain areas where ADUs can be restricted for health or safety or other reasons. And so we reached agreement on an approach that city staff will bring first to the planning commission and then back to the city council for review and approval, hopefully. Um, The full, today was also the first meeting of the full body of the GPAC, the General Plan Advisory Committee, and today we reviewed and provided feedback to the M Group's critical overview of the General Plan We put in our own order the priorities they suggested, and we identified additional topics to be sure to include in our general plan work. And finally, last Sunday, together with Mayor Withy, I attended the orientation of the Sakaide Sister City Program. |
| 03:24:18.23 | Joan Cox | I was trying to think. |
| 03:24:19.52 | Joan Cox | with 14 teenagers who have been selected to travel to Sakaide and visit host families. And I walked away with the inspiration of the one where Susan Rose's husband, Tom Clark, was asked to describe in one word what he learned from his sister city experience in Sakaide. And the one word that has inspired me all week is respect. |
| 03:24:37.98 | Unknown | CHANG. |
| 03:24:50.55 | Joan Cox | That's all I had. |
| 03:24:51.98 | Joan Cox | Thank you. |
| 03:24:53.03 | Unknown | Anybody else? I have an update on the PBAC. |
| 03:25:03.20 | Unknown | I don't know. |
| 03:25:07.15 | Joan Cox | Very good. |
| 03:25:08.20 | Unknown | I don't know. |
| 03:25:15.49 | Joan Cox | Okay, moving along here. Appointments to boards, commissions, and committees. So we have the opportunity. We can, it's on the agenda to appoint folks for the artist slots on the Parks and Rec Commission. We've interviewed some great candidates. I mean, again, we've got lots of people who are very talented. And remember, these are two positions that bring an artistic perspective to this. So I'm going to throw out two names and see if anybody else wants to add any other names. |
| 03:25:58.74 | Unknown | Mr. Mayor, if I may interrupt, I apologize. I just wanted to mention that Carrie Meyer did not show up for your interviews. I did email her earlier today. She's very sick and she apologizes. |
| 03:26:07.52 | Joan Cox | Oh. OK, thank you. Thank you. Now, Once we decide on, if we can decide on names tonight, the question is, we have to stagger the appointment, right? |
| 03:26:23.40 | Joan Cox | We do. |
| 03:26:25.94 | Unknown | The staff recommendation is to stagger the appointment for the artist positions, since there's only two, to stagger it by a year. Oh, okay. And so the first. |
| 03:26:35.12 | Joan Cox | And so the first to expire. |
| 03:26:38.30 | Unknown | Let me look real quick, sorry. |
| 03:26:40.51 | Joan Cox | Sorry. |
| 03:26:43.29 | Unknown | Thank you. 2019 and 2020. Okay, 19 and 20. |
| 03:26:44.45 | Unknown | THE FAMILY. |
| 03:26:44.51 | Unknown | TO THE FAMILY. |
| 03:26:44.71 | Unknown | Thank you. |
| 03:26:47.16 | Joan Cox | OK, all right. So my two picks are Raylene Gorham, or Ray Gorham, as she goes by. And the other is Beth Rowe. |
| 03:26:56.15 | Joan Cox | THE FAMILY IS |
| 03:26:59.88 | Joan Cox | I second those. selections. |
| 03:27:03.81 | Joan Cox | Anybody else want to throw in another name? |
| 03:27:09.21 | Joan Cox | And shall we say Raylene for 19 and Roe for 20? |
| 03:27:14.97 | Joan Cox | That's fine. |
| 03:27:15.50 | Joan Cox | Okay. |
| 03:27:16.43 | Joan Cox | Everybody fine? Yep. Okay. We have consensus on that. Appointment to the Sustainability Commission. We haven't interviewed anybody, but we have one person who has resigned. However, our Sustainability Commission, we were wise enough some years ago to appoint an alternate. So we have the ability, as staff has recommended, to actually move the alternate, which is Robin Parvin, to a full member, no longer to be alternate of the Sustainability Commission. That would seem personally to be a good idea to me. They've obviously been sitting through the Sustainability Commission. At this point, I haven't got anybody better everybody agreed that that would be a really good thing to do yes okay and then we can decide should we interview for an alternate |
| 03:28:06.30 | Unknown | Yeah. |
| 03:28:12.36 | Unknown | Thank you. |
| 03:28:12.37 | Unknown | Yes. Or can we go back to our notes of all the other talent that we've interviewed and maybe select a few |
| 03:28:21.62 | Joan Cox | We had several who mentioned interest in sustainability. |
| 03:28:23.14 | Unknown | Yeah. |
| 03:28:23.43 | Joan Cox | Thank you. Thank you. So could we, Lily, could you take a look at that and flag for us? |
| 03:28:27.65 | Joan Cox | and flag for us. |
| 03:28:29.03 | Joe Burns | suggestion. |
| 03:28:29.06 | Joan Cox | Thank you. |
| 03:28:30.04 | Joan Cox | Thank you. |
| 03:28:34.80 | Joan Cox | All right, everybody fine there. Item 7D, appointment to Richardson Bay Waterfront Working Group. So up until now, you know, as of July 1st, we're out of RBRA. So we don't need, obviously we don't need an RBR, we no longer have a person sitting on the RBR board. And so thank you to Councilmember Hoffman for all the work she's been doing there. But it did, obviously, as staff suggested, it was recommended that nonetheless, we need a working group to liaise with RBRA and to start developing a more detailed management plan, the relationship with RBRA, the county, etc., etc., etc. So what I'd like to do is suggests that we appoint a two-person subcommittee of this. I'd like to ask, if she's willing, Council Member Hoffman to continue. I think the continuity there would be really important. And I know the Vice Mayor is very interested in this topic. So my suggestion is a working group for the Richardson Bay Waterfront to focus primarily on the anchorage, obviously, and all of that relationship being Councilmember Hoffman and Vice Mayor Cox. So that's my recommendations for that working group. We do have item four, mayor's appointments to boards and committees. I think the only, the urgent one, and I think we need to fill it by July 11th, so is OMIT. Can we wait till July 11th for OMIT, or do you want to try and get an OMIT meeting in? Because I have not talked to anybody about it, so I... Not sure I want to spring it on anybody today. |
| 03:30:39.52 | Adam Politzer | If, if, um, |
| 03:30:41.28 | Joan Cox | But if you desperately do, then. |
| 03:30:43.52 | Adam Politzer | I don't think we are desperate, but I know that we're trying to schedule an omit. |
| 03:30:48.69 | Joan Cox | Thank you. |
| 03:30:48.86 | Adam Politzer | . |
| 03:30:48.87 | Joan Cox | Okay. |
| 03:30:48.92 | Adam Politzer | Thank you. |
| 03:30:49.95 | Joan Cox | All right, so. |
| 03:30:51.91 | Joan Cox | I'm ineligible for that. |
| 03:30:54.34 | Joan Cox | Vice mayor's ineligible. Council member Burns is already on omit. All right, so it's either you or me. Bye. |
| 03:31:05.36 | Unknown | Rock peepers. I'd be happy to do it again. |
| 03:31:09.95 | Joan Cox | I really don't, it's not that I don't care. Thank you. If you want to do it, then go ahead and do it. Okay, good. So we're going to appoint Councilmember Hoffman to omit. I only ever got to have two old Mip Meetings. |
| 03:31:35.60 | Joan Cox | So, Okay, I think Next on future agenda items, we may have... gather together a couple during the course of this evening. |
| 03:31:45.35 | Joan Cox | I made a list. THE FAMILY. So one is to consider the role of the COP Oversight Committee. That's something that was mentioned earlier today at the GPAC meeting as well as by Councilmember Hoffman this evening. Another is the possible appointment of two additional people to the GPAC committee. And it would just be from the list of people we already interviewed. We realized today when we were trying to schedule meetings in July that we might not always have a quorum with only 11 people. So we... would like to consider possibly increasing the number to what Bill Werner had suggested in the first place, which is a body of 13 instead of 11. So that would just be a future agenda item. No need to decide it tonight. And then as... |
| 03:32:34.58 | Joan Cox | So if we're going to do that, then we would probably try and get it on the next meeting if we're going to do that. |
| 03:32:40.58 | Joan Cox | Yeah, and go ahead and appoint the people. |
| 03:32:42.80 | Joan Cox | You know, originally at the GPAC meeting that set the size, Bill was suggesting 13. The M group was sort of in the same ballpark saying, well, 12, no more than 12. And I said, all right, 11. It was that scientific. It was that scientific. And the reason I said that is, I'll be honest, I know we had a lot of very talented people, but I didn't know if we were going to better pull all that number together. Well, look at the number that applied, and look at the talent that applied. So why not add a couple more of the numbers? |
| 03:33:16.51 | Unknown | If you perform, it changes by one then? Yeah. |
| 03:33:18.62 | Joan Cox | Thank you. |
| 03:33:19.11 | Joan Cox | Yeah. |
| 03:33:20.76 | Unknown | Perfect. |
| 03:33:21.73 | Unknown | Thank you. |
| 03:33:24.70 | Joan Cox | And then the last thing was something that I and Council Member Hoffman brought up, is at some point we should probably put on our agenda, as part of our budget discussion perhaps, the measure F and the estimates for the park and what those are and what they do include and don't include, just so we can put that to rest once and for all. and possibly facilitate the work of the COP, who will now realize that what included in the measure F funding is not CM and not design and not |
| 03:34:06.01 | Unknown | Are you talking about agenda items? |
| 03:34:07.42 | Joan Cox | an agenda item. |
| 03:34:07.44 | Unknown | Thank you. I don't know if those answers will come out at one time. Those are going to be long-term answers throughout the process. |
| 03:34:14.85 | Joan Cox | Well, I think staff made pretty clear tonight, but it was as part of a budget discussion and I think we were just hoping to have a separate discussion |
| 03:34:22.14 | Joe Burns | How about should we I can't believe this is coming out of my mouth, but should we, form some kind of subcommittee to make a recommendation to city council? on how to manage I don't know. I'm just trying to figure out. |
| 03:34:37.56 | Joan Cox | I'm just trying to figure out. |
| 03:34:38.78 | Joe Burns | THE FAMILY. |
| 03:34:38.96 | Joan Cox | I WOULD PROBABLY DO IT AS PART I'm sorry. I hate to keep immersing it within the budget discussion, but it really is relevant to the budget discussion because we have... inaccurate assumptions underlying the budget, which is why we keep questioning the figures in the budget. |
| 03:34:52.67 | Unknown | If anything, I'd say it might fall back to the Finance Committee then. on how those things |
| 03:34:56.56 | Joan Cox | Well, that's right. |
| 03:34:56.97 | Unknown | That's a great question. |
| 03:34:57.26 | Joan Cox | I'm going to go. |
| 03:34:58.40 | Unknown | are budgeted and where they go in um as far as looking at the park you know Some of those things are going to change as they find out new information through construction plans and bids. |
| 03:35:10.00 | Joan Cox | So anyway, this is just a suggestion for a future agenda item. The agenda setting committee can discuss this further and decide how best to calendar it. But those are the things I recorded this evening that we had discussed. |
| 03:35:14.98 | Unknown | Okay. |
| 03:35:15.26 | Joan Cox | Thank you. |
| 03:35:15.28 | Unknown | Thank you. |
| 03:35:21.88 | Joan Cox | I mean, I think that topic is clearly emerging. And the question is, you know, we're drawing a circle around Measure F, but your real question is really about the capital project, the capital budget. It's not. Just because the Measure F and the oversight, there's an oversight committee to look at the COP funding And we need to examine his charter. Remember, that was originally set up, modeled on what a bond oversight commit is doing, which is to ask the question, should you spend this money on this? Is it allowed based upon what the COP certificates say? That was its goal, right? If you want to do something different with it, then you're really doing something with the capital budget. And so I think we need to get a bit clearer on what it is we're really looking at. And then ask the question, does it belong in our sort of financial strategic planning piece in preparation for the next budget? Or is this something that needs to be separately dealt with? But that's the agenda topic. This isn't the... We've got to have an agenda topic to talk about it rather than now. Remember where Novato got, right? Oh, they got off the hook, right, didn't they? |
| 03:36:40.85 | Joe Burns | Thank you. Yeah. |
| 03:36:43.15 | Unknown | Thank you. |
| 03:36:43.48 | Joe Burns | No. |
| 03:36:45.80 | Joe Burns | Yeah. |
| 03:36:46.07 | Unknown | Bye. |
| 03:36:47.96 | Joan Cox | That was a big Brown Act litigation thing for Nevada, because they talk too much about a future agenda item under future agenda items. The judge let them off the hook last week. |
| 03:36:53.05 | Unknown | thing for Nevada. |
| 03:37:03.75 | Joan Cox | Okay. We got those future agenda items for us to deliberate on. Any other reports of significance? I'm assuming none, in which case I'm calling this. |
| 03:37:15.21 | Unknown | For both. Oh, yeah. |
| 03:37:19.85 | Joan Cox | And to remind everybody, as I said earlier, and thank you, Joe, we are adjourning tonight's memory in connection with the very unfortunate death of Beau, or Robert Conley, Jr., who is very well known to many of us. So Van Boe is in our memories tonight. Thank you. With that, we're adjourned. |
| 03:37:52.11 | Unknown | Thank you. Can I play the outgoing song? |
Shelby — Neutral: Presented award to Tom Wilhite, detailing his volunteer contributions and landscape design work for Sausalito. ▶ 📄
Bill Hines — Neutral: Thanked city officials for collaboration and incorporating Sausalito Beautiful's recommendations into the budget. ▶ 📄