| Time | Speaker | Text |
|---|---|---|
| 00:00:06.51 | Joan Cox | Good evening. And welcome to the Regular meeting of the Sausalito City Council for Tuesday, October 24th. Lily, would you take the role, please? |
| 00:00:19.62 | Unknown | Council member Burns. Thank you. |
| 00:00:20.72 | Joan Cox | Press. |
| 00:00:20.96 | Joe Burns | Thank you. |
| 00:00:21.09 | Unknown | Thank you. Council member Hoffman present base mayor Cox here mayor with the |
| 00:00:26.56 | Joan Cox | here. Uh, Melanie Michaud, would you lead us in the Pledge of Allegiance tonight? |
| 00:00:34.69 | Mary Wagner | Thank you. Mine just stopped too, Jill. |
| 00:00:40.97 | Joan Cox | Thank you. |
| 00:00:41.02 | Unknown | I pledge allegiance to the flag of the United States of America and to the republic |
| 00:00:41.44 | Unknown | I pledge allegiance to the flag. of the United States of America. . |
| 00:00:48.23 | Joan Cox | Thank you. |
| 00:00:48.63 | Unknown | which is |
| 00:00:49.04 | Joan Cox | stands. one nation, under God. Indivisible. with liberty and justice. |
| 00:00:54.98 | Unknown | for all. |
| 00:00:56.83 | Joan Cox | Thank you. |
| 00:01:05.57 | Joan Cox | The council met in closed session this evening. There are no closed session Announcements, is there any public comment on the closed session agenda? Okay, seeing none. |
| 00:01:23.58 | Joan Cox | Could we have I move that we. A motion to approve the agenda. I think there's been one. request that we move items. |
| 00:01:38.97 | Adam Politzer | One inch. Thank you. |
| 00:01:43.02 | Joan Cox | One ahead. |
| 00:01:43.73 | Jill Hoffman | Special presentations. |
| 00:01:45.40 | Joan Cox | Well, there's two things. The first is to, there will not be the introduction to the Southern Marine Management Academy graduates this evening. I think we're gonna move that to another meeting. And secondly, there was a request that we swap the order of items six C and D, so that we put the Dumphy Park improvement project update before the strategic plan update. Does anybody have an issue with that or support that? So in that case, could I have a motion to approve the agenda with those changes? |
| 00:02:26.83 | Jill Hoffman | Move to approve as amended. |
| 00:02:28.48 | Joan Cox | Second. All in favor? |
| 00:02:30.37 | Jill Hoffman | Bye. |
| 00:02:33.21 | Joan Cox | Item number two are communications, and this is the time for the Council to hear from citizens regarding matters that are not on the agenda, and except in very limited situations, state law precludes the Council from taking action or engaging in discussions concerning these items of business that are not on the agenda. I have... four speaker cards for items that are not on the agenda. Thank you. So I'm just gonna call your name in order, starting with Melanie Machan. And, We each have three minutes. Thank you, good evening, Melanie. |
| 00:03:19.59 | Melanie Machan | Thank you. I might ask for some slight consideration just because it was very hard for me to whittle this down today in terms of time. So, Mayor, Council members, and neighbors, you know me as Melanie Maharshan, Sausalito resident and mom with two children in our local public schools. Professionally, I head up social media for a global consulting firm specializing in insurance, including cybersecurity. I'm active in our community schools, the cruising club, the sister city program. And I want to give special thanks to Council Member Joan Cox, as well as Bay Model Director Christine Gallagher. Because it gave me great peace of mind to know that our daughter, Corrine, was under the care of these honorable community leaders when so far away from home. So I want to be more specific. I do not work for Airbnb. I am not a lobbyist for Airbnb. And I do not receive payment, thank you Joan. I do not receive payment from Airbnb or any other home sharing company for lobbying activities. I'm an expert in home sharing because I use multiple platforms to legally share our family homes in Truckee and Pacific Grove. They're shared with wildfire victims right now, and I've donated them to fundraise for our public schools. So I'm interested in home sharing in Sausalito because I see it as a civil rights issue where municipal code is used to suppress lifestyle choices and groups of people like we've seen in the past with LGBT identifiers, people of color. people from different religious backgrounds and undocumented residents have experienced hurdles to housing access and affordability because of zoning that often promotes the interests of more affluent members of our communities. And there's another unfortunate parallel here for us, which is the concern of voter intimidation. So I learned two weeks ago that candidate Bill Warner had maligned my interest in home sharing by saying I was on Airbnb's payroll. And it continued this weekend with a series of personal attacks against me on Nextdoor.com by former city council member Linda Pfeiffer, who took aim at me in multiple posts, calling me a designate of Airbnb, antagonizing me for encouraging public comment that was fully compliant with our community forum and democratic standards. And these kinds of personal attacks by city leaders serve to suppress residents' lifestyle choices, our constitutional rights, and our ability to participate in the democratic process. Ms. Pfeiffer also trolled my LinkedIn account, my personal Facebook page, in a predatory practice that's known as doxing, antagonizing me for liking two City Council candidate Facebook pages, including Melissa Blaustein and Susan Cleveland Knowles, calling me out for exercising my democratic right to participate in campaign activities at the ferry landing, and then commented on Facebook feed. So. I'm here to say that this is cyber-stalking, it's intimidation, it's voter suppression, and, I want to make a formal complaint to our city council about it, and I hope you'll join me in... Thank you. |
| 00:06:37.01 | Joan Cox | And. |
| 00:06:37.77 | Melanie Machan | Supporting an open dialogue on civil rights in our community. |
| 00:06:37.79 | Joan Cox | Thanks. |
| 00:06:41.32 | Joan Cox | Thank you very much. |
| 00:06:42.26 | Melanie Machan | Thank you. |
| 00:06:44.09 | Jill Hoffman | And I will just say we loved and appreciated spending two weeks with your daughter. She was delightful. Thank you so much. |
| 00:06:50.57 | Melanie Machan | Thank you. |
| 00:06:51.19 | Joan Cox | Chris Gallagher. |
| 00:07:05.90 | Chris Gallagher | So thank you, City Council. I am here on behalf of the Business Advisory Committee tonight to just read a little statement from us that we took action on and to present it to you. So Sausalito City Council, the month This month, during the scheduled meeting of the Business Advisory Council, it was brought to the attention of the committee members that many employees of the various businesses in Sausalito were directly affected by the horrific fires in Santa Rosa, Sonoma, and Napa counties. It is suggested by the committee members that perhaps short-term rental restrictions in Sausalito could be temporarily suspended to accommodate some of the thousands of fellow Bay Area citizens who lost their homes in these terrible fires. A resolution was offered and BAC committee voted unanimously in the affirmative to formally ask the city of Sausalito to consider a temporary moratorium on restrictions for short-term rentals in our city to accommodate and assist fire victims who sustained so many terrible losses. Thank you, business advisory committee. |
| 00:08:12.53 | Joan Cox | Thank you, Chris. |
| 00:08:14.06 | Chris Gallagher | Thank you. |
| 00:08:14.11 | Unknown | Thank you. |
| 00:08:14.17 | Chris Gallagher | Thank you. |
| 00:08:16.66 | Joan Cox | I'm sure the staff will follow up accordingly on that matter. Ed Fudge. |
| 00:08:29.69 | Ed Fudge | Good evening, Mayor, Vice Mayor, members of the Council. My short topic is a request for some time on your calendar in the future, the longer title. is Alexander Avenue slide. You will recall that the south end of town, in fact, the entire town was impacted by a series of mudslides that occurred earlier this year as a result of the rain and ultimately as a result of the cut that created Alexander Avenue sort of back in the day. The slide was, you know, in my opinion, very efficiently dealt with by the Bridge District, working in collaboration with city staff and other emergency responders, and the hill was stabilized earlier this year in the February-March time frame. was stabilized with some visqueen and some sandbags. In parallel with that, all the parking on Alexander Avenue was removed. roughly 16 parking spots. Since that time, and I'm sure you drive on that end of town, We haven't seen a whole heck of a lot. The first rain has come, in theory more will come. The hillside is exposed. And there's three initial impacts that you're probably aware of, And then two that I want to bring to your attention. Number one is that just slide safety. You've got an exposed hillside. The rains are coming. The good news is a lot of the soil has slid and rocks exposed, which tends to not slide, but we still need it stabilized. The second, which is massive for our end of town, for everyone who lives on Alexander Avenue, who lives on, Edwards Avenue, and South Street. There is zero off street parking now. What was parking for each of those streets is now completely gone. The other thing that's a little more subtle is the lanes were widened when they moved the parking out. So the lanes are now 13 feet wide and the speeds have accelerated. I now own a radar gun. because I wanted to be able to present to you what the average speed were, randomly chosen, 31 miles an hour, and regularly we get 40 mile an hour in a 20 mile an hour zone. Already, one of my neighbors pulling out of their driveway has been T-boned by a bike, which wasn't good for my neighbor or the bicyclists. So we have those three things. The other thing that's occurred is that the value of the homes, particularly someone who rents their home, has dropped because two of my neighbors can't rent their rentals anymore because there's no place to park. And that also obviously impacts the rental stock to some degree. Last night we discussed this in obviously much more detail at the pedestrian and bike committee. We have some specific recommendations we'd like to bring forward. And the last thought I would say is there's two choices. We either wait to see what the bridge district brings forward which didn't work out that well with the ferry landing. or we shape their plans, particularly to reinstate some parking and to deal with some of these issues ahead of time, I'm hoping for a proactive approach and would love to get some time on your calendars for some very specific recommendations. Thank you. |
| 00:11:33.39 | Joan Cox | Thank you, Ed, we'll pick that up with agenda setting and staff. |
| 00:11:40.68 | Joan Cox | Thank you. So, Chad Carvey? |
| 00:11:47.53 | Chad Carvey | My name is Chad Carvey, and I am a citizen of Sausalito, a local Lions Club member and Christ Church member, and an anchor out. And so my wife and I live on a mooring ball with the RBRA. We rent that monthly. And I just wanted to give just a brief report. Our monthly Anchorage Association, we've been meeting every month, and it's been getting better and better and bigger and bigger. We had a wonderful meeting this last month. We're planning a lot of work days. We've been doing some work days and cleanup of some various boats. And we just want to applaud our city police force for doing a great job rooting out the bad moorings, getting rid of the junk. I think around something around 100 moorings and junky boats have been pulled out. And we are hoping that as we get down to a manageable number of boats and an appropriate number of liveaboards, and I understand there's some people who want no liveaboards at all, but that's not going to happen. So as we get close to a manageable number, that we start really thinking about welcoming the anchor outs and thinking of them as a part of our town. And some of that is access to water, access to sewage to sewage not sewage but trash most of us get pumped out at our boats site as it is but really since we've taken care of there's no impact on eel grass no impact on sewage going into the water none of that and we've cleaned up a lot of the areas we really would hope that the city starts to think of embracing the anchor outs as part of our town, which has never been done for so, so long. And so many people in this town love the anchor outs, but also to provide some basic service, a point of water, a point of trash, those kind of basic services. Thank you so much. Thank you. |
| 00:13:27.03 | Joan Cox | Thank you, Chad. Greg Baker? |
| 00:13:36.60 | Greg Baker | I'm Greg Baker and I've been out here for a long time. I'm 78 years old and I've spent most of my life in Sausalito. On the water. And since the city of Sausalito is opt-in out of RBRA, we're only gonna talk about the anchor outs and the city limits. As of Sunday, October 22nd, I counted 65 votes. 35, 36 north of Schoonmaker Point Marina and 29 to the south. Of the 65, it appears, to be that 29, no wait a minute, I'm screwing up here. There's 12 people in the South Anchorage where there are 29 boats and 18 people in the north section of the city. of 65 votes. These are boats that inhabit. Apparently, 29% of all the boats in Richardson's and Sausalito waters There's 4,200 boats complete with all the yacht harbors. None of the boats in the South Lita waters have sunk, broke loose, drifted into Tiburon I have trouble reading my own writing. With one exception, we've had one fire and one death in the past 10 years that I can remember. There have also been two medical aids. Nobody is anchoring a dumpy park with the exception of one boat and I don't know why he's there. There's no water and you can't motor through there because it's too shallow. In order to get to Cruising Club, you have to stay close to Schoonmaker Port Marina. I know all the people on the boats in the North Anchorage, where I live, And none are criminals, call for police or fire assistance. About 30 of these boats, of the 65, about 30 of them appear to be operational. Since I don't spend much time in the south portion of the Anchorage, I only know three or four people there, and they're just normal people. They don't seem to be causing any problems. Most of the problems are the dinghy docks, unfortunately, are caused by the people in the RBRA Marin Sheriff's Department Anchorage. The Richardson's Bay Anchorage Association is working on getting anchors checked as well as making sure everyone has life jackets, flashlights, safety gear, and also educating the people about safety on the water. |
| 00:16:08.91 | Greg Baker | All the people who live out here are living off the grid with no water service, no electricity, or garbage pickup. Sanitation services provided so that any sewerage issues probably come from the sanitation district's inadvertent discharges. The trash blows off the shore Thank you. and the oil runs off the streets, plus the boats in the harbors pumping their bilges, throwing out oil, if there is any. OK. Thank you. |
| 00:16:42.03 | Joan Cox | Thank you, sir. Jeff Jacobs? |
| 00:16:50.74 | Joan Cox | Should he? |
| 00:16:50.98 | Jeff Jacobs | Good evening. Hello, Mayor and City Council, City workers, and anchor outs and other citizens of Sausalito. Is this the open section? Are we talking specifically about the anchorage? This is the open section? |
| 00:17:06.89 | Joan Cox | Okay. |
| 00:17:07.11 | Jeff Jacobs | Thank you. |
| 00:17:08.65 | Joan Cox | Jeff, you didn't indicate what you wanted to talk about, so I assumed it was this open session. Yes. Thank you. |
| 00:17:08.70 | Jeff Jacobs | Jeff. |
| 00:17:14.03 | Chad Carvey | Yes. |
| 00:17:14.47 | Jeff Jacobs | Thanks. |
| 00:17:16.26 | Chad Carvey | Um, |
| 00:17:16.80 | Jeff Jacobs | Thank you. |
| 00:17:21.23 | Jeff Jacobs | I go through the Torah readings. We began again at Genesis. One of my Jewish friends was... saying, this is boring. Why do we always have to do the same old thing? I don't want to be a part of this. And I said, well, we're born into it, you know. And... This section. The Parsha for this week, the portion, is Lech Lecha, which is And the Lord said to Abram, go forth from your land and from your father's birthplace, and from your father's house. to the land that I will show you. |
| 00:18:04.99 | Jeff Jacobs | It goes on in this portion to talk. about Abraham's wife, who is Sarai, who becomes Sarah. And Hagar... who is Sarah's maid, helps her with her work and when they lose faith, Abraham and Sarah, that they're going to have a child, though they've been promised it by God. Hagar has the first child, Ishmael. And if you read the Koran, that is who the Arabs trace their... THEIR LIFE. Abraham has Isaac. The promise goes to the man who is brave enough to leave, to leave his family's house, to leave everything he's known, the language, and to go where he's directed to go. |
| 00:19:04.07 | Jeff Jacobs | The Jews, the Christians, the Muslims, and others, the Brahmins, you could say, come from Abraham, trace themselves to this man's brave act. We're now faced, all of us, the people who are the citizens and the people who have been elected to office and the people who work for the city. during a very, very important time. We are being called ourselves. to get out of our comfort zones, to leave what used to work, what was the status quo. and to do something different. Sometimes it takes a crisis for people to come together and to realize what's going on. There's something going on. And... Thank you for allowing a space for people to talk about it and to act like Abraham did. |
| 00:20:07.39 | Joan Cox | Thank you. Alden Bevington? |
| 00:20:18.61 | Alden Bevington | Hi, everyone. Alden Bevington. I live on the Anchorage. You all know me. I've just come from an Anchorage Association meeting, and I just wanted to give you a little update. There actually is an organization. It's an amazing process, but we have a nonprofit status. We are fiscally sponsored by MarinLink, which is a very competent organization, very connected with the county. And we are... primarily focusing on education and outreach to the community and helping people to meet basic maritime standards. There's a long list, but there's really a short list of key issues that are really creating problems on the anchorage that are impacting the city of Sausalito and residents. And you might, you know, we're largely in agreement about these issues. So we're We're doing what we can to start funneling some resources there that can't be funneled otherwise for various reasons. So I just wanted to give you all that update and let those that are here know that, and those that are watching, that the Richardson-Based Special Anchorage Association does exist. We are pretty level-headed and actually really understanding that there is an issue, and we really want to help fix this. So I'm really looking forward to whoever comes on to the council or maybe that we can move forward towards a good something. I don't know. Maybe it's a compromise. I'm not really sure that word is scary because everyone looks like they're giving a little bit, and some people just want to not give anything and just have their one way. But there is a lot of beauty out there, a lot of really competent mariners, and a pretty beautiful culture. I live in it. I lived under the graces of the city of Sausalito for three years, and I try to do what I can to give back to the community and encourage my neighbors to be good neighbors, too. So anchoredout.org, that's not encouraging people to anchor out, that anchoredout, for those that are,.org is a kind of an info portal that people can see what we've been doing. And anyways, I want to thank you all a lot and I know that the the general plan coming up and oh that was one thing last thing I won't even use all my time I do believe that in in the general plan it might be good to have in in the the conversations or the the working groups the M group I think they are to have something specifically focused on the anchorage. Because right now, everything seems to be bundled into waterfront. And I'm really happy to participate in that and add what we've been finding. So thank you all. Have a good meeting. |
| 00:23:06.43 | Joan Cox | Thank you very much. Okay, I've run out of cards. Is there anybody else who'd like to address the council on any item not on the agenda? Okay, seeing none, we'll move to item three, action minutes of the previous meeting. We have, I think, two sets of minutes, October 10th and October 17th. |
| 00:23:32.48 | Joan Cox | Any, um... Changes, any comments? If not, can we have a motion to approve the minutes? Both sets of minutes. |
| 00:23:44.97 | Unknown | . |
| 00:23:46.64 | Joan Cox | Second. All in favor? Aye. Aye. Any opposed? No. Okay, so next item is item four, the consent calendar. Matters listed under the consent calendar are considered routine, non-controversial, should require no discussion and are expected to have unanimous council support and may be enacted by the council in one motion in the form that we have. Is there any member of the public who would like to comment on the four items, any of the four items on our consent calendar this evening? |
| 00:23:49.12 | Unknown | I. |
| 00:24:25.59 | Joan Cox | Okay, seeing none, are we okay with one motion? Is there any comments? I'd like to... |
| 00:24:31.88 | Jill Hoffman | I'd like to make a comment on just one of the items. Please. Item 4D, we are accepting the Safe Pathways to School Bridgeway Ebtide project is complete. I want to remind us once again that we are still working with community members to get lighting in the tunnel at the north end of town. This is something that's been going on for over seven years. I reached out to supervisor Kate Sears last week. I haven't yet heard back, but I want us to keep in mind that that's also really important, even though it's not within our jurisdiction, something that affects our residents and our children and we should Stay on top of it, in my humble opinion. |
| 00:25:15.41 | Joan Cox | Thank you. Okay, can we have a motion on the consent calendar, please? Yes. I move we |
| 00:25:22.97 | Joe Burns | I'm going to approve items 4 a through D on the consent calendar. |
| 00:25:28.74 | Joan Cox | Thank you. |
| 00:25:29.97 | Jill Hoffman | Second. |
| 00:25:30.95 | Joan Cox | All in favor. Aye. |
| 00:25:32.05 | Unknown | Thank you. |
| 00:25:32.08 | Jill Hoffman | Bye. |
| 00:25:33.39 | Joan Cox | OK, that motion carries. Okay, on to our business items. The first business item, 6A, is Uh... discussion of congestion management and, uh, the Sausalito plus end of 2017 season report. Um, Also a review of a draft request for proposals of congestion management services. And we're going to kick off with our police chief, John Robacher. |
| 00:26:13.62 | Unknown | Thank you. |
| 00:26:29.18 | Unknown | Thank you. |
| 00:26:30.18 | Joan Cox | And Chief, before you begin, I'm going to take the liberty of taking my jacket off, because it's very hot. |
| 00:27:17.01 | Unknown | Don't know why this happens to me. I'm really not that much of a... |
| 00:27:20.32 | Jill Hoffman | It happens to all of our presenters. It just takes a minute to queue up. Thank you. |
| 00:27:26.49 | Unknown | So what do I need to do? |
| 00:27:27.67 | Jill Hoffman | It's on behind you, it'll come on in front of you, and just there you go. How about that? |
| 00:27:34.42 | Unknown | Oh, it's such a dubious start when it goes this way for me. Okay, so good evening, Mayor, Vice Mayor, and members of the City Council. We have a few things to discuss tonight and review. So we're going to talk about congestion management and Saucyutu Plus end of season report, but we're also going to talk about the draft RFP for congestion management services for next year. |
| 00:28:01.89 | Unknown | So we're gonna do end of season numbers first, and then some financial information from Sauciuto Plus and then the RFP. |
| 00:28:15.43 | Unknown | So our first set of numbers is just to compare the counts from last year to this year. And we had made previous presentations to council And so you know from the previous presentations that the season looked like it was going to be pretty slow. for bikes coming in. with good reason, the percentages there show that we were down as much as 32% in one of the months. But then in July and August, which are typically our really busy months, it picked back up. Not quite to the level of the previous year, but pretty close. So overall, at the end of the year, And we're only going through the end of September, by the way, because the end of the two weeks of October aren't calculated in here. Not that it would make a remarkable difference, but anyways, we're down about 12 and a half percent of bikes coming into town. |
| 00:29:09.11 | Joan Cox | Can you ask a follow-up question? This is an easy one. Let me go back. Nope. Station one counts. Are the Sassio Plus person up there at station one are doing the counts? Yes. |
| 00:29:11.88 | Unknown | Thank you. |
| 00:29:19.64 | Unknown | Yeah, so here's what I should say about that. I've admitted that. The Station 1 counts are very consistent. They're done by the Sauciuto Plus personnel at Station 1 right there, East Road in Alexander. They're done every day and they're done from 11 a.m. to 5 p.m. And so they've been doing it now for several years. And so I trust those numbers are very consistent. |
| 00:29:41.47 | Joan Cox | Do they count all bikes or just rental bikes? What they can identify as rental bikes? They count rental bikes. Okay. Thanks. |
| 00:29:44.38 | Unknown | I do a pleasure. |
| 00:29:49.32 | Unknown | Thank you for the reminder. So in this slide, We just simply took the number of bikes that were counted by Saucyutel Plus at Station One, versus how many tickets we sold at the machines. And then just tracked what looked like how many people, the percentage of people that decided to pay for parking. We never really know exactly what everybody else does. There's some people that, you know, ride on to Tiburon. Some people ride down to the valley and back. Some people just never pay for parking. they wander around and get in line and so that actually always seems to represent about 60% of the people we don't know. But this is for sure how many people that, and there could be You know, other explanations, some people might want to write back, but these are numbers that we're comfortable with. |
| 00:30:47.18 | Unknown | So starting with some of the good news about the bike parking revenue, this year we are operating under a completely different set of financial requirements based on information and guidance from council back in the beginning of the year. And so this is just simply a tally of how many permits we sold at the vending machines, at the kiosks, and how much money that represented. you'll see that it's not exactly $3 per number there. There's sometimes a transaction that goes through and counts as a ticket sold because it dispenses one And then, lo and behold, later that credit card is canceled. Not that they canceled it for our $3, but something happened in the transaction and it got lost. So it still counts up that way. That's why the numbers aren't. exactly even. So if you had your calculator out, you'll see those don't equal $3 per each and every time. But it's relatively insignificant overall. |
| 00:31:50.63 | Unknown | So the other is a tally of the expenditures per month. And this is where there was... A comparison starting in the beginning of money coming in and then money going back out, but tracking the difference, because you'll see in the next slide, it matters in terms of how the next disbursement was made where we were fronting to Osledo Plus money to pay their bills. And so those differences you'll see show up later in the next slide. So it's not a big surprise that the first month always seems to be a little tough to get some of those beginning expenses out of the way with insurance and such like that versus how many people paid to park. But then once they got rolling and got into the new drill of watching carefully about how many people were parking in the area and how many staff they needed to keep on site. And with that, then they were able to do better than break even but actually bring in a little bit more money than that. So, in this slide then shows those disbursements I was talking about, that's how much money we would front at the beginning of a month. And then what the adjustment was from the months where there was money left over, and then Again, at the end, the revenue collected is the same. The difference is how much money was made at the end of the season. So again, a big number compared to last two years where it was in the minus, and this year not at all. |
| 00:33:42.06 | Unknown | So I have a few more slides about numbers, but if you have any questions about those financials first before I move on. |
| 00:33:51.70 | Joan Cox | I think we might. Do you want to wait till the end or should we |
| 00:33:54.89 | Unknown | Thank you. either way. |
| 00:33:55.93 | Joan Cox | if you want. |
| 00:33:56.25 | Jill Hoffman | Either way is fine with me. |
| 00:33:57.69 | Joan Cox | Okay. Joanna? |
| 00:34:00.22 | Jill Hoffman | Well, so one logistical question is, the number of permits sold was compared to the number of rental bikes. But we don't know that No. that no residents bought, some of them could have been bought by people nearby even though people aren't required to not everybody knows that necessarily |
| 00:34:23.49 | Unknown | And you're right, there probably could have been somebody who paid, but I believe that they try and screen that in the, in the, at the entrance to the parking. I'm pretty confident that those are pretty small numbers, that somebody might have paid when they didn't need to because they're, maybe didn't think to say they're a Marin County resident, I don't know if it would have been sort of a difficult spot if they were a Marin County resident, but they were on a rental bike where it looked like one. And so maybe that would have caused some confusion. But hopefully those again were pretty small numbers |
| 00:34:55.06 | Jill Hoffman | And then I saw the numbers that you projected of rental bikes. In other, somewhere else in the staff report that you provided us, you indicated that there are almost an equal number of local bikes that |
| 00:35:11.03 | Unknown | through town yes in in a previous year a study that was done by prezzi and associates for the south gateway project you know they installed cameras and then to count all all transportation coming into town and then based on that then there was information taken out about bicycles and a lot of people commute and use the bike for transportation like that. And there's quite a big number actually, pretty astonishing. |
| 00:35:43.49 | Jill Hoffman | Right. Thank you. |
| 00:35:46.55 | Joan Cox | At some point, it doesn't need to be now. I'd like us to have a discussion understanding is to. how this year this enterprise managed to make $56,000 and in the past lost $2,000. |
| 00:36:06.44 | Jill Hoffman | 30,000. |
| 00:36:07.02 | Joan Cox | 30,000 or whatever it was. With less volume, that obviously means less staff, presumably. But was it just less staffing of Sol Soledo Plus? It would be. |
| 00:36:19.22 | Unknown | The big number in running any enterprise, I believe, is staff, is personnel. And so that's the, that required a lot of day-to-day management by South South Dakota Plus management personnel to make sure they had the appropriate amount of people on any given day. Probably not an exact science, but I think they called it really well. And we... |
| 00:36:22.83 | Joan Cox | . |
| 00:36:39.18 | Unknown | felt that they did a great job. |
| 00:36:41.66 | Jill Hoffman | I mean, did they benefit from the experience, perhaps? became more efficient in the way they managed or |
| 00:36:48.46 | Unknown | Yeah, I don't know that I could answer that. My guess would be is that there's already a couple years under their belt doing this. And there's also something to be said for, that comfort of having a few extra people because you don't know all the time and then if it turned out to be extraordinarily busy, you're not gonna be able to rustle up people on short notice to come and help. So there's a little bit of a apprehension factor of being too minimally staffed So finding that sweet spot was a challenge that they clearly embraced that and did well with. |
| 00:37:20.46 | Joan Cox | IMPORTANT. |
| 00:37:20.78 | Jill Hoffman | I'm not sure. |
| 00:37:26.30 | Joan Cox | with regard to the number down there at the bottom, I WANT TO TAKE A LOOK AT THE That's a police. |
| 00:37:31.90 | Unknown | that's a place of this one or another slide. |
| 00:37:34.14 | Joan Cox | Oh no, this slide, down there at the bottom. Just the police, and that's PEO, is police officer. |
| 00:37:38.82 | Unknown | No, parking enforcement officer. |
| 00:37:39.24 | Joan Cox | Thank you. I'm not sure. Nice. Okay, sorry. He issued or she issued 907 parking. That's car parking or bike parking? |
| 00:37:50.04 | Unknown | Yes, car parking. |
| 00:37:51.14 | Joan Cox | Car parking, okay. So the top graph is talking about bikes. It looks like- Yeah, the top is the amount |
| 00:37:53.90 | Unknown | Yeah, the top is the amount of bicycles that were impounded by that parking enforcement officer and with a little bit of assistance from the other parking officers, but Parking Officer Lamonto did the lion's share of that duty And so you can see they impounded 352 bikes and then And again, the number doesn't always come out at $25 per, because again, we gave the parking officer some discretion to release a family group with not having to pay for each and every bike. And... and we feel comfortable with that. So that's the amount of revenue collected by the illegal bike parking, and we track that. It's just paid out of the kiosk. just like all the other revenue. So that's all good numbers that are counted by transaction. |
| 00:38:59.90 | Joe Burns | Is there any idea of that 352 how many were rental bikes or versus resident bikes or commuter bikes? |
| 00:39:08.95 | Unknown | Well, you know, I didn't get any complaints this year, so maybe that means there wasn't any residents. Because last year we snagged a few and we heard about it. And so this year we tried to do a little better job and do more outreach. We tried to do a lot of other things this year that were different than last year. We asked for feedback every year and sometimes we get it whether we ask or not. But some of the really useful feedback we got was about signage. And signage, I think, is a little bit tricky in that Too little is not enough and too much becomes unsightly. And so the balance of the right type of signage in the appropriate place should make a lot of difference. And so we were confident that these were rental bikes. And last year, even though we did get a handful of complaints, we refunded the impound fee to those people once we knew they were residents. especially those that were trying to be in compliance, they didn't understand. After all, at the end of the day, it's not about the $25. It's about changing the behavior of people parking where they're not supposed to. And then, like I said, with a parking officer, when he is walking and doing his beat, when he sees other parking violations, that keeps him gainfully employed. And so he wrote quite a few parking citations as well. |
| 00:40:37.79 | Unknown | So the South Sea to Bike Return Program was a new feature this year, and again, authorized by the city to operate the business, We, and I just say we, there's lots of people including council members who voiced the thought that know isn't there other ways that we could somehow reduce the congestion and reduce the amount of people standing in line to get on the boat and go back to san francisco and so finally we were able and other people had come up with the idea also and none of them actually vetted out or were workable but john and lisa scapazi came up with this uh plan and um It's complicated, and I think they did a really good job And they showed that this is a key component of congestion management, so much so that you'll see it later mentioned in the RFP, that we think it needs to stick around. because that's a lot of bikes that didn't have to go back on a boat. And so it also not just does that for the queuing, but people were able to... divest themselves of that bicycle as soon as they found out about that service and wanted to and then they could you know, enjoy the rest of Saucido, not having to be in the company of their bike. So there's a lot of pluses to having the bike return. So we're very happy that they were willing to put the effort into making that happen. |
| 00:42:12.09 | Unknown | So every year, and frankly every month, we get a report from the Golden Gate Bridge Ferry Division and They count just about everything. They count every trip, southbound, back to the city by day of the week and by which particular Um, run and then they send us a tally. We've taken all that data and put it into one slide. This is the one I had to change the correction. I'd make the correction on the total for 2013. So it actually follows what we see as the amount of bikes that came into town. And they pick up a lot of bikes. And it's just a big number. And so we're happy to have them as part of our congestion management partners. As you can see, Numbers are actually the sign of how much effort has been put into collecting bikes. So my next slides are going to be about the RFP. So before we jump into that topic, maybe this is another time to take any questions related to the numbers from. either the accounts or the finances, |
| 00:43:37.48 | Joan Cox | Is there any particular questions on these numbers? I have one. |
| 00:43:42.66 | Jill Hoffman | I have one. |
| 00:43:43.35 | Joan Cox | Yeah, please. |
| 00:43:44.65 | Jill Hoffman | So in the RFP, we talk about the price of Tracy Way. When you showed us that we were $56,000 in the black, does that account for, I just am being clear for the public, that does not include a reimbursement to the city for the loss of the parking spots on Tracy Way? That's correct. It does not. And that's roughly 30,000, 29,000 or something, 30,000. |
| 00:44:14.33 | Unknown | Well, then. |
| 00:44:14.38 | Jill Hoffman | If I'm remembering from the RFP. |
| 00:44:16.02 | Unknown | Yeah, the number is actually larger for the 11 spaces and the amount of money each space can make per day. |
| 00:44:16.11 | Jill Hoffman | Bye. |
| 00:44:23.41 | Unknown | times, however many days we set the season with I think 198 or something like that. Thank you. |
| 00:44:30.45 | Joan Cox | I think. |
| 00:44:30.79 | Unknown | Yes. |
| 00:44:31.02 | Joan Cox | more than 30. |
| 00:44:31.97 | Unknown | Thank you. |
| 00:44:32.15 | Joan Cox | you |
| 00:44:32.27 | Jill Hoffman | Okay. I remember reading it, the number has escaped me. |
| 00:44:41.55 | Jill Hoffman | Okay, but we know that this 56, so the city |
| 00:44:43.14 | Mary Wagner | But we know that this fits |
| 00:44:47.11 | Jill Hoffman | I guess my next question is, even with the 56 to the good, the question is, is the city still incurring and a financial impact aside obviously from the services that the city provides. |
| 00:45:03.54 | Unknown | Well the city of course in addition to any of the services of those of us in the police department or any other city staff, public works for the |
| 00:45:03.57 | Jill Hoffman | Well, |
| 00:45:12.97 | Unknown | and the other maintenance service they do during the season. There's other... The other, probably the largest cost that the city picks up is through the ticketing. You know, the South Sea to Plus does not touch any money. They don't handle any money at all. It's all done through the kiosks. And we pay transaction fees for that. So we pay money to have those kiosks installed at the beginning of the year and then to be picked up and taken away at the end of the year plus. I'm not sure. you know, whatever transaction fees are, those are probably in the neighborhood of about $14,000 a year, all told. |
| 00:45:49.19 | Joe Burns | And those aren't included in our expenditures? |
| 00:45:51.35 | Unknown | Well see these expenses that I showed on the other slide, these are the Saucedo Plus expenses. Right, right, right. And so those are direct costs that Saucedo Plus incurs. Saucedo Plus does not handle the money that's done directly by the city. |
| 00:45:56.17 | Joe Burns | So those are direct |
| 00:46:04.44 | Unknown | If you were taking Vice Mayor Cox's, you know, slant on that, then that's another cost. The city is all in for, as we say. |
| 00:46:13.98 | Jill Hoffman | part of having this work. So I found your number. It's actually 89,100. Yes. And so if you count that in the equation, we continue to operate in the red in terms of the impact to us the bicycles, of managing the bicycles. |
| 00:46:30.92 | Joe Burns | If we're going to do that, which is fine, I think we really need to look at how realistic that number is if we count it as a rate when the parking spot next to it underneath the tree on the other side of the sidewalk is wide open. So I went through there every day this summer. And there was plenty of parking in lot A most days. Or lot one. |
| 00:46:51.88 | Unknown | in lot one. |
| 00:46:53.72 | Joe Burns | There was a lot of parking in there or coming available quickly, so we weren't... It just changed where parking was happening. And other than big days, on many big days, it was full. But if you're going straight off a number of, you know, potential every day. MANY, MANY DAYS THERE WAS SPOTS RIGHT, BECAUSE THOSE ARE LAST TO FILL UP SOMETIMES ON THAT SIDE OF THE LOSS. |
| 00:47:14.56 | Jill Hoffman | Are those the weekends or the, because when I try to go shopping on the weekends. |
| 00:47:16.85 | Joe Burns | Well, there's more weekdays than there is weekends. So I'd say, yeah, weekends could be |
| 00:47:20.58 | Jill Hoffman | Weekends are problematic. |
| 00:47:22.44 | Joe Burns | for weekends for a couple hours, no doubt. But that's not all day long, you know, because this number is really large, and it's not the real number. And we if we're going to continue to talk about cost of the city I think we need to talk about the savings the police department has gone through. And personnel cost in and I would like if we have that number to apply that what sauce little plus is picking up by having AND I THINK THAT'S WHAT I |
| 00:47:47.03 | Jill Hoffman | All I'm trying to do is find out. based on our data, what is the actual |
| 00:47:53.59 | Joe Burns | And I want to do that too, but I just want to have more information in that equation. |
| 00:47:53.86 | Jill Hoffman | I WANT TO DO THAT TOO. Yeah. |
| 00:47:57.45 | Joan Cox | I think, Chief, if you'll forgive me, I think the answer is some percentage of 89,000. |
| 00:48:02.97 | Jill Hoffman | Yes. |
| 00:48:03.24 | Joan Cox | Which we don't have the data to... |
| 00:48:05.57 | Jill Hoffman | And I agree with Council Member Burns. I think we should look to see what efficiencies have the police force been enabled through the work of Sausalito Plus? Because I think we have to look, I think it does have to be a holistic conversation about what the true cost is. So those are the questions, we may not be able to answer them yet, but those are the questions we should continue to ask ourselves in my humble opinion. |
| 00:48:34.87 | Joan Cox | Any other questions of the chief? Sorry. |
| 00:48:35.10 | Unknown | THE END OF THE END OF THE |
| 00:48:35.14 | Jill Hoffman | questions. |
| 00:48:35.69 | Unknown | So, before. Before I move on to the RFP, I would also like to add, though, that there's a lot of groups, and you hear me say this each time, make all this happen, whether it's the good news days or the bad news days. I've already mentioned that our partners in public works help us with the setup and take down and also the maintenance of that area. and the Chamber of Commerce acted as the you know, collection of funds from the bicycle rental companies to pay for the queuing workers, even though this is not about the queuing workers, but it's all part of the congestion management. The Blue and Gold Ferry is also involved, as is the Golden Gate Ferry Division. And so, and then of course, John and Lisa Escapazi put out that effort to make this happen this year. And even though we sometimes, look at them with a little bit more challenges. Even the taxi drivers help us at some level. And we have maybe some additional work to do there. But remember, a long time ago, we asked them to put those bike racks on their taxis. And they were initially reluctant. And now they're gone the other way, and they're enthusiastic. And so we had to move them to a different part of the block. But I'd still rather have them than not, because they do take people away and help them get back to wherever their destination is. So they're part of our same partners in congestion management. So the, Draft RFP I'm As you see in your package, it's in... you know, an 18-page, more of a financial document. I'm happy that Melanie's here to bail me out. If you ask something, more complicated than I could possibly answer. But we were, and Lieutenant Frost did the lion's share of riding this, but we were looking at trying to do three things for your consideration. And whether we were looking for responders to consider any one of the three, or all of the three, or a combination of the three, and provide proposals about doing that service. And so the entire, really, the little bit of background on the first pages, all the rest of the pages are actually just format. And so if you have questions about those, I'm gonna go like this, look backwards for Melanie to help answer. But we wanted to provide you with at least two options about how those could run. But before we go into the next slide, I didn't put it in, and I'm wishing I had now at this point, but nowhere in here were we suggesting that the price per parking go up. And so as we were sort of thinking that would stay the same at $3, I didn't put it in either way. And so, Again, that's something for you to discuss, but we're not recommending that that change. I just didn't specifically say that. |
| 00:51:50.09 | Unknown | Moving on, so we're looking at the parking for the bikes as one of two ways that this could operate One is where the income risk is on the vendor, and the other is where the income risk is on the city. Currently, we are really at option B, this year, except for we instituted, we being you, the council, instituted new rules of engagement for us this year, which resulted in certainly net gain in revenue, irrespective of the other outside costs. But another option is to just give this to another responder and say, here's what we the city want and the income risk is yours. So that's really just the summary of that. And much the same with bike return. And It's either going to be the risk on the city or the risk on the vendor. This year, John and Lisa Schapazi took the risk of operating the program for the bike return and I'm sure learned a lot. So without any more detail, that's where I hope to leave it for you to ask questions of me or anyone else. |
| 00:53:19.45 | Jill Hoffman | Okay, so I wrote throughout this in the bicycle return area. not all of the major bicycle vendors participate in the bicycle vendor program. Is there a plan for negotiating It's not in here, and I don't know if this is something you are thinking the vendor would undertake or thinking the city would undertake, but is there a plan to negotiate More. better. different participation by the bicycle companies themselves in the bicycle return program. And in the ferry queuing program. And if so, I think it will be important for us to provide those parameters to in the RFP. |
| 00:54:17.48 | Unknown | So this year was a significant learning curve about just your first question, Vice Mayor Cox, about who's going to participate, and how did that actually work out for the bike rental companies? And think what you want of any of them. They're still a business. And when the initial venture the first day was what we would call too successful and became a hardship for the bicycle rental vendor, John and Lisa did not take that as a sign of quitting. They went after other bicycle rental vendors, those that the return program and their rental program could find some middle ground. So maybe at the end of that, and again, probably too much, but they were happy to share some. You know, they offered a service, but they also were looking for the rental companies to maybe meet them. you know, maybe halfway or somewhere on either side of that, so that the... vendors could get their bikes back, but where and when that took place, could be something that worked out for both. And so I have to give them a lot of credit for really sticking to that to make that work. And so I think that any respondent or proposer is gonna have to think about that same thing. And I don't know that there's anything that we can do to make that happen other than um, Well, maybe nothing at all. |
| 00:55:49.62 | Jill Hoffman | My next question is I noticed throughout, did you want to follow on? No, go ahead. Okay. I noticed throughout the RFP we talked about invoicing, but I think |
| 00:55:52.72 | Unknown | No, cool. |
| 00:55:58.93 | Jill Hoffman | The invoicing will really depend on the city council's answer to your question of whether the city wants to exercise the option for income risk to be on the vendor or income risk to be on the city. |
| 00:56:13.04 | Unknown | Yes, that's correct. |
| 00:56:13.55 | Jill Hoffman | That's correct. And so is it your understanding that if the city decides to put the income risk on the vendor, then there wouldn't be invoices, there would be reporting? Or do you still see? |
| 00:56:23.28 | Unknown | Thank you. |
| 00:56:23.32 | Mary Wagner | Thank you. |
| 00:56:26.69 | Jill Hoffman | the management of the dollars flowing through the city in some manner |
| 00:56:33.16 | Unknown | I THINK THIS IS THE TIME I'M LOOKING BACK. I'M THINKING WHERE'S MY BEST FRIEND MELANIE? . |
| 00:56:41.41 | Joan Cox | You knew eventually you were going to have to come up here, by the way. |
| 00:56:44.33 | Charles Melton | Peace. The way we originally crafted it was to kind of mimic the existing scenario. When we talked further about the options of broadening this to income risk being on the vendor as opposed to on the city, it allows us to go with the reporting versus invoicing. If the council directs us to go with the first scenario, which is turnkey, then we will craft the RFP to say, reporting requirements. And that level of detail really is kind of part of this discussion as to how much. Certainly from a financial management We And from a risk management, we try to balance how much detail we get with how much we really want to know. Because there is a level of ownership and things like that where we don't want to take on even inadvertently or imply that we are actually managing the program if, in fact, we're not. So that would become, we basically would interject the difference between reporting and invoicing. |
| 00:57:43.24 | Jill Hoffman | And so if we were to go with the risk on the vendor, then would we plan to beef up the RFP with the list of anticipated expenses that the vendor would have to cover through their program. |
| 00:57:57.28 | Charles Melton | Yes, what we would be asking them is to spell out explicitly every element of their services and their practice. We don't want to tell them how to do the business except within the governing parameters. Toward that end, we did try to include in there, and we'll certainly beef up the language that said part of the proposal would be to prove that they've already started making contact. with the bike rental companies and that as part of the contract, they would have to be able to show that they have existing contracts. |
| 00:58:25.80 | Jill Hoffman | In the chief's presentation, he said he saw that the ambassador and the bicycle return services would be the services that would have the option of the vendor bearing the risk or the city bearing the risk. What about bicycle parking? |
| 00:58:44.34 | Charles Melton | In my mind, it's actually bicycle return and bicycle parking because those are use of city property to generate income. So those could be basically lease franchise arrangements. The ambassador is truly a guide service. So those would be more of the city is paying for a specific service. Could roll that in. That's why we give them the option of participating in any combination of the three. |
| 00:58:48.00 | Jill Hoffman | Oh. |
| 00:58:48.31 | Mary Wagner | . |
| 00:58:49.64 | Jill Hoffman | Okay. |
| 00:58:50.06 | Mary Wagner | THE FAMILY. |
| 00:59:07.95 | Charles Melton | and then obviously they can itemize what the cost of that particular element would be. |
| 00:59:14.53 | Jill Hoffman | in speaking with people who have been involved in this, is it your belief that either of these services, parking or return, could be standalone services and still be profitable, or is it your understanding as it is mine, that it would need to be one vendor probably doing both in order for both to be to not sustain a loss. Or have you looked at those numbers? |
| 00:59:44.69 | Charles Melton | I have, in a general context, I think that it is possible to construct them as standalone individual businesses. They would not be high profit. Okay. for a company to come into this with a true profit eye, they would probably want to bid for the whole thing. |
| 01:00:02.27 | Jill Hoffman | And finally, So Sausalito Plus is a nonprofit. Do you envision this possibly being feasible for a for-profit organization? Yes. Certainly. |
| 01:00:15.89 | Charles Melton | In my mind, it is very similar to how I have worked with parking management firms in the past with car parking. It's obviously a little more hands on and direct and a higher volume at a lower price point. but it is actually a very similar format. |
| 01:00:34.06 | Jill Hoffman | THANK YOU. |
| 01:00:36.24 | Unknown | Yeah. |
| 01:00:38.28 | Joe Burns | I didn't notice and I might have missed it. Is there a time frame that we're looking at with this RFP other than the months of service obviously, but are we looking at a one year contract and we go back each year to re RE-REQUEST? |
| 01:00:50.89 | Charles Melton | We wanted to start with the one year and then allow for extensions. |
| 01:00:54.60 | Joe Burns | So if we did ask a company to take on risk and provide a substantial amount of outcome, we'd be limiting them if we're only giving them a one year contract. |
| 01:01:03.41 | Charles Melton | I think the intent would be to do a one year with two or three one year extensions. |
| 01:01:07.91 | Joe Burns | Okay. |
| 01:01:08.71 | Charles Melton | Obviously, we want them to be successful, but we also want the option to evaluate and make sure that it's successful for us as well. |
| 01:01:16.45 | Joe Burns | And then on the, and this is just a really quick, just kind of curious on the staffing level, we have on the three day shifts a week start staffing plan for two people. Is that one person, because we need somebody counting the entire time, is that then just one person at the bike parking? |
| 01:01:38.91 | Unknown | No, the bike parking numbers are different than the Ambassador. |
| 01:01:44.33 | Joe Burns | OK, this is under bike ambassador. OK, so that's only for the ambassadors. And then staffing has. So, We currently have two working 11 to 5, seven days a week, then we go three days a week, so there'd be a change in the staffing at the ambassador program. But we'd still keep somebody in the exact same spot 11 to 5 every day. Yes. Those seven months at the Hill. |
| 01:02:11.23 | Unknown | unless somebody obviously proposes different, but that's our initial goal. And just to be clear, we are, um, working at this for the first time, but really heavily reliant, frankly, on the good work of South Dakota Plus and their willingness to share their work for the last couple of years with us so that we have some idea about how that runs. Same thing with the bike return program. And so, Not really wanting to mess with things that were successful. That's a similar plan as to how it works now. |
| 01:02:48.78 | Joan Cox | if I may. I think this is a sort of great start to start to pull a draft RFP together, but I think we're getting a bit ahead of ourselves here. Um, I think we need to step back, and I'm going to frame this as a question, obviously. uh, Did we, have we thought through Because this is modeled on what exists on what we've been doing for the last year and two. OK, have we sort of stood back a little bit and said, what is the optimal overall congestion management plan that also includes queuing outside of the district's queuing area that we are going to overall manage congestion and the RFP be for that overall plan? And It looks like we haven't had that discussion, or at least we haven't. it's not been translated into an RFP. Could you comment on that? Thank you. |
| 01:03:58.87 | Unknown | So are you asking how cueing fits into this? |
| 01:04:01.42 | Joan Cox | Yeah, I mean, what I'm asking is... We've constructed an RFP, and in terms of adding all the bells and whistles that are needed for an RFP, I mean, you've done a great job. I think the lieutenant, I think, drafted this, so thank you. My question is, the scope is the scope of what Sausalito Plus and the Sausalito Bike Return, if we put those together, that's the scope of this RFP as I understand it. |
| 01:04:34.95 | Unknown | Yes. |
| 01:04:36.30 | Joan Cox | Well, I'm asking the question, is that the right scope? |
| 01:04:41.64 | Unknown | So let me see if I could just answer part of that, maybe just share some information related. So as this is going on, our efforts at working with the district for queuing are also ongoing. You know, there's, you know very well about now the ferry landing project is approved and In a couple of years, there's going to be a distinct line for queuing. that I think in 2020. that the Cueing can't come past. But we have some time now between now and then to make that happen earlier. And so that's what we are working with the Ferry District on at this point. I've already started my regular meetings with Jim Swindler from the Ferry Division about just that topic because it's an important piece of overall congestion management. All this work is for nothing if people are still in line down to the entrance of parking lot one or further. And so that's not what we want. So we're already looking at some things with them It's a little early now to get into the detail of those, but if you're asking, are we thinking about that as well, the answer is yes. It's just not something that's gonna be put into the RFP, because the, Ferry District is stand alone on queuing. |
| 01:06:10.09 | Joan Cox | Yeah, I understand, but maybe my question, sorry, I should be a bit more precise. Sorry, I'm formulating this question real time. Let's fast forward to 2020 and say we've got a queuing area that the bridge district by under a condition of approval, we're saying, They're in charge of that. Peace. But we know that congestion management in Kewin needs to be dealt with outside of that area. between we need to be dealing with. And so are we asking the question, how are we going to do that? Because... I mean, there isn't necessarily the British District is responsible for that. I mean, how are we going to do it? And is it going to be part of what we're going to ask a vendor to manage? |
| 01:07:08.82 | Jill Hoffman | So as a follow-on? |
| 01:07:09.82 | Joan Cox | Yeah. |
| 01:07:10.24 | Jill Hoffman | Could we ask proposers to suggest as part of their proposal, their own overall management approach for how they would coordinate all aspects of congestion management? |
| 01:07:25.20 | Unknown | Well, I suppose but up to the limit of what the district is responsible for. |
| 01:07:29.49 | Jill Hoffman | up to the limit but I'm saying coordinate in other words coordinate with the district coordinate with bicycle companies In other words, the people who are proposing, you're already asking them to have experience with traffic or parking plans elsewhere. And the people who have been working down there already are probably very well equipped to, you know, propose some overall management plan. So could we, in our RFP, include a section for them to lay out, you know, what. What do they see? When I do proposals for other public agencies, we always ask them for what are your additional suggestions. And then we sometimes steal suggestions from people that aren't hired, but. It's a great vehicle to get fresh eyes on something we've been struggling with. |
| 01:08:25.80 | Adam Politzer | Chief, if I can step in here. I think the short answer to Vice Mayor Cox's comment and question is yes, that's part of the process. That's the benefit of RFPs, is you get all these and you see items that are proposed that you think would work. And then you try to incorporate that downstream. To the mayor's question, I think there are different pieces of this Thank you. downstream to the mayor's question i think it's um there are there are different pieces of this that at this point are probably best keep kept in it their own lanes which we heard from the council that they want us to move forward with the bike parking program as as it's now demonstrated demonstrated to be successful at Tracy Way. We have confidence that the bike return program, based on its initial year, still has value and merit, but it's dependent on the bike companies participating in their program for them to be, in my opinion, profitable. We just recently made it crystal clear that the Bridge District and the Ferry Division is responsible to manage the queue, and between now and a date not determined but in the very near future, come back with how we're going to manage next year's season outside of the condition that goes into play in the year 2020. So that's what the Chief is working on now. I think if it's not already in the RFP, it's something that we should add based on the feedback that you both are providing, both the mayor and vice mayor are providing, which is the requirement that they are coordinating with the party. So if we have three different parties people that come forward that we award the contract to one for the ambassador service one for bike parking and one for bike return we still need them to work with the rental companies and with the bridge district. And I think that will come together downstream. If the council said, let's take a step back and we've had these discussions, which is should we be using Tracy Way, for bike parking, should we not allow a bike return program to happen in downtown South Salido? Well, then I think we'd be looking for requests of interest, requests for proposals from companies to tell us what is possible and then look to see what the universe has to tell us on how we can do congestion management. But understanding that I think we're past that, at least for now, because we've had a successful year, A very successful year with Sausalio Plus. I think a successful year, even though not financially, for the bike return program, but a successful program where we returned over 5,000 bikes this past summer, which was a good model for us to hopefully duplicate, not just in Sausalito, but on some of the other properties south of Sausalito to give customers a choice to return their bikes sooner. So I think those discussions will continue, but we need to get direction on the RFP, get the RFP out. Once we select a vendor, then have discussions about how we coordinate with all those groups, sit those folks down, because the mayor's right. There's going to be a queuing issue to return your bike, especially when you look at 70,000 bikes, I think is what was parked. And just for clarification, there are group rates. The Sassililso plus also operate it with some discretion if 20 bikes came in they didn't charge them all three bucks they gave them a group a group rate and brought them in sometimes with with families they gave them a discount as well so you know we know that 70 000 people paid 70 000 customers paid to park their bikes but marin county County residents, they were allowed to park there for free, so they wouldn't have gotten swept up in that 70,000 number. So we're going to know that there's a queuing problem potentially for the people that are returning their bike, depending on who gets, who puts in a proposal and who's awarded the contract. And then we also know with the bike return program, if in fact they have the success that they had on the first day, where over 180 bikes roughly came, that's going to be a queuing problem. And then the ferry dealing with people with or without reservations. So I agree with the mayor at some point that needs to come together and we need to continue that discussion actively now with our partners with Sassu Hill Plus, Sassu Hill Bike Retour Program, and the Ferry District at a minimum and then include the others. |
| 01:13:16.32 | Joan Cox | If I may follow up. agree with all of that. But... We've, you know, for the last five years that I've been on the council, we've been... IN GENERAL, prescriptively trying things, see what works, see what didn't work. Something that occurred a few years ago that I thought really worked, for example, was a boarding system, sort of semi-reservation system. But a boarding system so that you, from Tracy Way, if you had your pipe parked, you knew how to board. Why wouldn't we consider that? I mean, we don't have to wait until 2020 to do that. For example, I'm just throwing that out as an example. I believe that this City Council might be very interested in discussing I WANT TO TAKE A LOOK AT THE how you regulate queuing on our sidewalks outside of the queuing area. to the point of possibly even banning it. um, I mean, if the agenda setting committee and future agenda items were about to ask to the city staff to prepare an ordinance to ban queuing on our city sidewalks. That's going to dramatically affect the services needed under this RFP, for example. So those are the things I'm thinking of. that don't have to wait until we got a new ferry terminal. |
| 01:14:52.76 | Unknown | So if I could add to that, Mayor, is that that's the type of discussion I'm having now with Jim Swindler and the ferry division about there's no reason to wait until 2020 to confine to the Curie area. We've seen enough over the last several years now that People get in line because they don't know what else to do or they're worried about catching a boat. If the reservations, you have seen so many different ones, Thank you. but a reservation or a boarding system does have a lot of merit to it. We've seen that happen. And anything to keep people from getting in line needlessly All they really need to do is get in line to get on the boat, and then there should be no line until the next boat. And so people really, at some level, don't get in line until it's your turn and you have a reservation. So that's, it seems simple and that's our discussion point now, is what we're starting with, because Like I said a few minutes ago, there's no reason to wait till 2020 to say, okay, today now it's a whole new ballgame. We should start that. now and do the best we can with it right now. AND SO THAT and between Blue and Gold and Golden Gate Ferry, they're very cooperative on that, and we've had a lot of discussion on it, and we'll have more next week, because we don't want to wait and have this discussion in February, we want to have that discussion now. and some demonstration about how that would work. I mean, in some really strict sense, there's no reason to even allow anybody to get in line or get on the boat unless they have reservation. I mean, that would be the last hardcore piece of that. Don't, don't, uh, You know, leave your bike parked. Go walk around, do something else, but don't take your bike out and get in line unless you have a reservation, get on the boat. And then one that's... you know, at the landing at the ferry dock, getting ready to board and depart. |
| 01:16:40.36 | Adam Politzer | Mr. Mayor, if I can just add two comments. One is that we absolutely want to hear direction from the council tonight. And if there's things that you want us to go back and explore and continue those discussions, we are happy to do so. It's my opinion, though, that we need to move forward on who's going to operate bike parking in the bike return program, if that's one body, two bodies, or and the ambassadors as well because you know we absolutely have confidence in the folks that are running those programs now and you know we hope that they each put in a proposal to at a minimum run those same programs again we don't know what what folks from the outside world will if there'll be new interests in there so we'd like to get that information out and then you move move forward with those discussions with with the vendors I think it's important not to lose what the Chief stated at the beginning of this presentation. which is a big factor in this, which is the dollars. Are we going to allow them to charge whatever they would like north of $5 to $10 to help generate their own profit? And the reason why that's important to the chief and I is that what we don't want to have is people come down there and make a decision not to park their bike because it's $5 or ten dollars or or whatever the price is and then create a new congestion management issue for us on people deciding not to pay to park their bike and then riding all over town or tying their bikes up illegally and then getting in you know impact and you're creating more of a need to impound bikes rather than have people park fairly so we we do want to know if you want to create a range if you want to cap it or if you want to let the market determine that and and have that come back as as the process the during the during the review process. |
| 01:18:43.65 | Joan Cox | I'm not sure. I think one thing we want to think about too is that there's nothing that would stop a vendor who's offering responding to the RFP from reaching out to the bridge district and reaching out to the bicycle return companies and coming to us with a package that's already together. I think that would be very attractive to us as a city council for somebody that came back and said, I have already reached out to the British District and they have decided to let me run their queue. And we will have effective management of the queue this year from one vendor. And there's nothing that would stop them from doing that, I would think. My next question is with regard to It'll be very interesting when we see people respond to the RFP. AND WHAT THAT LOOKS LIKE WITH REGARD TO A COMPANY THAT'S A FOR-PROFIT BUSINESS AND A NON-PROFIT BUSINESS. SO I WOULD GUESS THE FOR-PROFIT BUSINESSES ARE GOING TO WANT TO RAISE THE BIKE FEE TO COVER THEIR OWN AND, YOU KNOW, AND ACTUALLY HAVE A PROFIT AS OPPOSED TO THE LEVEL OF SERVICE THAT YOU HAVE ENGINEERED FOR A NON-PROFIT. SO I THINK THAT WILL BE ANOTHER INTERESTING THING TO SEE. MY NEXT QUESTION IS, HOW IS THE RFP PRO... It's coming. Oh, I had a question. Isn't that right? |
| 01:20:03.28 | Unknown | Bye. |
| 01:20:03.30 | Unknown | . |
| 01:20:03.94 | Unknown | I'm not sure. |
| 01:20:04.11 | Unknown | Thank you. |
| 01:20:04.14 | Unknown | Thank you. |
| 01:20:04.61 | Unknown | I can't. |
| 01:20:04.97 | Joan Cox | Thank you. The next is, how is the RFP process going to work? So we're going to issue the RFP. Who's going to vet those? And will they then be brought back to the city council for award? Or is some other sort of? body going toward them. |
| 01:20:24.51 | Charles Melton | The staff will review the proposals and obviously establish pros and cons. I believe it would go back to the finance committee per the discussions prior to my arrival that they could review that. And then a recommendation come to the council. No contract can be awarded without the council approval. |
| 01:20:44.68 | Joan Cox | I'm sorry, did you say contract award without or with contact? It has to come to council. Oh, yeah, okay, gotcha. Okay, great. |
| 01:20:53.11 | Jill Hoffman | You gave us two options, city at risk or vendor at risk. If the city council chose to proceed with the city at risk, what would be the budget enunciated in the RFP and how would it be funded? |
| 01:21:08.06 | Charles Melton | We would ask the vendors to propose their budget, and then the interesting part is if the city is at risk, we are looking for the lowest cost proposal. If the vendor is at risk, we are looking for the highest payment back to the city. So we are asking them to itemize, because part of what this process will also generate from us and why we would also be reaching out to parking management firms is to solicit their expertise and to see what their read on our situation is. So we would be looking for them to tell us And then a budget has to come to the council as part of the overall city budget as well. |
| 01:21:46.12 | Jill Hoffman | would we make it clear that the budget could not, as we did to Sausalito Plus last year, would we make it clear that |
| 01:21:51.50 | Charles Melton | Thank you. |
| 01:21:53.80 | Jill Hoffman | under no circumstances could they be Could there be a net loss to the city? |
| 01:22:03.90 | Charles Melton | What we would, because in that situation the income risk is on the city, if the revenues are insufficient and we've signed a contract to pay for a specific service, we're obligated to pay for that service. So that's why the risk factor is how we couch this. It's because in the situation we're in now, if our revenues were to drop drastically, we are still obligated to make that payment. |
| 01:22:18.55 | Jill Hoffman | Yes. |
| 01:22:26.57 | Charles Melton | to our vendor who's providing the service, just like we do for any other activity. So we would have to build in what stop gaps we can, which is what we did with this contract that allowed for monthly review, monthly peer back. Obviously with a non-profit, that's a very specific activity to avoid profit. With a for-profit, they're going to be, it's a little tighter, a little tougher situation to negotiate. |
| 01:22:54.32 | Jill Hoffman | Do you envision us building in other prescriptive parameters such as you may not charge more than X for each bike? You may not give away bike parking, those things to ensure that the revenues the city is anticipating would actually be generated. |
| 01:23:12.97 | Charles Melton | We have to, in my mind, and I defer to the city attorney, the city council sets the fees and charges. So we're setting a specific fee. Now in the case of the bike parking, or the bike return, We specifically did not itemize that in the contract. But in the terms of the bike parking, there is a rate set by the city council. So I think that's really part of the feedback we're looking from. four from you. is do you want to set the terms? Obviously this year with the bike return, we tested the market. and we allowed the vendor to do that testing. In the other case, in the bike parking, we very specifically said these are our parking spaces and we want to charge this amount. Thank you. Now, we did give parameters. We can tighten those parameters and certainly make them more specific. |
| 01:24:02.77 | Unknown | Thank you. |
| 01:24:02.79 | Joan Cox | Melanie, with the bike parking, I mean, we've got different components here, obviously, and with the bike parking... |
| 01:24:13.74 | Joan Cox | Don't you think it's gonna be tough for a non-profit to take the risk? So, If we, aren't we, in a sense, by deciding who takes the risk, we're saying whether it's going to be a commercial outfit or a Non-profit. |
| 01:24:32.40 | Charles Melton | It really depends on how they design their operations. And that the guide services are probably the biggest loss opportunity for either for profit or non-profit. Because that's a fixed service and it doesn't generate revenue. In both of the revenue generating elements, it depends on how they design their operations. And that's part of where we've said, whoever you are, tell us how you do it. And then part of the review process is determining, one, do we think those are realistic? given our experience with actual activity here, and is it reasonable? And so it's the reasonable, is it responsive, is it responsible? So we're asking them to tell us how they would do it. They may come in, a nonprofit could come in and say, we're going to do this bare bones. In which case they would be happy to generate the income for whatever their other activities are. We wouldn't speak to what they use that income for. So say somebody wanted to. |
| 01:25:30.05 | Mary Wagner | you |
| 01:25:33.34 | Charles Melton | I'm going to grab out of the air. Somebody had a very large non-profit and they wanted to use this to generate revenue for other activities within their non-profit, we wouldn't care. |
| 01:25:35.50 | Mary Wagner | HE WAS ABLE TO TAKE A LOOK. |
| 01:25:44.05 | Charles Melton | We would be looking for specifically the services being rendered and the income being paid to the city. |
| 01:25:51.60 | Joe Burns | Um, |
| 01:25:52.22 | Joan Cox | Thank you. |
| 01:25:52.96 | Joe Burns | I WOULD SURELY BID ON THE BIKE PARKING AND TAKE THE MONEY AND NOT DO THE AMBASSADOR PROGRAM. |
| 01:26:05.03 | Joe Burns | WE HAVE TO BE ABLE TO BE |
| 01:26:09.70 | Joe Burns | Dang it. Go ahead. In the form of a question, Alex, did you consider a off-season program for ambassador of some sort, even if it's a ghost program of just a few days, specific days, putting signs out or organizing with volunteers for staff, somebody that can just be involved in somewhat in those off months, especially around holidays, but even, you know, weather events? And that would be built in completely as a cost mechanism. |
| 01:26:46.83 | Charles Melton | We didn't really include this as part of this project. |
| 01:26:50.39 | Joe Burns | Thank you. |
| 01:26:50.42 | Unknown | Yeah. |
| 01:26:50.51 | Joe Burns | Thank you. |
| 01:26:50.57 | Unknown | No, but we've had that discussion before, and so if you wanted to pay people to do some of that work, The question is going to be, It's a seasonal thing meaning weather, so it's tough for any business to like have people on standby just saying, okay, if it's a sunny week during Thanksgiving week, we're going to put out some ambassadors or some people to help you know, get people crowd in the right area to no pay for parking, just park in the bike racks or Christmas week or those type of off season times when we might be busy. If we have a very wet winter, that would probably be a complete waste of time. If we have the |
| 01:27:28.29 | Unknown | Thank you. |
| 01:27:28.58 | Mary Wagner | Thank you. |
| 01:27:33.69 | Unknown | winter of whatever year that was that wasn't really any winter. Was that 2014 or something like that? That was, we could have probably run this program year round. And so, I don't really know how to answer your question because it's a lot to ask of any BENDER. to see if they could do it. I don't know how they're going to wrestle that up. |
| 01:27:51.11 | Adam Politzer | Yeah. |
| 01:27:51.19 | Unknown | Thank you. and get people ready to go. But we would like that. That'd be great. I mean, it would be all benefit to us, the city, but I don't... |
| 01:28:00.84 | Joe Burns | Then I think we should might consider as a question, putting it in here, because I think there are opportunities. If it is a nonprofit and they could, you know, one leader get volunteers, round up volunteers for specific events, I'm sure there's nonprofits out there that would love to participate, and chambers often said that they could participate in other areas. It's just a matter of one person coordinating that in those times. So if we at least have it in here, it's something for them to consider so they can apply some of those seasonal profits to an off-season program that we get more out of if we originally suggested. |
| 01:28:37.60 | Unknown | And that could be. I mean, there's certainly some value to having, you know, the ambassador services during the, if there is such a thing as the peak visitor time in the winter. |
| 01:28:49.91 | Adam Politzer | Council member Burns, I think the same question that is asked at the beginning If it's on the city's dime, if the city is the one at risk, financial risk, then I'm sure there's plenty of nonprofits that would love to staff. the non-peak season. Um, And again, I think that Sassalita Plus has made the proposal in the past that there is a market, and as the Chief stated, you know, I think it was two winters ago, not last, but the one before. We basically had summer and fall. the risk was not going to be was fairly low. Um, But if they're predicting a winter similar to what we had this last winter, you know, then that risk would be hard for a for-profit, for someone that needed to cover their costs to have that staffed and to be able to have enough volume, you know, predictable volume for them to cover their direct costs, let alone make it worth their own while. So I think what I'm hearing though from your question, is that can that be an you know an alternative an ad that is is considered is that something that they can either propose or not propose depending on how big or small their organization is i think our primary focus is making sure that we are seeing that is covered and is managed in a way that our city is expecting and then the you know the november and and december months during the holiday season do they have the ability to add that on at our request and then depending on who's at risk financially you know that discussion you know would then either get a lot of interest or potentially not a whole lot. |
| 01:30:45.90 | Joe Burns | I agree. And so in the vein of, you know, we're saying that in the RFP, we also learn things. If we put it out there, this would be a great opportunity to learn as opposed to saying, I don't know how it can work, so let's not put it in here. I think it's a good opportunity to say, hey, here's a need. You know, we don't know when they are, but we have some, do you have an answer for that type of scenario? Is there money you can earn in September that could be applied to Martin Luther King Day in January? you |
| 01:31:10.21 | Unknown | you know, |
| 01:31:10.53 | Joe Burns | Thank you. I think I have ideas, but I'm not bidding on this, so, yet. But I'm starting to think about it. |
| 01:31:22.45 | Joan Cox | Is there, are you asking us to direct you to choose, you know, for us to choose one or the other either? |
| 01:31:34.84 | Jill Hoffman | either at risk, city at risk or There you go. |
| 01:31:38.29 | Unknown | We're just asking for some direction. We'd like you to receive and file the indecision report. Okay. But the purpose of this meeting was just exactly what's happening is some discussion and some direction from counsel. |
| 01:31:46.02 | Joan Cox | Sure. THE COUNTRY. |
| 01:31:47.41 | Unknown | Thank you. |
| 01:31:47.91 | Joan Cox | Okay. We can. |
| 01:31:51.12 | Joan Cox | Well, yeah, I mean, before we, I think there's a lot more to talk about here. But before we do, we've got some experts in the audience who've been dealing with this. So... |
| 01:31:53.01 | Joan Cox | Yes, sir. |
| 01:32:03.03 | Joan Cox | I only have one speaker card here, but I'm... Ah, there's a few more showing up. And... Ed Fudge. We're going to ask you a bunch of questions. So this could go on longer than three minutes because we're going to ask you a bunch of questions I'm sure. |
| 01:32:28.58 | Ed Fudge | Great. Mayor, Vice Mayor, members of the Council, Ed Fogg to Alexander Avenue, Chair of the Pedestrian and Bike Committee. Time permitting, I have some responses to a few things that have come up. Vice Mayor Cox's question about bike vendors, specifically a comment on that. There was a question about how you go from a $30,000 deficit to a $50,000 plus surplus. I have some comments on that. I have some comments on the off season. component, but in my Three minutes and I'm for sure allotted. a couple things. One is I didn't see any revenue from the bike return. And I don't know if that's because there wasn't any, it wasn't in the report and I'm not suggesting it should be. I did just want to point out that I thought it was great, I thought, Scarpuzzi's did a great job, but just to put that in context, it was 5,000 bikes out of over 300,000, so that's less than 2% impact. Everything helps. but sort of order of magnitude. The bigger thing I would say is, First, sort of congratulations to the city, because I can tell you, we sat up at that diocese as a pedestrian bike committee four years ago and sort of harebrained this ambassador thing with this vision that bike parking could pay for some bike management. we in our minds married the revenue to the services. That's how it's been executed, and I would give the city and the staff and Saucyutu Plus a good, not great. I only say good, not great, because there's more work to be done, as you guys are clearly pointing out. That being said, to me we made a mistake by marrying the management of bikes to the revenue And I specifically point to, as an example, page 8 of 18 on the RFP, where it says lost parking revenue expected to provide a plan that recuperates $89,100. Well, that's really interesting. Historically, Tracy Way was closed four years ago and we got exactly zero revenue. We were sitting in some of those chairs and had members of the public laughing at us saying that no one's going to pay three bucks to park a bicycle. Well... $700,000 later, Plus? whatever the number is. doctors can't add, but the point is that we proved that that was problematic to assume that people wouldn't pay. So we've busted through some barriers and now we're trying to take good and move it up to sort of a better space. When you look at the RFP, and I've had some opportunities to do it, By commingling these issues of management and revenue, as a potential vendor of which I'm actually not, you have to say, managing to a profit, in which case she's as Councilmember Burns points out, lots of parking revenue, not so much management. Or are you trying to provide a series of services to the city that manages the bikes? And those are really, really different things. Part of the way they got the numbers down was cutting down on some of the staff that did some of the management, and part of what was referred to as the learning experience was, how do you best do that? How do you, because you either manage to a service or you manage to a number. Right. And, and, That's just the cold hard reality of it. So I would say just generally speaking, Um, the city needs to kind of get their arms around the fact that if you generate no money. The bikes will come. If you don't close Tracy Way, the bikes will come. no matter what you do, it seems the bikes will come. And so you need a certain amount of management done by someone who's not a sworn police officer to kind of get the arms around, then the question from there is, you know, how do you fund it? Those two pieces were commingled in Sausalito Plus this year, and with appropriate consideration from the bike return but we really have commingled two things that fundamentally are two different things. And I'm not saying that can't go forward, And I'm actually taking either credit or blame for it because that's sort of how we envisioned it. How do we create a breakeven thing? But more specifically, just looking at that one thing of the 89,000 $100. you know, I don't know what the answer is if you don't close Tracy Way. I don't know that you get $89,000. I don't know if it's half that or a third of that. But let's just say you could make $10 million from bike parking on Tracy Way. And that's an appropriate number that the market would bear that would be consistent. You know, as a taxpayer, I'd take the $10 million. To me, it isn't replacing this thing we lost, which basically we've lost anyway because we need to park bikes in place. To me, the question is what's the appropriate amount to charge for bike parking, which will be variable over time. I think we've set a floor at three bucks, and I'm just using that as an example that to me, as a council, I would suggest, that the council thinks of bike parking like car parking. We don't. charge car parking based on what breaks even, we charge what's an appropriate amount given that we have a very small town, Parking is very dear and I think directionally that's what we should be doing. What's the service we're providing? What's a reasonable amount for that service? We know the floor is three bucks. I'm not saying it should even go up. I'm saying I think that's the way to think about it. Let me stop there. I'm happy to answer any of those or address any of those or address some of the other issues that came up earlier. |
| 01:38:14.69 | Joan Cox | My perception is that the boarding system that you had a couple of years ago worked quite well. It could probably be improved, but it seemed to me it worked quite well. What was it about it that worked? How would you see that being integrated into this? |
| 01:38:35.17 | Ed Fudge | So let me start by saying there's two things that absolutely fundamentally don't work and in my opinion never will. One is having no system. which is what we have now. The quote-unquote manage the bike on the queue on the sidewalk in Sausalito was effectively nothing. All right. |
| 01:38:49.50 | Unknown | Thank you. |
| 01:38:49.52 | Ed Fudge | Thank you. And even the kids in the orange vest are sort of staying there like, what am I supposed to do? You know, there's a sidewalk stand in it. And I'll be on my cell phone. The other thing that doesn't work is an actual reservation system like you'd have in an airline. Well, why doesn't that work? Well, I can guarantee you those people, and I've met a lot of them, hundreds of them, maybe more, When they leave San Francisco, I have the slightest idea what ferry they want to get on. They haven't sliced idea if they're going to have lunch on the way. They don't know if they're going to go to Tiburon. So they just simply can't do that. And secondly, the. The ferry, so that's the demand side on the, volume side or on the service side, Ferries break down, if the 3.30 breaks down, or it's late, then the people on the 4.15 don't want the 3.30 people to get on. It's just really tough, and so the way that we envisioned the way we executed it was more like a deli thing. First come, first serve, here's a number. And then, once you have your number, There's no reason to stand in line. There's nothing, you're not doing anything by staying in line. You could stand in line, but you'd probably be shooed away. So you issued them a number, and fortunately, from the time we did that three years ago to now, there's actually technology so that I already priced it for one of our tech people. pretty cheap, that you can actually send them a text when it's time for them to board. I'm sure you've heard of this. or maybe you go to nice restaurants. The crummy ones I go to give you a little thing that vibrates in your pocket when your table's ready. It's that kind of thing. So... You take away the need to queue because you've already held the place in line because you have gotten essentially a token that says, you're going to be on the next ferry, without specifically saying which the next ferry is, Because that's really hard because ferries break down and so on and so forth. I'm not saying that's where we're going to be in 2020. But if you said what would be a good system for 2018, That would be it. The follow-on question, if I might, is, you know, so where are the We've said that that problem isn't the city's problem, that's the ferry vendor's problem. So how do you turn it from our problem into their problems so that they engage the same vendor, or a different vendor, to run a system like that. And I can't answer that question, because you guys are involved in the direct negotiation. All I'm saying is, I think we proved that you can have a much better system than the current no system by simply having an on-site deli-style queuing system groups of a hundred that are called when their time is come and then there's no reason to stand there |
| 01:41:23.06 | Joan Cox | If we had a situation, an ordinance, some sort of rule here in Sausalito, that you couldn't queue on the sidewalk. I mean, let's just imagine this. I'm not suggesting it's going to happen necessarily. But let's say we had a system where you cannot queue your bike on our sidewalks. The only place you can queue is in a designated area, which is about one fare is worth, let's say. How much bike and if you, and if you, You would have, and In order to get on the ferry, you have to park your bike. If you, say, had that and you had a merger of that plus the Delhi sporting system. How much bike parking would we need? Would Tracy Way be enough? |
| 01:42:16.17 | Ed Fudge | Um, If you'd asked me that question last year, I'd said, no, you need more. Now we had a 10 plus percent decrease. So I would say for now, 10 percent with a little contingency for maybe 30 bikes and an overflow thing, which we've talked about before, and I'm sure the chief could easily manage it. would certainly be enough for next year. but, to be clear, and I think you're suggesting this, having an ordinance is that you can't have your bicycle on the sidewalk parked any more than you can your Vespa your motorcycle, any other vehicle under the California Vehicle Code. is fine, but you have to then have a system that allows people to hold a place in line. Otherwise, it just doesn't work. And the flip side is, if you have the thing that holds a place in line, I would actually strongly encourage such an ordinance. So that the people who are managing this, not the uniformed police officer can say, I'm sorry, you can't. stay there because the police will come and they will ask you to leave. And if you don't, you'll get a citation. And in addition, you're not gaining anything by standings. Because you've got a number. You're number 10, we're boarding number three, go have some fun. and you'll get a text or just come and look at our number that we're boarding. So I think those two things have to be married together. |
| 01:43:34.59 | Joan Cox | Right, but what I'm asking is specifically, and I think you sort of answered it, Would the thing that needs to be married with that ordinance, would the Delhi system, as we're calling it, be sufficient? As a formal, other than a formal, not a formal boarding system, would that Delhi system work in your view? |
| 01:43:54.23 | Ed Fudge | In my view, it not only will work, but there's, you know, and we've spent some time thinking about this, we don't see, aside from taking a much larger chunk of Lot 1, renting it to the ferry company so they can really accommodate everyone to stand there. And of course, you'd have to have an amount that covers the peak times. which means what you have now, which is about 200, 250, depending on how well they're packed in. But there's times when there's hundreds more bikes in the queue. it would be, in my opinion, you'd be taking a huge piece of lot one, which is to say, I not only think it's a good idea, I still haven't heard the other one. |
| 01:44:30.76 | Unknown | Thank you. |
| 01:44:30.92 | Ed Fudge | Like the plan B. except the plan B that we have, which is we lose the sidewalk on Harbor drive and tracing way. kind of. pretty important to pull that off. |
| 01:44:45.06 | Unknown | you |
| 01:44:45.11 | Ed Fudge | Or we'll have another season like we did this year and last year when sidewalks are jammed. |
| 01:44:50.10 | Joan Cox | Is there any more questions? On that issue, I just want to follow on. Let me just make clear. Ed's here is our sort of expert witness from the, this isn't public comment yet. |
| 01:44:52.01 | Ed Fudge | On that issue, I just want to follow on that. |
| 01:44:58.25 | Jill Hoffman | Yes. In my experience, not all tourist bikes want to stop downtown. Some want to ride through and go to Mill Valley or explore elsewhere. Is there an approach in the deli system you're describing to accommodate those bicyclists who don't necessarily want to park downtown, but who pass through downtown on their way to enjoy other activities, but still want to take the ferry back? |
| 01:45:26.03 | Ed Fudge | Yeah, because what we worked out was that you can board, you can get into the queuing area. Remember, when your number's called, that doesn't mean you get on the ferry, it means you get in the queuing area. So the rule was that any time after your number is called, you can get into the queuing area. And the staff that was managing all this always, they didn't call numbers up until the queuing area was completely full, because they knew some people who had lower numbers that had done something So the answer is yes. It isn't that you can only queue when your number's called. You can queue any time after your number is called, and so it accommodates. So my question is. |
| 01:46:01.65 | Jill Hoffman | So my question was not about queuing, it's about getting the ticket in the first place. If you're not parking downtown, if you're riding through town to enjoy another activity, how do you get your deli style ticket? |
| 01:46:12.01 | Ed Fudge | You swing by and you grab one on your way through town. |
| 01:46:13.16 | Jill Hoffman | You swing by. |
| 01:46:14.80 | Ed Fudge | I'd love to tell you we have a better solution than that, but at this, and there probably is one, But you have to do some geolocation stuff that's going to be very complicated because remember, Part of it is you have to be there to get your spot, |
| 01:46:26.48 | Jill Hoffman | Right. |
| 01:46:27.13 | Ed Fudge | And it's not, in my opinion, a huge burden to swing by and take a free token and then ride someplace else and if the bike vendors someday, are full partners in this. They'll just tell them, by the way, Get your queuing ticket as soon as possible so you can board any time after it's called. |
| 01:46:48.28 | Jill Hoffman | And then you said that it doesn't work for people to get their reservations ahead of time because they don't know what they're going to do. But if you go to Alcatraz, you have to buy both your to and from tickets at the time you buy. You have to decide, I want to do the self-guided tour and I'm going to spend three hours or I'm only going to zip in and zip out, so I'm only going to be one hour. Why wouldn't that system work for us? |
| 01:47:12.53 | Ed Fudge | Largely because when the Alcatraz thing, there's a fixed point where you start, and then they control your whole world after that, and then they drop you back. |
| 01:47:19.33 | Unknown | and they drop it. Mm-hmm. |
| 01:47:21.71 | Ed Fudge | The fixed point these people start is some bike vendor that could be in Golden Gate Park, could be down, and they are riding around |
| 01:47:25.79 | Unknown | to do. Thank you. Thank you. |
| 01:47:28.04 | Ed Fudge | Thank you. |
| 01:47:28.07 | Unknown | Thank you. |
| 01:47:28.12 | Ed Fudge | And I'm not saying you couldn't try to implement that, I'm actually saying, We did try to implement that and it was a mess because people were saying, well I'm on the 315 and I missed it, well then now what period am I on? Well now you're not on until the eight o'clock It just was very, very difficult. And these people that are doing this, I want to ride across the Golden Gate Bridge and take the ferry back. you know, they're not that organized. They, and so it just breaks down. They're out of their way. |
| 01:47:52.42 | Jill Hoffman | They're out of their element. I'm sorry? They're out of their element. They're tourists from another country. |
| 01:47:55.46 | Ed Fudge | They're exhausted and frightened and all that stuff. And then we have 18-year-old or 20 or sometimes 78-year-old people trying to manage expectations. It's just way better to have a system where you show up, you get a number, you have certainty. You know, it's the best of our bad ideas. |
| 01:48:13.43 | Jill Hoffman | Thank you. Thank you. |
| 01:48:15.30 | Joan Cox | Does anybody have any more questions for Ed? Okay, we may have some more questions for you. Oh, please, yeah. |
| 01:48:25.34 | Joan Cox | THE TURN KEY WITH THE VENDOR MANAGING FINANCES OR THE Vendor operates city service with city managing the banking machines, etc. Do you have any comment on either one of those? |
| 01:48:44.31 | Ed Fudge | Yeah, the only thing I would say is if you're going to continue to marry the revenue from parking to the to the management knowing that the revenue from parking for a for-profit, or even for a non-profit, frankly, That's all money coming in. if you get to keep it. and the management of the bikes is pure expense. then as a city, I think you're going to have to be very prescriptive about what you mean by management. what you're talking about by staffing, what reports you want, what hours you want people in a location, because I mean if I was running it I and I wanted to make money which I like I try to maximize the parking and minimize my expenses like most businesses try to do so The city just has to really babysit that, in my opinion, or what they may find. is that they're doing much better at generating revenue from bike parking or equally well. And the management component of this, which is frankly what we started with, the pedestrian bike committee didn't say, hey, we can make some money on bike parking. It was how do we fund the management of bikes That was the cart and the, or whatever the cart horse thing is. But anyway, the point was managing the bikes. and let's find a way to do it. limiting the amount of exposure to the city. So I think if you go that route, then you're going to have to be incredibly prescriptive and someone's going to have to babysit the process. |
| 01:50:26.59 | Joan Cox | One more question I've just thought of. We started or started thinking about the ambassador program as initially almost a volunteer thing, right? Almost a resident volunteer thing, and then it quickly morphed into realizing we needed Yeah. Do you think that the ambassador piece of this belongs in a, could that be run by a commercial vendor? |
| 01:50:59.23 | Ed Fudge | I'm sorry, could it be run by a commercial? |
| 01:51:00.44 | Joan Cox | commercial vendor, the ambassador piece of this. In your view, is the service that the ambassador provides something that could be rolled into this and offered by a commercial enterprise? |
| 01:51:16.39 | Ed Fudge | By commercial, you mean for-profit? For-profit, yeah, yeah, sorry. I mean, in theory, it could be. Again, it's just a question of, you know, when I hear ambassador program, I hear bike management. |
| 01:51:18.06 | Joan Cox | A FOR-PROFIT. |
| 01:51:27.00 | Joan Cox | I'm not talking about parking. I'm talking about the ambassador, the greeters, the counters, the, you know, the. |
| 01:51:31.15 | Ed Fudge | Right. Right, I mean, I think you could separate those two things. I think that that would not be very efficient, because right now, if you take the episode, I mean, |
| 01:51:42.76 | Mary Wagner | Thank you. |
| 01:51:46.04 | Ed Fudge | Station 1 is a good example if you can separate it. You could hire someone funded by the city in a non-profit. They're up at station one, they're doing the bite counts, they're telling people stay on the right, steep turn ahead, all the roles of that person. Where it starts to break down is at the intersection of El-Portel and Tracy Way. where one minute someone's parking bikes and the next minute they're out asking people to get out of the sidewalk and the next minute they're working with the police to get some people who are locked their bikes up to the end above tide. And for the same reason that I would say that if the city does, you know, with the bridge district manage the queue, that should be part of the same thing because, as I think I shared before, up until about three o'clock, in the afternoon or 3.30 depending on the day, you have a lot of bikes coming in, you need people parking and the queuing's not such a big deal. After 3.30 the queuing's a big deal and there's fewer people bike parking. So you can take and you can shift your your people. So I think that it's hard to tease them apart and still have something that's viable just from a manpower standpoint. |
| 01:52:51.82 | Joan Cox | Okay. Thanks. Before we formally open for public comment, could I just ask Lisa, John, do you want to have five cents worth here, you know. |
| 01:53:04.05 | Ed Fudge | But just before I sit down, if you want to hear more about the bike vendor thing and the 30 to 50, I'm happy to |
| 01:53:10.84 | Joan Cox | OK. And what I sort of, again, as expert witness here, in terms of, OK, you've done the spike return now. What's? I'm so glad that one year makes me an expert. I like that. |
| 01:53:21.55 | John Scapazi | and... |
| 01:53:25.19 | Joan Cox | Ha ha ha. |
| 01:53:25.97 | John Scapazi | Well, it's more expert. |
| 01:53:26.16 | Joan Cox | It's more exciting. The me, that's for sure. |
| 01:53:28.10 | John Scapazi | I'll just sum it up and say we had an absolutely amazing fun time. It was absolutely incredible. The tours were great. The vendors, the... I think it's a great time. Merchants downtown were great and we just had an absolutely wonderful time doing it. |
| 01:53:47.03 | Joan Cox | Is there a, what about as, I mean, Ed pointed out, it's, you know, I mean, obviously a big effort for you, but a small numbers in terms of the overall picture, everything helps, of course. But what's your sense about scalability of this? |
| 01:54:02.35 | John Scapazi | I WANTED TO BE ABLE Scalability? |
| 01:54:07.27 | Joan Cox | Can you, in terms of increasing the numbers here? |
| 01:54:11.96 | John Scapazi | Yes, the increase in number of bikes. |
| 01:54:14.06 | Joan Cox | Yes, returned. |
| 01:54:15.84 | John Scapazi | Return, we averaged about two and a half to three hours of return. Granted, that's two people in a truck running around with 100 to 150 bikes. It's six to seven, eight stops. You know, if we got our numbers up and could do two stops with a lot of bikes, we could do a turnaround in about an hour, hour and a half. So with the increased volume, correct. Yeah, you'd be able to do, you could do one stop to some very large companies. |
| 01:54:50.47 | Joan Cox | And Blazin Saddles did not participate this year with you. |
| 01:54:52.93 | John Scapazi | They participated one day with us? |
| 01:54:55.70 | Joan Cox | Mm-hmm. |
| 01:54:56.12 | John Scapazi | And logistically didn't work out, and we're looking forward to talking this year, although we haven't talked yet this year. We're just kind of seeing how all the cards fall on the table and seeing if we are in contention this year. |
| 01:55:09.69 | Joan Cox | Thank you. |
| 01:55:09.70 | Unknown | Thank you. Okay. you |
| 01:55:12.35 | John Scapazi | Thank you. |
| 01:55:12.50 | Unknown | Thank you. |
| 01:55:13.35 | Joan Cox | John, were there other locations where you picked up bikes other than downtown Sausalito? |
| 01:55:21.45 | John Scapazi | Well, when we had calls from the fire department and stuff, we picked up numerous times at Cavalia Point. Those are rescue bikes. We picked them up. I mean, I almost picked up somebody trying to cross the Santa Fe Richmond Bridge who wanted to go to Oakland and come across the Bay Bridge. I'm like, are you kidding me? What are you doing? I met him at... But I just turned around and came back. But we picked them up as a favor for the bicycle companies. We picked them up all around town. But not as a station, no. |
| 01:55:46.64 | Joan Cox | BUT I MEAN, I WOULD HAVE TO |
| 01:55:52.04 | Joan Cox | Yeah. |
| 01:55:56.40 | Joan Cox | But I mean, to follow on the mayor's question, would it be feasible or possible, do you think, in the future to have other pickup stations at other points along the route, you know, at the southern end of the bridge, the northern end of the bridge? I think the security. |
| 01:56:11.36 | John Scapazi | I think we should concentrate on the ferry building right now and make that a success. |
| 01:56:15.38 | Joan Cox | Mm-hmm. |
| 01:56:15.68 | John Scapazi | although, you know, Cavalio Point would be a really good place to do it. Don't know if the volume's there. We went and picked up about 10, 12 bikes personally when I got phone calls from people at Cavalier Point who needed their bikes removed from there. And we would, just as a service, I don't even think I charged them. I didn't charge anybody for picking them up because they were in dire straits in an emergency situation. And we just did it just as a favor for the tourists. |
| 01:56:32.10 | Mary Wagner | Mm-hmm. |
| 01:56:42.50 | Unknown | Thank you. |
| 01:56:42.53 | Joan Cox | Thank you. you |
| 01:56:47.81 | Jill Hoffman | Okay, thanks. to follow on Dr. Fache's comment. Did you make any money? |
| 01:56:56.49 | John Scapazi | Is this a financially viable |
| 01:56:56.66 | Jill Hoffman | is this a financially viable |
| 01:56:58.55 | Unknown | Well, |
| 01:56:58.56 | Jill Hoffman | I'm not. |
| 01:56:59.17 | John Scapazi | I'm not sure if you're a person who's |
| 01:57:04.23 | Joan Cox | Yeah. |
| 01:57:04.32 | John Scapazi | Okay. Did that answer your question? Yes. |
| 01:57:08.38 | Joan Cox | And this was your first year? I mean, you know. |
| 01:57:10.95 | John Scapazi | Well, kind of our second year, the first year with the pilot program with Blazing Saddles. We were on... |
| 01:57:12.37 | Joan Cox | First year with the pilot. |
| 01:57:17.63 | John Scapazi | Tourney Street, Tourney, and I would consider it success. We had a lot of Customers, a lot of tourists love the service. It was great to move closer to the ferry terminal. So this is probably our first quote unquote real year, let's say. So that answers the, it is kind of our first year doing it. I mean, I guess you could say it's our first year because we're, we dealt with the other bicycle companies besides Jeannie and Jeff. And we did make it a success. |
| 01:57:31.18 | Mary Wagner | at all. |
| 01:57:53.00 | John Scapazi | Um, The other bicycle companies were like, are you stopping? Can't you go until December? So, you know, that would not be feasibly acceptable, no. Thank you. |
| 01:58:02.86 | Joan Cox | you |
| 01:58:02.89 | John Scapazi | All right. |
| 01:58:03.02 | Joan Cox | Thank you. |
| 01:58:03.04 | John Scapazi | Thank you. |
| 01:58:03.06 | Joan Cox | you Any other questions for John? Okay, thanks John. Thank you. Yeah. Okay. |
| 01:58:06.53 | Unknown | Thank you. |
| 01:58:06.55 | John Scapazi | Thanks. |
| 01:58:06.97 | Unknown | Thank you. Thank you. Yeah. |
| 01:58:14.85 | Joan Cox | Sorry, thank you. Public comment here. Jeff, you wanted, I know you've been itching to get up here and say something about bicycles. |
| 01:58:28.02 | Jeff Jacobs | Absolutely, my Panasonic framed 12 speed is outside. |
| 01:58:36.84 | Jeff Jacobs | A theocracy is when priests or rabbis or imams, ayatollahs run things. There is something on the other end with a government that runs from Money. that's called an oligarchy. |
| 01:59:01.35 | Jeff Jacobs | The idea that it's been an hour and 15 minutes talking about this issue, of people coming on planes the most fuel efficient and most polluting way to travel TO SOSSILE TO INSTEAD OF DEALING We're dealing with the way that they travel without using fuel. The only way that these tourists are not hurting the planet, which is on bicycles. to make the police department now be the ones to have to chain up bicycles including Mine. Chief. You said that There were refunds given to all the bicycles that were chained up. for the locals. I heard that. Jeff, could you address your comments to us, sir? I'm saying we can deal with this right now. |
| 02:00:00.31 | Joan Cox | So we can do what this right, okay. Could you address your comments to us, sir, please? |
| 02:00:05.12 | Jeff Jacobs | It's $50 for Lotus and I. And the chief said, first, find some evidence. that the ticket was given, Lotus brought up her telephone, and then He asked for... A statement from the bank. The bank was gonna charge more than than $50 to give that statement. I am asking now... right at this moment that the chief agree to give this money back to my friend. LOTUS. We can use it for community projects. We can use it for something else. I began this political journey... five years ago, IN FRONT OF THE FEDERAL To think that politics now is somebody saying that there were $700,000 made off of the only non-polluting source that these tourists are using. |
| 02:01:05.81 | Jeff Jacobs | Instead of discussing the idea of industrial tourism to begin with, which we could have a wonderful debate on, and I'm sure most of the residents of Sausalito would be interested in it. Instead, we're bringing it on the bicycles. So I'd like to hear from the chief that he's willing to refund the $50. to Lotus. Okay, well that's, Okay, that's a two-pronged issue. If he doesn't refund it, then we have to take other measures. What are we going to do? That's an injustice. He just said he made refunds for all of the bicycles that were chained up for locals. And now I've told him that he knows it's not true. Jeez. |
| 02:01:50.11 | Joan Cox | Thanks, Jeff. David? |
| 02:01:58.82 | David Sudo | David Sudo, there was a question about lost opportunity cost of parking earlier, and I had a chance to look at our 2014 parking survey and run the numbers, and we lose about $1,000 per parking spot for the half year that we have Tracy Wade closed. So I don't know, was it 12 parking spots or 11? 11. So that's about $11,000 we're losing in paid parking. Because the survey says that Saturday and Sunday between noon and 6 is when we could have people parking there and the rest of the time we have plenty of parking spots and lot one typically open. So we have 12 hours a week that we're losing parking, thanks. |
| 02:02:22.26 | Joan Cox | OK. |
| 02:02:22.82 | Unknown | I love it. |
| 02:02:48.65 | Jill Hoffman | Wait, David, can you just say where did that data come from? |
| 02:02:52.53 | David Sudo | The 2014 parking survey, our current parking model, The survey says that we don't hit more than 90% capacity except for on the weekends during the middle of the day. |
| 02:03:06.37 | Jill Hoffman | Thank you. |
| 02:03:09.80 | Joan Cox | In fact, to follow up on that, Melanie, it might be worth us just using as a proxy parking lot one and ask the question during the 180 days or whatever number of days it is, because we've got like, oodles of data on Program Lot One, right? What's the average Um, occupancy over those 180 days and so should we reduce the 89,000 by that occupancy using parking lot one as a proxy for Tracy White. |
| 02:03:47.75 | Charles Melton | We will. I'm actually meeting with police department staff next week to go through the last three years of data for all parking. |
| 02:03:55.54 | Joan Cox | Yeah, okay, thanks. Is anybody else like to? COMMENT ANYMORE ON THIS? OKAY. |
| 02:04:12.94 | Joan Cox | OK, so staff is looking for some direction on the RFP and next steps. Does anybody want to? dive in. |
| 02:04:28.72 | Joan Cox | Thank you. |
| 02:04:28.74 | Joe Burns | I'll take number one and receive and file the end of the season report. |
| 02:04:35.03 | Joan Cox | Thank you very much. |
| 02:04:35.12 | Joe Burns | Thank you. Yeah. |
| 02:04:36.21 | Joan Cox | That's what I'm reversing. |
| 02:04:37.26 | Joe Burns | If you need me for anything else, let me know. I'll be right here. I'm not sure. I think we've given a lot on, too, as well. I mean, right? We've taken even some notes. |
| 02:04:46.40 | Adam Politzer | Yeah, Mr. Mayor. Sorry, Constable Burnett. one of the options that you may want to consider, I agree with Councilmember Burns, we've received a lot of information. And if you want to delegate the discussion to staff to now come back to the Finance Committee and bring back some of these things for further discussion and then bring back that recommendation from the Finance Committee, you know, potentially at the second meeting in November, you know, we can do that. |
| 02:05:26.11 | Jill Hoffman | i have a couple of um actual comments to the rfp itself and i also think it's important for us to weigh in on this idea of city bearing the risk or vendor bearing the risk or do you think it's too early for us to weigh in on that |
| 02:05:42.77 | Joan Cox | I personally think it's too premature. |
| 02:05:44.81 | Jill Hoffman | Okay. Well, I do, so a couple of things about the RFP. First of all, we obviously should include in the RFP a reminder that the city has the right to reject all proposals. Yeah. we should consider including in the RFP some of the prescriptive parameters described depending on whether we decide risk lies with the city or risk lies with the vendor if risk lies with the vendor and they turn into a profit making center, then I think it's important to have a ceiling on how much they can charge per bike for parking. I think it's less important for the return because the return, while valuable, doesn't result, a lack of THE RECORD IS A TOO PRICEY greatly exacerbate the numbers in the downtown congestion because they aren't yet because of the low percentage of bikes that are now returning. I don't think it's as important to regulate it for the returns, as important as it is to regulate it for the parking. the RFP to give us more time if we issue the RFP sooner we should require proposers to keep their prices open for 120 days. that way. we have time to consider continuing negotiations with the bridge district. and And then the RFP should also include an interview process where, and it should include the fact that I'm not sure if you're Anything we learn in the interviews can be used by the city. |
| 02:07:42.41 | Joan Cox | Staff recommendation that they take all this input and come back through the finance committee, but back to us as soon as possible. Everybody okay with that? |
| 02:07:54.75 | Jill Hoffman | Yes. |
| 02:07:55.47 | Joan Cox | Yeah. |
| 02:07:55.73 | Jill Hoffman | I'd like to continue to use our resources with the PBAC as well. |
| 02:07:59.76 | Joan Cox | Yeah, absolutely. Okay. All right. |
| 02:08:04.53 | Joe Burns | Thank you. |
| 02:08:04.55 | Joan Cox | Can I? |
| 02:08:04.97 | Joe Burns | Can I? Yeah. I should have asked this earlier. What is our the date we'd need to get this out on the street if we were to legitimately have a plan by April 1. |
| 02:08:15.30 | Jill Hoffman | Well, we want them to start before April 1. |
| 02:08:17.36 | Joe Burns | Right. |
| 02:08:19.30 | Jill Hoffman | Mark, |
| 02:08:19.74 | Joe Burns | . |
| 02:08:19.81 | Jill Hoffman | THE END OF THE END OF THE |
| 02:08:19.89 | Joe Burns | We started from the |
| 02:08:20.30 | Jill Hoffman | THE END OF THE END OF THE |
| 02:08:20.36 | Joe Burns | Thank you. |
| 02:08:20.45 | Jill Hoffman | bikes last year? |
| 02:08:21.11 | Joe Burns | Thank you. |
| 02:08:21.49 | Chad Carvey | Very cool one. |
| 02:08:24.55 | Adam Politzer | So we started at the end of March is the target date. The process, you know, it's easily, you know, 60 days. So 30 days to... |
| 02:08:25.02 | Joe Burns | Thank you. |
| 02:08:25.04 | Chad Carvey | Yeah. |
| 02:08:25.26 | Joe Burns | So |
| 02:08:42.69 | Adam Politzer | publicize the RFP XMR days to review. as Vice Mayor Cox suggested, an interview process. And then lining that up with coming to the Finance Committee and to the Council. So you're looking at January. We need to have this approved and out at the beginning of |
| 02:09:10.30 | Joan Cox | Thank you. Okay, all right. I think we're okay then? You've got the direction you need right now. Okay, super. |
| 02:09:21.65 | Jill Hoffman | Before we move on, I do want to commend the Chief and Lieutenant Frost and our finance manager. This was a really great first effort at this RFP. Very detailed, very thoughtful in terms of all of the aspects covered and the divvying of the services into the three areas. Very excellent staff work. Yeah. |
| 02:09:48.53 | Joan Cox | CONCUR. Okay, good. I know we're sort of reaching break time, but as we're still on bicycles, do we want to roll into the bike and ped committee and then we'll take a brief break after that? So our next item is the pedestrian and bicycle advisory committee input on its charter. |
| 02:10:13.97 | Lily Whalen | Thank you, Mr. Mayor. I'm Lily Whalen, your city clerk, and this is the city manager, and I'll be giving the presentation this evening. The pedestrian bicycle advisory committee or the PBAC was established in 2011 by the council through resolution number 52 5227. They are charged with revisions to the city of Sausalito bicycle master plan, as well as a variety of other bicycle and pedestrian issues. This year, the city, as you know, embarked on an update to its general plan and staff brought forward to council. earlier this year options for expanding the charter of the PBAC to include integration with the general plan update. The council then directed the PVAC to meet and provide feedback on the proposed expanded scope of the committee. P.B.A.C. MET in September. of this year and last night and have forwarded the recommendations on the draft resolution as late mail to the council. Staff in the PBAC are recommending that the expanded purpose focus on addressing circulation needs throughout the entire city, including pedestrian and bicycle travel. Specifically, the PBAC would be charged with one, providing recommendations to the city council for revisions to the bicycle master plan. to providing recommendations to the City Council for revisions to the City of Sausalito General Plan circulation element and other elements relevant to bicycle pedestrian issues. review, evaluate, and address congestion management issues related to the city's neighborhoods. South, central and north during the circulation element update Three, providing recommendations on bicycle, pedestrian, and other circulation issues in the community. And four, performing the duties of the PBAC as specified in the complete streets policy of the city of Sausalito adopted earlier this year. PBAC has forwarded their recommended changes as late to the council. These changes are limited to two areas of the draft resolution, which reestablishes membership terms of office and purpose of the PBAC. The first recommended change is in Section 1, and these changes are shown on the screen here. Which Section 1 establishes the composition of membership of the PBAC. PBAC is recommending that this section be modified to include a liaison member of the city council as shown on the screen. if the council Would like to add this language as recommended by PBAC, staff would recommend that the council provide clarification on if the council liaison is a voting or a non-voting member. |
| 02:12:56.64 | Lily Whalen | And then the other change is in section three of the draft resolution. The proposed modifications are related to the preparation of minutes and the modifications are shown on the screen. I also wanted to point out that the resolution establishes that the prior resolution of the PVAC would be superseded and repealed by this new resolution. With that, staff recommends that the council consider the PBAC's recommendations on the draft resolution, make modifications as appropriate, and adopt the resolution, which is attachment one of your staff report. That concludes our staff presentation. We're available for questions. |
| 02:13:34.36 | Jill Hoffman | Thank you. |
| 02:13:34.88 | Unknown | Thank you. |
| 02:13:37.66 | Jill Hoffman | I may well be conflating this with something else we discussed, but was it ever considered to have the PBAC participate in Um, in seeking out or providing feedback on or identifying grant funding opportunities. or am I completely |
| 02:14:01.93 | Lily Whalen | Thank you. |
| 02:14:03.01 | Jill Hoffman | Thank you. |
| 02:14:03.06 | Lily Whalen | of something different. |
| 02:14:04.19 | Jill Hoffman | Thank you. |
| 02:14:04.23 | Lily Whalen | Thank you. |
| 02:14:04.24 | Jill Hoffman | Thank you. |
| 02:14:04.29 | Lily Whalen | Thank you. I don't recall that from the conversation the council had on in June. |
| 02:14:07.97 | Jill Hoffman | this year. |
| 02:14:09.46 | Lily Whalen | you |
| 02:14:09.47 | Jill Hoffman | I'm certain I had the conversation with someone I don't know who, but I do know that there's a lot of grant money out there for that we have a lot of bicycle related programs. I wonder if we could consider including that. exploring those opportunities as part of the PBAC charter. |
| 02:14:34.73 | Joan Cox | Well, could I ask our staff, I mean, presumably we're always on the lookout for grant opportunities Thank you. Um... and presumably related to this. So... What is it that you want the PBAC to opine on the effectiveness of a particular grant opportunity? Or what is the, or you want them to go out themselves and look for grants? |
| 02:15:09.11 | Jill Hoffman | I THINK BECAUSE OF THEIR CONNECTEDNESS TO THE BICYCLE COMMUNITY, THEY MAY BECOME may be more linked into some of the grant opportunities. the marine bicycle coalition and I see stuff coming across the wire periodically about grant moneys available. So I don't I love the idea of Assisting our overburdened city staff with our volunteers where appropriate. So I'm literally tossing it out as a question of whether this is something we could consider or whether it would or would not be appropriate. |
| 02:15:56.01 | Adam Politzer | Um, I think if the council just needs to make a determination, do you want that language in the resolution as part of its purpose and its charge or as we've done with other boards and commissions, as you work with staff, you direct staff to go back and work with XYZ Commission, HLB, Planning Commission. Parks and Recreation Commission and give us direction to go back and work with them. So it's really a choice. Nothing's going to preclude you downstream to say as we look into the complete streets for such and such a section of town we want the pback to focus on potential grants to improve pedestrian AND BICYCLE travel in that section of town. work with staff to do that. up to the council if they feel that it's important that that's underscored and included in the resolution. then we can include that. or you at your discretion as the mayor was citing as staff gives a report, direct us back to the appropriate or board or committee to work with them on specific tasks. |
| 02:17:13.16 | Jill Hoffman | Could we also perhaps hear feedback from Dr. Fotch about that? Thank you. |
| 02:17:16.70 | Joan Cox | We're going to invite public comment. |
| 02:17:17.27 | Jill Hoffman | THEIR OWNERS. |
| 02:17:20.08 | Joan Cox | Um, I, Sorry, I had a specific question that was, and I'll then open it. Um, Lillie, the thing I was a little confused about was, you've shown some part of this resolution with red lines. Fuck. |
| 02:17:42.05 | Jill Hoffman | It's in late now. |
| 02:17:44.31 | Joan Cox | Yeah, I know, but yeah, yeah. But you didn't redline the bits about, I'm just confused, okay, the parts about the general plan, which is a new addition, right? |
| 02:17:58.38 | Lily Whalen | Little confusion, so the red lines are the PBAC suggested modifications to the resolution which was provided to you in your packet. |
| 02:18:07.33 | Unknown | Okay, got it. Sorry. Okay. Thank you. |
| 02:18:15.70 | Joan Cox | Yeah, I just am following up on what the Vice Mayor's comments on grants and just sort of looking at looking at the resolution on where we would put that in, and that might be, that's, I mean, I'm definitely interested in the in the Dr. Fautchen David's input if they have any on that issue, but I think that's a really interesting idea. and also something we might want to start looking to our other boards and commissions as well, especially parks and recs Um, And things like that so I mean it's a one line you know it's a one liner and if it if they have the time and effort and they can do it great. you know, it's not a shall, it's a encouragement. Yeah may or something. |
| 02:18:55.03 | Joan Cox | encouragement. Yeah. I don't know. Well, it would go as a number five in section two, wouldn't it? |
| 02:18:58.81 | Joan Cox | Yeah. I think so, yeah. |
| 02:19:00.84 | Joan Cox | if we're going to put that in. |
| 02:19:02.25 | Joan Cox | But I, yeah. |
| 02:19:02.49 | Joan Cox | Any other questions, and then we'll just open this for public comment and hear what our experts have to say about this. |
| 02:19:06.47 | Joan Cox | Uh-huh. |
| 02:19:11.27 | Joan Cox | No, the comments for me. |
| 02:19:12.23 | Joan Cox | Okay. So I know, David and... Ed want to comment, so whoever wants to go first. |
| 02:19:32.04 | David Sudo | So I have a bunch of notes, and hopefully I'll get them in the right order. From this part of the meeting today, personally, what I would like to know is what level of advocacy for pedestrian and bicycle development improvements we want to see in town. I mean, for the last couple of years, we've been working on bicycle management, pretty much the exclusion of everything else. So I would really like to hear city council input about... What are the things you would like us to be doing besides tourist bicycle management? And what level of priority you want to put on that? That's really what I want to hear from tonight. I guess things that we might want to consider or not consider are the North-South Greenway project, which comes and goes. You know, whether we want to provide permitting process for dockless bicycles, whether regular or electric. A lot of other municipalities in the Bay Area are grappling with that right now. You know, when it comes to the general plan, we also have autonomous vehicles, which, you know, tying to pedestrian walking, you know, you walk part of the way and you take a vehicle the other way. And to tie into that, the number one thing I hear from from citizens who take the bus or would like to take the bus is the fact that Golden Gate Transit does not provide tracking information like the muni does and ac transit does they provide uh they expose their gps data so that third parties can provide apps that tell you when a bus is going to arrive well people who want to take the bus to the civic center don't want to take the bus home from the civic center in the evening for very obvious reasons so and and i hear from lots and lots of people who would like to take the bus or take the bus in the morning that they won't take the bus in the evening coming home because they have no idea when the bus is going to come for them. And I think that would be something that the city and the city council should push Golden Gate Transit on is getting that data exposed because they have it on their buses for their internal tracking. and Finally, I think with the general plan, there's some areas perhaps where the sustainability committee and the PBAC may overlap, and maybe we should get some direction to what duties or what duties we should share. Thank you. |
| 02:22:00.08 | Mary Wagner | Thank you. |
| 02:22:00.10 | Unknown | and, |
| 02:22:00.40 | Mary Wagner | Thank you. |
| 02:22:05.58 | Jill Hoffman | Sorry David, what did you say after the North-South Greenway project before general plan participation? |
| 02:22:10.90 | David Sudo | Uh, autonomous vehicles maybe? |
| 02:22:13.30 | Jill Hoffman | Yeah, what was it? |
| 02:22:14.09 | David Sudo | Thank you. Autonomous vehicles? Self-driving vehicles. I mean, that for me on the general plan, when it comes to circulation, |
| 02:22:15.25 | Jill Hoffman | autonomous vehicles. I mean, that for me is a |
| 02:22:20.77 | David Sudo | That's number one, because if we get it right, we can solve a lot of parking problems downtown or in the streets. We can solve some mobility problems for our senior citizens, but if we get it wrong, we're going to have more traffic. We're going to have a huge drop in parking revenue, which is a large portion of our general revenue or general budget. Thank you. |
| 02:22:39.22 | Jill Hoffman | Thank you. |
| 02:22:41.82 | David Sudo | that, |
| 02:22:47.75 | Ed Fudge | Ed Fauch to Alexander on the pedestrian bike committee. Several things. It's not explicit in the charter that the pedestrian bike committee work on congestion management. And maybe it just doesn't need to be. But I assume based on the conversation we had for the last hour plus that you would want to have that continue. So I just you I may assume that's the case. The committee has no budget, but there's a $58,000 surplus this year. So just a thought. Just an idea. With your packet, It was a one-page table graph, I'm sorry, a table, table, with some real questions. that we've never really been given direction on with some suggested answers and some highlighting and one of those and I don't think tonight's the night to get into it because I suspect each of those might stimulate some interesting conversations. But for our committee, the answers to those questions are really important. David alluded to one. Do we really, are we preferring bikes to cars? And if so, why? And if not, why? Because the answers to that as, really fundamental ramifications and we understand that we have various kinds of bikes, recreational bikes, visitors and so on and so forth. And then the last question actually was married to a draft city ordinance that we reviewed as a committee and I and it didn't end up in your packet which is fine because it's not on the agenda tonight. But it gets to the question about the bike vendors. and the participation of the bike vendors. So to be just really blunt, you've had the bike vendors come up here and tell you they are not going to participate in city sanctioned activities. And they know, or they thought, and they're pretty sure you couldn't do anything about it, Where I, in the world I live in, there's a saying, no conflict, no interest. If you don't create a conflict for someone, they're not interested in your solution. We think there's a problem, but they don't. And the example I'm going to give you without getting into the thing is if I bought 500 bikes myself, and got them downtown and dumped them in the downtown, whether I rented them or not. and tied up all our parking. The city would go, wait, that's not fair. We have a small amount. You're crowding out all the individual bike riders and so on and so forth. And I think having had three years to think about how we manage the fact that the bike vendors in essence do that. They buy thousands of bikes. They know they're coming to the city, that there's a draft ordinance that I appreciate you taking a look at. having city attorney take a look at because i actually think it works i think it's very fair i think it's very straightforward and it's it's a way to encourage the bike vendors to participate with us if they were it opens up all kinds of possibilities one that Councilmember Burns and I have discussed several times which is to say if the Scarposi's whoever's running that actually didn't have to put bikes ANA. bus or whatever. If in fact people came across the bridge with a token to pick up a bike and bike back the other way, the bike would never be on the ferry. The number of bikes coming to Salcedo would be cut in half. because It just comes one time, right? It's not doing the thing. I think. And actually that works for the bike vendors to the extent that they can turn their inventory twice in one day, whereas right now they generally can only turn their inventory once. But the bigger point is that if you want the vendors to work with us, we have to give them the motivation to do that, not unlike what you did with the ferry vendors, you had to get them motivated Because right now we see a problem, and we come up with solutions, and they go, well, there's no problem. So I just use that as that last item is like, should we be more proactive? in coming up with resolutions or strategies to engage the bike vendors. If you were wondering what that meant, it i think it refers to a draft ordinance there there is a draft ordinance that goes it's in the pedestrian bike minutes and so you know perhaps another evening we could walk through those questions i'm just last comment it may not be the answers may not be unanimous among the council there's some that's political and and and stuff, but as a committee, Those are really fundamental questions that it would be great if we could get direction on. Thanks. |
| 02:27:19.44 | Jill Hoffman | before you leave, I forgot to ask David, but what's your feedback on kind of... seeking or earmarking or identifying grant funding opportunities. |
| 02:27:32.44 | Ed Fudge | I would say it doesn't hurt to put it in. As soon as you said it, I think, I bet that's something David could do. And I'm not just like dumping it out. He always comes up with stuff. Because he's way in the weeds on that kind of thing, I'm guessing. And so, It seems to me it doesn't do any harm. And then if I or another member or a future member picks up the phone and calls someone who's got a grant, I can say, well, I've been authorized by the city to ask these questions, and they, you know, so I don't think it hurts. Thank you. We got a lot of fish to fry, but having it in there doesn't, you know, great. |
| 02:28:07.11 | Unknown | Thanks. |
| 02:28:09.09 | Joan Cox | Thank you. |
| 02:28:16.16 | David Sudo | I forgot to address that. My understanding with grants is most of our grants are either federal or state funds. |
| 02:28:22.66 | Unknown | Mm-hmm. |
| 02:28:22.69 | David Sudo | Thank you. So, you know, and they're highly politicized. And pretty much the only way they're going to happen is if our engineering staff goes through the process. Yeah, that's correct. |
| 02:28:22.99 | Unknown | Thank you. |
| 02:28:26.40 | Unknown | MAKING A LITTLE BIT OF |
| 02:28:38.32 | Joan Cox | Thank you, David. Anybody else want to comment on this? |
| 02:28:50.45 | Jill Hoffman | So I agree with Dr. Fotch. We should add back in... the working on congestion management. |
| 02:28:57.59 | Joan Cox | I'm a bit confused because what's, I mean, isn't that what bullet point two says in part? Address congestion management. |
| 02:29:07.95 | Joan Cox | So... was there something sort of more you wanted to do elaborated there or. |
| 02:29:17.57 | Jill Hoffman | Well, I think it's as related to the city's neighborhoods, south, central, and north. during the circulation, that's sort of, that bullet two focuses on the general plan THE FAMILY. it is. So I think he's saying that congestion management in town generally as a |
| 02:29:35.96 | Joan Cox | Well then why don't we add it to bullet point three? |
| 02:29:38.69 | Jill Hoffman | Yes, I like that. congestion management and other circulation issues. And then I like your idea of adding as bullet five, |
| 02:29:49.92 | Unknown | Right. |
| 02:29:50.39 | Jill Hoffman | identifying grant opportunities, obviously for the city engineer to pursue, but certainly they could at least identify what some of those opportunities might be. |
| 02:30:06.34 | Joan Cox | I like the suggestion in the chart you know, should the city institute one or more programs to proactively motivate bike vendors whose clients frequent to cooperate with city-sponsored bike programs? Yeah, I like that. I like that as a bullet. And not take out the should and put a period at the end. the bike the pedestrian bike nation is to one or programs practically motivate bike vendors whose clients frequent sauce leader to cooperate with city sponsored bike programs. So perhaps it's provide feedback to the city about Yeah, or the bike and ped committee. proactively come up with a program. |
| 02:30:47.68 | Jill Hoffman | Yeah. They can't institute it but they can make recommendations to the city. Mm-hmm. |
| 02:30:52.34 | Unknown | Thank you. |
| 02:30:53.94 | Joan Cox | I mean, I have no problem with half of this, half of the stuff on the table. I agree. I think we should come back. |
| 02:30:58.18 | Jill Hoffman | I agree. Yeah. |
| 02:31:00.30 | Joan Cox | more immediate and some of it, for instance, Ordinance 1128 discussion, that's clearly a general plan discussion. Yes. |
| 02:31:05.26 | Jill Hoffman | That's it. Thank you. |
| 02:31:06.80 | Unknown | Yes. Yes. |
| 02:31:08.40 | Joan Cox | And so, but needs to happen really soon. I think one of the questions I have, maybe of Lily, is how do you see the interaction between the Bike and Peg Committee and our general plan efforts? And Thank you. |
| 02:31:27.77 | Jill Hoffman | I know. |
| 02:31:28.03 | Lily Whalen | they're on the group for M group to reach out to. |
| 02:31:30.32 | Joan Cox | Right. |
| 02:31:30.76 | Lily Whalen | Yeah, so at this point right now, we're trying to identify a date that would be appropriate for MGR to sit down with that group as a stakeholder. group to work with them on some existing conditions. And then I think M group also envisions running ideas through them as the general plan process. |
| 02:31:50.30 | Joan Cox | And so would that become almost like a, I don't want to use standard, but a routine agenda item on the bicycle and pet agenda, the general plan, and how's that gonna work? |
| 02:32:02.52 | Lily Whalen | It could be, depending on what topic |
| 02:32:04.97 | Jill Hoffman | group was addressing at the time? I mean, right now, the general plan update is on every agenda for the Sustainability Commission. |
| 02:32:11.97 | Unknown | THE FAMILY IS THE FAMILY |
| 02:32:12.04 | Jill Hoffman | It's just every month that's something discussed by sustainability. So that could easily become a standing agenda item for PBAC. |
| 02:32:21.83 | Joan Cox | Even if it's just an update on where they are so that they know when they need to participate and how they need. Is that basically the idea? |
| 02:32:23.28 | Jill Hoffman | where they are so that they know when they are. Yes. Correct. |
| 02:32:30.65 | Joan Cox | OK. |
| 02:32:31.07 | Jill Hoffman | And then to Dr. Fotch's point about having a city council liaison, you know, my job for the sustainability commission meetings is to provide that update and then get feedback from sustainability commission. |
| 02:32:44.29 | Joan Cox | Now, remember, we do have one. |
| 02:32:46.67 | Jill Hoffman | I know. |
| 02:32:47.16 | Joan Cox | A liaison. |
| 02:32:47.92 | Jill Hoffman | But it's not written in the charter, is the point. |
| 02:32:51.22 | Joan Cox | Right. |
| 02:32:53.74 | Jill Hoffman | For sustainability, the City Council is a non-voting member. That's important because sometimes The city council as a body votes on things presented by the Sustainability Commission. in my I think it should be a non voting what would you |
| 02:33:07.35 | Joe Burns | What do you currently do? |
| 02:33:09.01 | Jill Hoffman | Thank you. |
| 02:33:09.50 | Joe Burns | Not. He's non-voting. Yeah. Okay. But we have, you know, like the Parks and Rec, department has a liaison. I don't know if it's in that resolution or if it's anything formal, but we determine, this body determines when we appoint a liaison, not the resolution necessarily for that. |
| 02:33:23.33 | Unknown | Bye. |
| 02:33:23.35 | Jill Hoffman | Yeah. HURT. |
| 02:33:25.76 | Joe Burns | I agree with you. |
| 02:33:27.55 | Jill Hoffman | But I don't have any issue with Dr. Fuch's recommended revisions to our resolution. |
| 02:33:32.65 | Joan Cox | Right. you |
| 02:33:33.00 | Jill Hoffman | Thank you. |
| 02:33:33.02 | Joan Cox | you |
| 02:33:33.07 | Jill Hoffman | Yeah. |
| 02:33:33.29 | Joan Cox | Thank you. |
| 02:33:33.51 | Joan Cox | Yeah. Okay, so I guess, I gather, is there any other comments? I have one more comment, sorry. |
| 02:33:40.11 | Joan Cox | And that was based on David's two those comments about you know, the coordination between pedestrians and the buses and the Golden Gate transit bus. So yeah, I think that's a great, and the tracker, yes, the GPS tracker so you can track them on your phone. Yes, I say. Thank you. |
| 02:33:49.86 | Unknown | Yes. Thank you. Thank you. |
| 02:34:00.04 | Joan Cox | There is naturally going to be overlap between bodies, and that's good, I think. And so actually all the things you mentioned, David, I don't see, I think at some point, |
| 02:34:04.78 | Joan Cox | Mm-hmm. |
| 02:34:13.52 | Joan Cox | especially certainly as it relates to the general plan, but more generally and more immediate tactical stuff, I think you absolutely should be thinking about it. |
| 02:34:22.18 | Joe Burns | What did we determine on attachment E? I heard you say at least half of these, are we going to bullet them? |
| 02:34:28.61 | Jill Hoffman | I think Jill, Councilmember Hoffman recommended rephrasing the last bullet. And then the mayor pointed out that some of the other bullets we're going to address naturally through the general plan process. So perhaps not necessary to add them to the resolution today. So we're going to add. we're going to add congestion management which is bullet one and we're going to add bullet 5 and then 2, 3 and 4 we'll discuss as the general plan. |
| 02:34:58.39 | Joan Cox | I think as we're going through the process of both finishing the RFP, but also deciding its scope, you know, and as one thing, and the general plan is another thing, and the ongoing tactical and strategic stuff that the, pedestrian bicycle committee too. These, all these will be answered. Some need to be done immediately and some need to be done |
| 02:35:19.86 | Joe Burns | I just look at the taxpayer funds portion being a very large discussion even outside of the general plan. We touched on it tonight. No, I need to come back here. Right. Thank you. |
| 02:35:30.42 | Joan Cox | That definitely needs to come back here. Yeah. Thank you. |
| 02:35:34.42 | Lily Whalen | SO ASSOCIATED. |
| 02:35:34.88 | Joan Cox | Okay, so I think you need some action for us, which is to approve this resolution as modified, isn't it? |
| 02:35:34.89 | Lily Whalen | Okay. |
| 02:35:40.19 | Lily Whalen | That's what we're recommending. And if I could just repeat back in summary what I heard from the council, to incorporate the PBACS revisions as they drafted in red line, to add congestion management to bullet number three. To add a new bullet number five regarding identifying grant opportunities related to bike programs. And then add a new number six, which is rephrased the last item in attachment E. |
| 02:36:09.00 | Jill Hoffman | All right. |
| 02:36:09.25 | Lily Whalen | Great. |
| 02:36:12.24 | Jill Hoffman | And then were you going to add something from David's thing about the tracking? Or that's just part of the natural, that's within what you're already doing on the circulation issues in bullet three here. |
| 02:36:12.51 | Unknown | Bye. |
| 02:36:29.84 | Joe Burns | Bye. |
| 02:36:29.97 | Joan Cox | Yeah. I think so, yeah. |
| 02:36:32.32 | Jill Hoffman | Thank you. |
| 02:36:32.33 | Joe Burns | So |
| 02:36:32.42 | Jill Hoffman | So, |
| 02:36:32.79 | Joe Burns | I'll move that we... Oh, go ahead. |
| 02:36:35.29 | Jill Hoffman | Thank you. |
| 02:36:35.31 | Joan Cox | It's you. |
| 02:36:35.83 | Jill Hoffman | Do we recognize that? |
| 02:36:35.84 | Joan Cox | Thank you. |
| 02:36:35.86 | Joe Burns | I recommend that we accept the motion as stated by Lilly. |
| 02:36:36.23 | Joan Cox | I'm not sure. |
| 02:36:39.74 | Joe Burns | with the changes. |
| 02:36:40.60 | Joan Cox | Thank you. |
| 02:36:40.91 | Jill Hoffman | Second. |
| 02:36:41.82 | Joe Burns | Thank you. |
| 02:36:41.84 | Joan Cox | Okay, all in favor? Aye. Good, that motion carries and we are going to take a short break. |
| 02:36:43.15 | Jill Hoffman | Bye. |
| 02:36:54.64 | Joan Cox | Okay, we're back on the record. We move the Dunphy Park discussion as a new item C. and followed by the strategic plan update, which will be a new item D. So over to Jonathan Goldman, our Public Works Director. |
| 02:37:16.13 | Jonathon Goldman | Thank you. |
| 02:37:16.97 | Joan Cox | Thank you. |
| 02:37:16.99 | Jonathon Goldman | Thank you, Mr. Mayor, members of the council, staff, and members of the community. Brief presentation, you've got a staff report on this item, but just wanted to make sure that you and the community know the status of our efforts to get them the park renovated. In July, the city council authorized us to issue notice inviting bids. Following that authorization, staff and our design team expended, including our legal team, expended a significant level of effort to take a fairly complex approach project and ensure that the plans and specifications were adequate for its complexities and that the best available information regarding site conditions including the presence of former dump contents and rail facilities underground and in portions of the site was provided to bidders to minimize the risk of claims or change orders we held three pre-bid conferences seven addenda were issued during the bid period and in part because we wanted the attention of the marketplace but also needed to make sure that again a fairly significant set of documents plans and specifications our front end specifications and other information was available to bidders in time for them to make to prepare intelligent bids and then submit bids. Unfortunately, we only received two bids. They were opened and read aloud at the appointed hour on Monday, October 9th. The low bid received totals more than $4.6 million for the entire project, including both deductive alternates. The base bid received from that bidder, including the deductive alternates, totals $2.68 million against the city's estimate of $1.6 million for the base project scope. We are currently in review with the joint aquatic resource agencies for permits to construct. Those agencies include BCDC, Corps of Engineers, Regional Water Quality Control Board. We have responded to the first set of comments from BCDC, but are still in the process of acquiring the permit that our contractor would have needed for us to authorize them to start work. we have also relatively recently completed using a consultant who was recommended to us or or referred to us by cal recycle the the primary regulator of our former municipal landfill performed magnetometer metal detector and ground penetrating radar investigation in September. And then they followed up with what's called a cone penetrometer survey on October 16th. I'm awaiting the results of that, kind of the cumulative total of those investigations. More importantly than me waiting, it's that information about the lateral extent of the landfill contents as well as the depth of cover that exists now that will allow CalRecycle to tell us what extent of work they will do without cost to the community or, in the worst-case scenario, tell us the extent of work that we have to do. So we're anxious to get them that information so that they can make whatever commitments they're willing to help us deliver the project. In addition, independent from the letter of support that you authorized earlier this evening on the consent calendar, the North Bay Conservation Corps is submitting a grant application for a state coastal conservancy grant under California Proposition 1. that we're optimistic will result in funds for some of the passive portion of the park work. Just again, by way of background, in June, these are some of the graphics that you saw, the concept that we developed about how to structure the bid forms to maximize flexibility. And I wanted to just show this. This is impossible to read, but this is one of four pages of the set of six alternates that we ended up having to structure and provide to the bidders to preserve that flexibility. Not a simple situation, although the four page is better than 23, which is what we started with when the original bid form went out on this project. Six additive alternates, the base bid, volleyball court and restroom, Central Park area, south and east of Litho, Shoreline Beach Access and Living Shoreline. had discussed a deductive alternate to give the contractor the option of starting work later rather than having to work during the rainy season. And then during the course of our kind of internal value engineering process during the bid period, we also identified the opportunity to reduce the scope of the B storm drain work, and issued that as a deductive alternate. Our low bidder did at least offer some advantage to us in a deductive, you know, a reasonably good price for that deductive alternate, but again, it didn't really materially improve the bottom line. So staff's recommendation as I mentioned, provided in the staff report is that Council pass adopt a resolution thanking the bidders and rejecting the bids in doing that we also recommend that we take advantage of the opportunity not that there's not disappointment in not being able to start work right away take advantage of the opportunity to finalize the permits finalize the Cal Recycle and Proposition 1 funding opportunities allow the bidders, and I'm sure you've heard this probably from me, but certainly even in other areas in the community, The amount of public work being done in Marin County this year, I think is probably more than, certainly more than in any time period that I'm aware of as long as I've lived in Marin County. And I think that the fact that we had, for example, five bidders at the initial pre-bid conference or prospective bidders and only got two bids, I mean, obviously the project is complex, but I think the market is saturated with work, and we have an opportunity to take advantage of that. Let the contractors who regularly perform public works projects in Marin County you know, finish their backlog of work for the dry season, get into the winter time, and potentially, um, give us a better bidding climate if we're able to go back out and invite bids in January. I also believe that there are some, continue to be some opportunities for us to to value engineer the project, not diminish the value of the project. In other words, not reduce it in scope, but instead find ways with the benefit of some constructability analysis that we didn't really have time to do. And knowing what the marketplace has told us about that four-page bid form, we now have specific bids for each of those quantities, 6,000 square feet of permeable pavement. We now have a unit price for that based on current marketplace, so we have the opportunity to try to work the scope of the project some with the objective of reducing the cost. So I am not in a position to ask you to authorize a specific budget augmentation for our design team tonight because they haven't prepared that proposal but would like assuming council concurs with the recommendation to reject bids would appreciate your direction to come back with a budget to allow us to to do what we recommend value engineering with the intent of going back out once some of the uncertainties have been resolved and hopefully the marketplace settles down a little bit. |
| 02:46:26.08 | Jonathon Goldman | That is the end of my presentation. I'm delighted to answer questions. |
| 02:46:31.52 | Joan Cox | Thank you. Questions for Jonathan? |
| 02:46:38.91 | Joan Cox | Okay, I'll go. So I realize there's been some recent Obviously, the fires up north and so on are going to cause a major disruption in the construction market. But I've been hearing generally that, say, through TAM, actually, and some of those construction projects, that things are coming in sometimes two, three times, engineering estimates. What's going on? |
| 02:47:08.20 | Jonathon Goldman | Well, I... I can think of three things, and unfortunately, I wish that I could definitively say that the future is going to be significantly calmer and better in a number of aspects. But even before the fires, My understanding, for example, from Scott Gelati, who's a senior vice president of Majoran Gelati, there are something like five contractors working at Oroville Dam. And they're working seven days a week, 12-hour shifts, two shifts a day, attempting to get the spillway and the dam made significantly safer. coming into winter than they were at the end of last winter. So a operating engineer with skills and experience has the opportunity to go work for a year at Oroville and take the next two off without having to work because seven days a week, 12 hour shifts is worth a lot to an individual. That was before the fires. In addition, as you know, I mean, a number of contractors, Team Gelati, Majoran Gelati, Gelati Construction, Gelati Brothers, Bauman, who built Sweeney Park and we were fairly certain was going to bid on this project, they're just really, really busy. And with the complexities of our project and our bid form, having an estimator devote the amount of time necessary to figure out all the nuances of our alternates and things like that. I think that it was just a timing issue there. Now, |
| 02:48:58.94 | Adam Politzer | Jonathan, can you just add on fuel and material because of the hurricanes in Texas as well? |
| 02:49:05.03 | Jonathon Goldman | Yes, so for example, the deductive alternate that we crafted to try to give contractors the opportunity to book this work now for next construction season instead of having to bid it now and start working right away. based on some of the feedback we got during the pre-bid conference, The cost of fuel and asphalt and materials is something that they need to lock in in order to submit a responsive bid that they aren't taking unnecessary risks for. So the contractors that we talked with said, I can't get... firm prices out any more than 90 days in advance. So you giving me the opportunity to wait four months to start work, Doesn't really reduce my risk. In fact it increases my risk. So if you look at the two bids that we received the deductive alternate for delayed start both valued at nothing and And some of that instability in the materials and fuel market has to do with certainly Houston, which is an energy center, a petroleum center in this country. But also, I think in general, a lot of uncertainty in the marketplace. I think it's relatively easy to understand some of the the rationale behind the prices that we did receive, And again, optimistically, I think if we can reduce with the passage of time, with the acquisition of permits, and with some value engineering, continue to reduce the contractor's risk and reduce the overall expected cost of our project, I think we stand a better prospect of getting bids that we're then in a position to recommend award for. But I can't guarantee it. It's interesting on certain times, and as you said, the fires are quite capable of also significantly affecting the marketplace here. |
| 02:51:20.11 | Joan Cox | Any other questions for gentlemen? |
| 02:51:22.71 | Joe Burns | I have a question. I really feel like I'm backing up the bus, and I'm not sure it's as important, the answer at this point, since given the information you just provided and our recommendations here. But I'm still trying to wrap my head around the differences here that we're talking about as far as what the entire project is in comparison to what the last meeting we had on this. There was a base project and two different phases that we considered, and we were told the base project is probably an estimate about a 1.6. THE LAST MEETING WE HAD ON THIS, THERE WAS A BASE PROJECT AND TWO DIFFERENT PHASES THAT WE CONSIDERED AND WE WERE TOLD THE BASE PROJECT IS PROBABLY AN ESTIMATE ABOUT A 1.6 AND THESE OTHERS TOLD US SOMETHING DIFFERENT AND I DON'T KNOW WHAT THE DIFFERENCE OF WE LOOKED AT THAT AS AN ENTIRE PROJECT AND NOW I SEE THAT THERE'S SOMETHING ELSE DIFFERENT. THERE'S AN ENTIRE PROJECT THAT INCLUDES BOTH DEDUCTIVES. |
| 02:51:53.44 | John Scapazi | MAKING A LITTLE BIT. |
| 02:52:04.78 | Joe Burns | And then there's a base that includes both deductives. Correct. So what's the difference between a base in both deductives and the entire project in both deductives? |
| 02:52:08.54 | Jonathon Goldman | THE CITY. |
| 02:52:12.48 | Jonathon Goldman | Well, specifically the... Other than $2 million. The base, well, right, setting that aside. Yeah. The base part of the project did not include the restrooms, did not include the volleyball courts. It was primarily the infrastructure associated with the B Street storm drainage project that has to be constructed if we're going to renovate Dunphy Park. It probably has to be constructed anyway, but if we're going to do the work at the park, it makes sense to do that project at the same time. The permeable pavement associated with the parking lot and the lighting, that was the base bid part of the project, and we can go back to the slide if you want to see that graphically. The two deductive alternates, one we discussed a few minutes ago, if we, instead of telling the contractor that we anticipate issuing notice to proceed. |
| 02:52:53.43 | Mary Wagner | Yeah. |
| 02:53:08.23 | Jonathon Goldman | within let's say three weeks of notice of award. If council awarded a construction contract tonight, they then have 10 days to get their bonds and their contract agreement in place, and we have the authority to issue notice received right away. So they have to be prepared to do that. The deductive alternate for allowing them to start four months down the line instead of right away, they valued at zero. So there's no change in the cost of the base bid or any other part of the project if we choose to to trigger that alternate, choose that alternate. The other deductive alternate, as I recall, was worth around $160,000, and it was to modify the plans associated with the B Street storm drain project instead of replacing the two outfalls that exist now, which are fed by two separate storm drain lines that are buried underneath the underneath the park instead of replacing those with with twin 30-inch storm drains which would have required digging about a 10-foot wide trench about 10 feet deep through a former municipal landfill in tidally influenced groundwater. So it would have required shoring, dewatering, a fairly significant amount of work, we crafted a deductive alternate that would have allowed them to do the stormwater quality improvement part of that, which is a sedimentation structure on the bridgeway side of the project, and replace the two outfalls. So the idea was let's try not to create a complex, difficult problem for the contractor, having to work underground in that environment and tidally influence groundwater. The possibility that the water that comes out of the trench has to be treated and may even not be disposable to the sanitary sewer and instead has to be hauled somewhere else and treated to be disposed of. |
| 02:54:47.73 | Unknown | Yeah. |
| 02:55:17.66 | Jonathon Goldman | you know, the marketplace valued that, well, one of the bidders valued that alternate as a $160,000 deduct. But that's it, we're still significantly above where I think it would be prudent, knowing what we know about our inherent sense of the value of the work and the finances we have readily available. |
| 02:55:39.85 | Joe Burns | It's just in my, and I get it. prior to your previous slide, I was looking at the deductive alternatives as those phase things that were on the map last time. And I had a question at that point that I didn't quite put together, that the sewer pipe was one thing, but it caused a phase of the construction to be a different, and we had a discussion. Now, there was just kind of an overlap of confusion. But in this, I was just trying to figure out, you know, where we missed on the 4.6 million, which part of that is like how much of this bathrooms and volleyball compared to what we expected bathrooms and volleyball to come in at, you know, just But again, given that the number is so large and our other tasks here, it doesn't really matter. |
| 02:56:25.80 | Jonathon Goldman | Right, and the bids themselves, including the four page bid form, are available and delighted to share them with you if you're interested in seeing those details. |
| 02:56:39.62 | Joan Cox | Any other questions? Any member of the public like to comment on the Dunphy Park agenda item? |
| 02:56:42.19 | Unknown | Thank you. |
| 02:56:51.84 | Joan Cox | Let's bring it back here. uh, going up. |
| 02:56:56.25 | Jill Hoffman | Um... So I agree with all of Jonathan's recommendations. A couple of points I wanted to make is I am scheduling a meeting with the city attorney and the city manager regarding exploring insurance archaeology for various projects. And this is a project I would like to include in that list as another potential source of funding, particularly with respect to the landfill. And then I noticed from the staff report that we, that the, that, uh, the budget for the designer to go back and value engineer. Just as a, I know I'm beating a dead horse, but I just wrote another architectural contract today. I would like to see our future architectural contracts include an obligation of value engineering within the initial contract price if bids come in a certain percentage over the contractor's estimate, or over the architect's estimate, so that you include an estimate as part of the architect's scope of work. If the price comes in a million dollars over as it did here, then the architect has the obligation to do that value engineering estimate. as part of their initial scope at no additional cost to the city because the thought is they should be the experts who are able to get a little bit closer than double the project budget with respect to their estimate. Now, In this case, I actually believe there are extenuating circumstances as described by our Public Works Director. But just as a general rule, it reminded me that this is a personal goal of mine for contracting. Thank you. |
| 02:58:47.77 | Joan Cox | Great. Anybody else have anything to say? |
| 02:58:51.08 | Joan Cox | I agree with the Vice Mayor. with the course of action that Jonathan has laid out You know, I also want to voice a concern now that I have that I have a real concern that we're going to be able to do Dumpy Park. I mean, we budgeted 1.6 clearly. That's not even in the ballpark of what we're going to need. Hopefully some grants will come to us, but with regard to the feasibility of this project, like I said, I have some real concerns. And I think we need to start conveying that and setting those expectations with the people that voted on this project. talk. |
| 02:59:35.21 | Joan Cox | So we need a motion, I guess. Yeah. Um... |
| 02:59:40.61 | Jill Hoffman | Yeah, we have to move to... |
| 02:59:42.02 | Joan Cox | to at least reject. |
| 02:59:43.49 | Jill Hoffman | Thank you. thank and reject all bids. We have to adopt a resolution thanking the bidders. rejecting Ovid. |
| 02:59:52.47 | Joe Burns | Okay. |
| 02:59:52.52 | Jill Hoffman | Okay. |
| 02:59:53.52 | Joe Burns | Bye. |
| 02:59:53.55 | Jill Hoffman | Thank you. |
| 02:59:54.24 | Joe Burns | And then provide direction in a separate motion? |
| 02:59:55.88 | Jill Hoffman | Yeah, so, well, I don't think, it can be all one motion. So I recommend we adopt the proposed recommendations that we adopt a resolution thanking the bidders and rejecting all bids, direct staff to return with recommended budget amendments to authorize the design team to value engineer the project plans with the objective of inviting bids in January or after for a project that can be awarded using then available funding and that we use the, time in the interim to finalize permits and identify additional potential funding for the project. |
| 03:00:32.26 | Joan Cox | Second. All in favor? Aye. Okay, that motion carries. Okay. |
| 03:00:34.47 | Jill Hoffman | Hi. |
| 03:00:39.84 | Jill Hoffman | Thank you, Jonathan. Thank you. |
| 03:00:43.70 | Joan Cox | How are we doing time-wise? We're doing fine. Yeah. Um. |
| 03:00:46.86 | Jill Hoffman | We're behind, because that was a half an hour item. |
| 03:00:48.04 | Joan Cox | Yeah, I... Oh, yes, of course we move this around. Okay, go back to a new item. |
| 03:00:51.60 | Jill Hoffman | Yeah. |
| 03:00:56.02 | Joan Cox | D, which is the 2018-20 Strategic Plan update number one. |
| 03:01:14.01 | Charles Melton | Good evening. This is an update to the council. This is the information that was presented to the finance committee last week for their discussion and bringing forward to the city council for... your information. that We're building on the strategic plan that the city has had in place since 2014. As you notice, it starts out with FY 1415 and then has a six year run, basically made up of three different two year strategic resources allocation plans. The city adopted five core values, Yeah. excuse me, adopted core values and then adopted goals that create the vision and goals that implement the vision. sustain the mission These goals feed across all of the years. There's milestones and objectives within the goals. that help build that and create tasks that implement those goals. So I want to go back to we are in the last two years of this six year cycle. This will allow us to build out the remainder. As you notice the very last statement there, a safe, thrive, friendly community with an updated general plan. We are currently in the general plan process with the expectation that it'll be ready for adoption in FY20. right at the tail end of this six year cycle. So as we head in, we would then create, we're going to build out these two years. And then we'll start the next cycle in 2020, building a next six year plan. of implementing the general plan. We built this slide to show the relationship of all of the different types of planning activities that we have, you'll see the annual budget For state law, we adopt an annual budget and annual appropriation. We have a two years resources allocation plan This year we're in the second year. of the two year resource allocation plan. We'll be starting our two year plan come January. we have the strategic plan. You'll see the initial, the second stage, which we're in right now, and then now we're heading into the third stage. You'll notice in there we also have the MOU negotiations, which overlap. in the middle of this, the general plan update, which spans them, and then the general plan implementation, which kicks off the next cycle. Included in here is also the six year capital improvement program where we update it with the strategic resources allocation plan. So every two years it's kind of updated, but it is a rolling six year plan. And then within our recommendations to the finance committee for consideration as part of the strategic plan, update would be a 20 year capital assets vision. Thank you. So you see it's a lot of work in there, but it does all tie together. The city's five goals, |
| 03:04:08.97 | Jill Hoffman | Range planning. Sorry, Melanie. |
| 03:04:09.46 | Charles Melton | Sorry. |
| 03:04:11.69 | Jill Hoffman | This is not in my comfort zone, so I'm going to forget if I don't ask as we go, if that's okay. You have the six-year capital improvement plan under the years 2018 to 2024. |
| 03:04:15.11 | Mary Wagner | Thank you. |
| 03:04:15.13 | Charles Melton | as we go if that's okay. |
| 03:04:24.33 | Jill Hoffman | But my understanding is that we already have a capital improvement plan in place. So are those the accurate dates? Well, this would be the next round that will start with this budget cycle. So we'll be updating it. So we'll be adopting a brand new capital improvement plan |
| 03:04:36.29 | Charles Melton | So we'll be updating it. |
| 03:04:40.54 | Jill Hoffman | that will start July 1 of 2018. |
| 03:04:45.47 | Charles Melton | Correct, it is a rolling plan. So that's why I say it's updated biennially, so we're coming into our update. You could put a six-year capital improvement fan before that and after that. OK, thank you. So the city's goals are long range planning, community engagement, fiscal resiliency, investment in infrastructure, and quality levels of service. One of the things that's included in your packet is the draft plan. which is the beginnings of the updates that were presented to The finance committee, they're actually tackling that tomorrow morning in detail. but where staff has started to update the timelines and add more milestones and show where we've come. and where we're going. and where staff is recommending we go. Should be noted that at the back of the That report is an audit. that shows where we've come since 2014. Most particularly, the long range planning. We're now in the process of completing in the general plan update process, it's been a long, undertaking just to get this far, but it's impressive. We are now in it. We have a contract. We're in year two. Community engagement, we have a communications director, we have an aggressive THE FAMILY. Currents program as well as the brand new website update Fiscal resiliency, the city has a very strong financial position, has also established OPEB and pension trusts. Thank you. um, And in goal four, investment in infrastructure, we have invested a significant amount in streets over the last few years, but we're also in the middle of a $15 million infrastructure investment between parks, sewer, and MLK. Finally, the quality levels of service. I think it goes without saying the city does deliver a phenomenal level of service to its citizens. We're excited to see the upcoming Tracit permitting and planning software, which will elevate services in CDD to a whole new level. That's also a major accomplishment since 2014-15. The long range planning. Again, the general plan update is in process. The marineship specific plan was deferred to the general plan update specifically Pardon me. intentionally. The protection of the historic researches We have done a lot of the research and analysis, historic resources, thank you. That continues to be an evolving discussion with various Elements being determined. Marinship was one of the primary areas. We continue to talk about that. So some of those timelines have shifted. The bicycle and pedestrian plan is pending a new draft. We went through an initial draft process, got a lot of feedback, and that's now being redrafted. And goal two, the community engagement. We're proposing to actually take the annual surveys to every two to three years so that they're actually more effective and we get a better bang for the buck. But to continue to gather community feedback, we also use online town hall, which is noted in the Objective 2-2, the city's website, and a much more aggressive use of social media, including nextdoor.com, which is really evolving in just the last year as an act of social media. Our fiscal resiliency. is talking about our maintaining the staffing The MOUs were adopted in 2015, and they cover the staff through June 30 of 2019. Our next negotiations need to begin next fall, so we will actually begin those conversations prior to the end of this fiscal year. to lay in place the plans and for the council to develop its strategy and goals for that process. We maintain an excellent operating budget. We have at least 25% in the general fund and we have only proposed the use of fund balance at this point for one time expenses. We've actually not drawn down on that. We have a, In the process of the strategic long term financial management plan, one of the things that we've talked about is the risk areas and those are continuing to evolve. Um, But those are also recommended for more aggressive milestones in this area for policy discussion, including pension, OPEB, and Um, internal administrative policies and investment and other policies The financing plan for infrastructure, the city did issue a lot of debt and is doing exceptional amount of construction, streets, the certificates of participation, the 2015 sewer bond, $6 million, and measure O, 10 year plan to attribute at least $1 million each year toward capital activities of the city. |
| 03:09:35.89 | Charles Melton | that helps feed our infrastructure goal four. Establishing and maintaining the asset management plan, the storm drain, Dunphy Park, ADA transition plans are all expected to be completed in FY17-18. Obviously, Dunphy Park itself will span further out. But the plans itself for that are well underway. Robin Sweeney Park was complete, a major accomplishment and wildly successful judging from the sounds outside my office. Managing the sewer infrastructure program, again, we're about halfway through that process. And we'll be, again, reviewing that as part of the rate study two years out from now. Remodeling the Civic Center and Library. We've had quite a bit of conversation just recently at the Finance Committee. And certainly Jonathan and I have some pretty robust discussions about it. But looking at additional analysis and incorporating the general plan conversations and this into the general plan conversations about the future of the library. So rather than just work off of initial conversations from five years. excuse me, four years ago, THE END OF THE END OF THE now evolving that conversation into the long-term future of this building. Our quality levels of service. We're in the process of developing the certified local hazard mitigation plan. The service levels, we are revisiting this again in terms of evolving our measures from quantity activities into more management decision-making tools. We are in the process of implementing the online application process. This is TrackIt. We have our first delivery and are in testing. We expect second delivery in the next two weeks. So it is on track and going very well. It will be live in February. We're continuing to identify our technologies. One of the conversations that you've heard some and have helped generate is conversations about meeting. technology and how we utilize audiovisual technology and recordings and things to engage our public. We're also continuing to look at the strategic operational and staffing plans. Police Department was most notable with the post staffing review and continues to implement their new leadership. This is the current schedule that was brought to you in October. We are still on track with the intent to bring the strategic plan to the city council for full review December. and have an adoption in January. We would like to get in January so that we are able to incorporate it seamlessly with the capital plan and the budget. Because we'll be kicking off the budget soon thereafter where we'll be bringing forward the mid-year amendment in late January or the first meeting in February. |
| 03:12:27.69 | Charles Melton | AM. This was part of the conversation for the finance committee. I wanted to leave this in here so that we could bring forward to let you know that the intent is to actually come back to every city council meeting. So that we can go through each of the goals that are on the table, the objectives, and the timelines. Within each of the goals are a series of objectives as we reviewed. And then with each of those are milestones. And those milestones are where we're concentrating our effort. for the update. noticing that the objectives still hold true, and the goals, obviously, are relatively timeless. |
| 03:13:05.48 | Charles Melton | So that's the update, can I answer any questions for you? |
| 03:13:15.11 | Joan Cox | Okay, I'd like to make a sort of comment to help my colleagues here. Okay. |
| 03:13:21.04 | Jill Hoffman | I can't wait. Can you raise a second question? |
| 03:13:22.56 | Joan Cox | Um, If you have in front of you, this was 6C, the attachment to of this. Okay. So... Melanie went through what fact that this sort of new way of doing strategic planning compared to some of the old, I would say, dinosaur ways in which some municipalities do it, was to recognize that what really matters are the actual, in the end, the milestones. What's called goals here could almost be just labels for buckets, buckets to hold objectives and the objectives are buckets to hold milestones. And so we're at the last of a, we're at the third cycle of a six year program. And, In my mind, well, Councilmember Hoffman and I tomorrow, we've got a three hour finance committee meeting where we're going to go through each of these milestones and ask the question how this has been What needs to be moved, is it correct? And it seems that this is, I mean to me, these are the things that we really need to focus on and that we'll be asking the question, is there something missing? Is there something that we shouldn't do? I mean, I'm going to ask now, isn't that right, Melody, by the time we've finished all of this? |
| 03:14:57.92 | Unknown | Absolutely. |
| 03:14:58.84 | Mary Wagner | Thank you. |
| 03:15:00.41 | Joan Cox | But the important thing is the whole goal here, the stake in the ground, and I'm doing this primarily for the people on the video, right? The stake in the ground was by the time the six-year plan's finished, we'll have a new general plan. And that will mean we will probably be... tearing up the strategic plan and redoing it in light of the general plan. I'd just like to make the point that here the staff, I think, have done, over the years, have done a really superb job of, especially as we've had transitions of staff with Melanie coming in, you know, and so on. And this has carried us quite a long way. And so it's going to interesting, fiscal resiliency for instance. Well, we're gonna have to have some important discussions as we prepare for the MOUs. We're gonna have to have some important discussions about do we do something differently in terms of the pension. pay downs and all those sort of things so those are the real those are the real milestones that we got to focus on and I just want to make sure just to help reiterate that you know it's the milestones we should be focusing on here for what our job is right now, knowing that in two years' time, this is going to be a significant rewrite. Now's not the time to rewrite the basic structure, otherwise we'll take a step backwards. So I just wanted to, forgive me for not throwing in a comment, but I just wanted to supplement this. You know, I'm the only one here. that was here when we actually started this. |
| 03:16:49.33 | Jill Hoffman | So question I have is, If the finance committee is going to spend Three hours on this tomorrow. |
| 03:16:58.89 | Unknown | Mm-hmm. |
| 03:16:59.82 | Jill Hoffman | And if... If we adopt the process you suggest where we address one goal per meeting and we get to that goal at 1030 at night as we are tonight. Wouldn't we be better served to perhaps have a workshop for the city council to sit down like the finance committee and get, you know, dig into this and get our head around it, particularly since as Ray as count as the mayor points out He's the only one who was around when this process started. |
| 03:17:35.80 | Charles Melton | That is 100% up to the city council. Certainly, we had quite a bit of discussion about how to make this the most effective use of the council's time. you So. |
| 03:17:47.00 | Jill Hoffman | So I can't comment in response to your comment because we're in the question period. So I'll bite my tongue and wait. |
| 03:17:47.16 | Charles Melton | So, I'll go to a great direction. |
| 03:17:56.05 | Joan Cox | Well, do we have any specific questions? And then we can get into, you know, do we have? No. Okay, is there any public comment on this item? Seeing none. Okay, you're now in comment period. |
| 03:18:11.10 | Jill Hoffman | I think this is one of the most important things we do. And even though, as Ray points out and as Melanie points out, points out we are in we are in a six year cycle that's already along its way. We're in the third phase of a six-year cycle. Because we will be in two years starting the new one, I think it's so important that we get our heads around the current one. give feedback regarding the milestones. And some of those milestones have changed because of events that have happened since this was first conceived in 2013, or early 2014. And I think it's, this is, aside from the general plan, which is the blueprint for the city's stuff, I think the five goals that are enunciated here are so vitally and critically important that this is something that's really worth an investment of our time and energy and business. concerted brain power to make sure we're really delving into this. And again, not that we can wholesale change what's already on the books, but so that we're prepared to identify process improvements for the future strategic plan and make sure that we're keeping the current strategic plan up to date. Even what you've given us, the audit, I love the audit, but this is such a meaty document, you know. As I said, it's remarkable that the finance committee is spending three hours on it tomorrow. the city council needs to certainly invest at least that much time and not when we're exhausted. |
| 03:20:00.33 | Joan Cox | Does anybody have an objection to a workshop? |
| 03:20:03.15 | Joe Burns | No, I was actually excited about having one objective, one goal of meeting. I thought that's going to be great. But tackling them more comprehensively, as well as some of these things are kind of circular as well, one goal feeds another goal. And to look at them more comprehensively in a workshop |
| 03:20:18.10 | Unknown | She eats enough. |
| 03:20:25.33 | Joe Burns | That makes good sense. If you guys can do it. Let's do it right after your finance committee. |
| 03:20:32.80 | Unknown | Oh. |
| 03:20:35.05 | Joan Cox | Yeah, I don't principally have an objection to A workshop, but I do have, you know concern about our time. and you know as many people on the council I don't have unlimited amounts of time to devote to certain things and so Um, you know, if we're talking about three hour city, you know, finance committee tomorrow and then a duplicative sort of workshop to go over what we've already gone over. isn't really a best use of our time, I don't think, for for Ray and I to duplicate something that we're gonna do at a Finance Committee meeting anyway. I WANT TO DO THAT. I WANT TO DO THAT. Um, And to the extent that we can do other things to you know, In another way to. sort of bring us all up to speed at the same time. And that's kind of what you're talking about, I think. And so, and think about creative ways to do that rather than just you know, more time devoted to the same subject. You know, that's just my concern. |
| 03:21:38.23 | Mary Wagner | Thank you. |
| 03:21:40.42 | Joan Cox | Yeah, the only thing I would add to that, though, is that you know, We don't have a lot of folks show up to our finance committee meetings and this is as much an important topic for all our residents to hear both here and on the video. And remember also that what we're supposed to be doing tomorrow is rolling up our sleeves, giving feedback and potentially changing some of the milestones to then be presented to the council for a more robust |
| 03:22:11.60 | Unknown | Thank you. |
| 03:22:17.21 | Joan Cox | So... I'm sort of supportive of a workshop. I'm not talking about an all-day thing, but, you know, it's a couple of hours. I don't know whether we could do it. you know, I'm not sure. get an extra city council meeting in somewhere and just have that as the sole topic, which is essentially |
| 03:22:37.22 | Jill Hoffman | Yeah, I actually was thinking of a weekend, a Saturday or Sunday where, and again, we do it like we have, we've done joint city council um planning commission meetings we've done housing element workshops we've done workshops where it really does open it up to the community to participate again it's this is not a particularly transparent process nor for me uh the best use of my energy when we are considering to key goals at 1030 at night. |
| 03:23:09.55 | Adam Politzer | Mr. Mayor, if I can just... add some comments here. The challenge, you know, and I think as you look at the complexity, of the strategic plan and any one of those goals and the objectives and then all the milestones, you know, if you brought the four of you Any members of the public that wanted to comment? STAFF'S PRESENTATION. you know, any one of those calls is potentially a two-hour discussion. And that's why we were looking to the Finance Committee to at least bring it to a point where we've shedded some of the discussions that we don't think are relevant today or should be postponed as part of the general plan or should be brought forward because of the sequence of events that we know are coming in front of us. So, Without the Finance Committee working with staff. |
| 03:24:04.21 | Unknown | you |
| 03:24:04.48 | Adam Politzer | I think it would be unmanageable to bring Even if we did five different workshops, each one of those, if we started from Staff's recommendation, you know, potentially introduce a lot of discussion that could be address earlier in the process. What I'm hearing though, and I think there is probably universal agreement on, is that we do need to have meaningful discussion that the public can participate at least through watching us on TV or on the computer. But how do we manage that? It was part of tomorrow's task you know, as we go through this, I think we can continue that discussion. But I think it would be Um, unmanageable and potentially very frustrating for all involved based on just the years of strategic planning that we've done, even when it was the simpler stuff with what are our threats and what are our weaknesses and what are our next six months goals. You know, when I started with the city in 2000, that was the process. And even that took all day and ended up with people arguing and very upset with each other because of their own personal agenda. So I would suggest that you focus on how can the Finance Committee help shape this and bring it to the council for a weekend or a study session that may be an hour and a half on a particular goal. And then as we're trying to propose at the end of all of this, we bring you now all of that feedback and information we've collected each meeting and each month, for you now to see the full pie and how this all fits |
| 03:25:56.61 | Joan Cox | Okay. I'm not sure the Vice Mayor was suggesting that the Finance Committee not do its work. |
| 03:26:02.10 | Jill Hoffman | I was not. That was in, I was suggesting, and the mayor picked up on that and followed along. I mean, his comments then endorsed my approach, which was the finance committee work is still critical. the finance committee will shape the strategic plan to be presented to the City Council, but I'm not sure. If you think that each goal could easily take all day, then how in the world are we supposed to do each goal at one per meeting at 1030 at night? I mean, that's just completely unrealistic in my This is something I'm actually very passionate about and I've been bending the mayor's ear about this for months. I... |
| 03:26:52.30 | Joe Burns | I'm hearing what Council member Hoffman is saying, and I agree with that. It doesn't make sense for you guys to sit in a three-hour meeting and then rehash it for us. I would just suggest, whether we do it in the monthly meeting or weekly meeting, I mean, each meeting or at one time, that it kind of mirrors what you guys are going through. Are you tackling in the finance committee one goal at a time, or are you doing... |
| 03:26:52.42 | Jill Hoffman | THEIR HIGHER. |
| 03:27:12.67 | Joe Burns | comprehensive attacks through each set of objectives. How are you doing it and should our approach kind of mirror yours? |
| 03:27:20.96 | Joan Cox | I know. |
| 03:27:22.88 | Charles Melton | We are, the finance committee decided to see how far they could get in three hours. Right. So we're kind of looking to see how that goes. The beauty of it is as many of the milestones are being tweaked. Staff has made a number of suggestions. Most of the objectives seem to still hold their validity and their place. The goals obviously are really, broad and general enough to be sustainable. So what we wanted to do was kind of focus in on where there was the most concern, where there was the most question. So. To be honest, we theoretically could get through all five tomorrow. I think that's a little optimistic. |
| 03:28:07.09 | Joe Burns | I WOULD HATE FOR YOU GUYS TO BE WORKING ON NUMBER FOUR IN FINANCE COMMITTEE WHILE WE'RE GOING OVER NUMBER ONE THE FOLLOWING NIGHT IN A COUNCIL MEETING. |
| 03:28:14.80 | Jill Hoffman | I think the finance is going to narrow it down into something that will then be presented to the council. Correct. And I'm hoping as a wholesale. |
| 03:28:14.92 | Joe Burns | I think the finance just |
| 03:28:17.52 | Unknown | Thank you. |
| 03:28:17.64 | Joe Burns | Thank you. |
| 03:28:17.76 | Unknown | THE END OF THE END OF THE |
| 03:28:23.93 | Jill Hoffman | plan for the council to consider just as the GPAC committee is doing the laboring or, and then bringing back recommendations to. |
| 03:28:28.81 | Joe Burns | Yeah. laboring. |
| 03:28:33.84 | Joe Burns | I just like the idea of us having more consistent. dialogue with it. Yep. So how will we do it? |
| 03:28:37.35 | Jill Hoffman | Yep. |
| 03:28:37.65 | Joan Cox | Thank you. you So, If I may, Melanie. |
| 03:28:42.48 | Unknown | please. |
| 03:28:44.13 | Joan Cox | We actually talked about whether we should do goal by goal in the Finance Committee and we rejected it for the very reasons we've been discussing. And we decided that, okay, we're going to devote three hours, and as Melanie just said, with a great ambition of doing all the milestones of all five goals. Right? We'll see how far we get in three hours. |
| 03:29:09.24 | Joan Cox | I think one of the best ways that this was put to me was actually someone who's been coming religiously to our Finance Committee meetings every time is Keith Kennedy, who's very in tune to this. And his summary was, look, what you're doing here is you're not really changing the strategic plan in terms of the overall strategy, what you're doing is updating all the tactical elements, which are the milestones, and checking that some of the objectives are still OK. But fundamentally, what we're doing is updating the tactical elements, which are the milestones, because as we move those around, Staff needs to know what we think is the priorities of the milestones so that we can start working on the budget. |
| 03:30:03.58 | Unknown | Mm-hmm. |
| 03:30:04.48 | Joan Cox | This isn't just to create a strategic plan so that an updated strategic plan so we can put it back on the shelf and say, whoopee, aren't we good? We've done a strategic plan. The idea is all those milestones and the sequencing of all those milestones and the prioritization of all those milestones inform the budget. |
| 03:30:23.78 | Jill Hoffman | and our constraints. |
| 03:30:24.02 | Joan Cox | and are constrained by the budget. Right, and that's why it's in finance. |
| 03:30:28.79 | Jill Hoffman | And that's why I think it's absolutely appropriate to start in Finance Committee, because the biggest constraint on the strategic plan is the budget. |
| 03:30:30.53 | Joan Cox | appropriate. All right. |
| 03:30:36.86 | Joan Cox | Here's the thing, if we are going to waste hours and hours and hours if We start having a workshop and all we end up doing is starting wordsmithing goal one. That's not what we're going to do. That's a complete waste of time. What we need to know is are these milestones that have been sort of on the books for several years, are they right, still relevant? Should they be moved? The time to change all the objectives and the goals are when we, after the general plan, for the next cycle. So as long as we realize we're focusing on milestones in order to fix so that we can inform the budget, I think we can do this fairly efficiently. But just like the Finance Committee, I actually don't think we should be doing it here goal by goal. |
| 03:31:17.05 | Mary Wagner | you |
| 03:31:17.07 | Jill Hoffman | I agree. |
| 03:31:17.69 | Mary Wagner | . |
| 03:31:25.83 | Joan Cox | Agree. I think tomorrow when we're at hour three, the path forward will emerge. |
| 03:31:33.29 | Joan Cox | If we're still on the milestones for goal one after three hours tomorrow, we'll have to come back sort of with our tail between our legs saying, oh, dear, this isn't working. |
| 03:31:33.54 | Joan Cox | of stuff. |
| 03:31:42.13 | Unknown | THE WORLD. |
| 03:31:44.04 | Joe Burns | Thank you. |
| 03:31:44.05 | Unknown | Sounds good. |
| 03:31:44.54 | Joe Burns | Thank you. |
| 03:31:45.15 | Jill Hoffman | I will say you know the M group was not optimistic about our ability to manage and get through all the goals of the general plan and all of that and we did it very handily so I I'm confident the process can work. |
| 03:32:03.85 | Unknown | So where are we? |
| 03:32:06.16 | Charles Melton | Finance Committee meeting tomorrow morning at 10 a.m. |
| 03:32:06.25 | Unknown | Thank you. Bye. |
| 03:32:09.81 | Unknown | Thank you. |
| 03:32:09.92 | Charles Melton | We will only be allowed out of the room at 1 p.m. We'll see where we're at. And then work with the agenda setting committee. |
| 03:32:09.96 | Unknown | So- |
| 03:32:17.36 | Charles Melton | to determine a workshop day. |
| 03:32:20.47 | Joan Cox | So the next step is maybe the next council meeting. Let's have an update as to what happened in finance committee, not in terms of the details of the other milestones, but what then is the best process having received this feedback? Does that make sense for everybody? |
| 03:32:24.59 | Charles Melton | AN UPDATE. |
| 03:32:25.09 | Mary Wagner | I, I, |
| 03:32:35.98 | Jill Hoffman | Absolutely. |
| 03:32:36.67 | Joan Cox | Is all this going to change how we view the next agenda item? |
| 03:32:39.32 | Joe Burns | Damn. No. |
| 03:32:41.11 | Jill Hoffman | Thank you. |
| 03:32:41.12 | Unknown | Okay. Don't think so. |
| 03:32:41.34 | Jill Hoffman | Okay. |
| 03:32:41.89 | Joe Burns | Don't think it's closed. |
| 03:32:45.48 | Joan Cox | Melanie, does that make sense? Absolutely. Have you got enough direction from us? |
| 03:32:47.20 | Charles Melton | Absolutely. Thank you. |
| 03:32:50.15 | Jill Hoffman | Certainly. |
| 03:32:50.69 | Joan Cox | Okay, super, thank you very much. There's a lot of work here, so thank you. |
| 03:32:55.22 | Jill Hoffman | Thank you for this. Again, I love the audit. And I love the way you laid out the goals versus the objectives versus the milestones. |
| 03:33:07.96 | Joan Cox | Okay, our last business item, and apologies, we're 15 minutes delayed, which It isn't bad considering where we were at about nine o'clock. So is item 6E update on marijuana regulations and Mary. |
| 03:33:28.36 | Mary Wagner | Thank you, Mr. Mayor, members of the City Council. As you indicated, this agenda item is an opportunity to update the City Council on on where we are with the state of marijuana regulation, both in the state legislature and then in terms of the city. And this presentation is purposefully broad. There will be an opportunity for input at the Planning Commission level on the language of proposed regulations and then back up here at the city council level after you receive the recommendation of the planning commission on any changes to the city zoning ordinance. So a quick overview of the regulatory landscape, which we could go back actually to 1996 with the adoption of the Compassionate Use Act, which was supported by the city council at that time as it was with a number of jurisdictions in Marin County. But then fast forwarding to more current regulations, specifically the Medical Marijuana Regulation and Safety Act that went into effect January 1, 2016, which legalized medical marijuana use delivery and the indoor private cultivation of up to six plants. With some slight modifications there on whether the plants are mature or immature, and if there's a medical necessity for more than six. Then we had Prop 64 passed by the voters in November of 2016, which is the Adult Use of Marijuana Act. Legalizes the recreational use of marijuana for people 21 years and older. It also provides for regulation of cultivation and delivery of recreational marijuana. And then in January of 2018, the state is set to begin issuing commercial licenses for recreational marijuana, but not in jurisdictions that explicitly prohibit these uses. Sausalito's existing regulatory landscape starts with the ban on medical marijuana dispensaries in all zoning districts in the city. Then in February of 2016, in light of the changes in the state regulations, the city council adopted a resolution confirming that commercial cultivation and sale of medical marijuana are banned in Sausalito under this concept of we have a permissive zoning scheme. So in order for something to be allowed, it has to be explicitly identified as being allowed. And the thinking and the law at the time that you adopted that resolution allowed for that. And the league supported that as did, it's consistent with what a number of other jurisdictions did. So then fast forward to where we are today, which the state regulations no longer recognize that permissive zoning scheme and adoption of a resolution confirming it as being explicit enough. If a city wants to ban the types of uses that Sausalito has in the past, you have to be explicit about it and adopt an ordinance prior to the state beginning to issue licenses. So the community development director and I reached out to some other Marin County jurisdictions to see what they're doing in this current landscape. San Anselmo recently introduced an ordinance and I believe they're giving second reading to that ordinance tonight. that prohibits recreation and medical businesses in all zoning districts. It allows and regulates indoor and outdoor personal cultivation to the extent permitted by state law. It allows delivery of medical marijuana from businesses located outside of the town limits, and allows a property owner who wants to operate a cannabis facility in the town to apply for a zoning ordinance amendment and to pay the town's cost for studying the proposed amendment. Mill Valley and Ross recently introduced ordinances that prohibit recreational delivery but allow medical delivery. prohibits all outdoor cultivation and prohibits all commercial sales, medical and recreational. Corte Madera prohibits medical cannabis dispensaries. And their council actually adopted an urgency ordinance a couple of months ago or approximately a month and a half ago, extending, they adopted a moratorium, and then they recently extended it until September of 2018, That moratorium bans all cannabis related commercial activity in the town, medical and non-medical. It does not prohibit mobile delivery businesses located outside of Corte Madera from delivering medical or non-medical cannabis to retail customers located within the town. So there's a little bit of a mix in how jurisdictions are treating marijuana, particularly delivery. Seems like jurisdictions are leaning toward allowing medical delivery, but not necessary recreational delivery. And there's a couple other jurisdictions that are bringing their regulations for consideration. Excuse me. their planning commissions and city councils very soon, if not concurrently with what we're doing now. I did have an opportunity to meet with the legislative committee briefly on this issue and got their direction and we wanted to bring it back. to you because we're planning to get to the Planning Commission pretty soon. and wanted to make sure that Full counsel was aware of what's being taken to them. In keeping with the actions that the council has taken in the past, We're proposing regulations and bringing the ordinance to the Planning Commission for their consideration. that would prohibit all commercial marijuana activity, and cultivation of both medical and recreational marijuana. It would allow for the indoor cultivation of no more than six adult plants for personal use as required by state law. You explicitly cannot prohibit that. It would prohibit all outdoor marijuana cultivation. And with the input from the legislative committee would prohibit the delivery of both recreational and medical marijuana within the city. Our next steps would be to bring a draft ordinance to the Planning Commission for their recommendation to the City Council, we're planning on doing that on November 8th. And then we would return to the council in November, December timeframe depending upon the planning commission's ACTION. for the council's consideration of first reading and second reading of the draft ordinance. And then the regulations would go into effect 45 days thereafter. So our recommendation to you tonight is to provide direction to city staff on any of those aspects of marijuana. Including commercial marijuana activity, outdoor cultivation and delivery, recreational and medical within city limits. And then direct us to bring the ordinance to the Planning Commission for their recommendation to the City Council and then back up here. That's it for staff's presentation, and I'm happy to answer any questions you may have. And the police chief is here as well if you have questions for him. |
| 03:40:26.74 | Joan Cox | Great. OK, questions. Questions for staff. |
| 03:40:31.65 | Jill Hoffman | I So Mary, your timeline shows us adopting in December, November slash December, and then it becomes effective 45 days later. But prop 64 effective January 1, 2018, the state of California will begin issuing commercial licenses for recreational marijuana, except in jurisdictions that prohibit those uses. which we may not have that in place. We may not have our new ordinance in place by January 1, but does our existing ordinance, is it adequate to prohibit, is it adequate for us to be a jurisdiction that prohibits commercial licenses for recreational |
| 03:41:14.02 | Mary Wagner | marijuana. It's unclear exactly how quickly the state is going to be issuing licenses. If there's concern that our ordinance currently would not prohibit that, you could adopt a moratorium in the interim. And we could bring that to you at your next. |
| 03:41:28.03 | Melanie Machan | in the auditorium. Yeah. you |
| 03:41:32.84 | Mary Wagner | assuming we have adequate time to prepare that. And these could work in tandem so that you could have it covered both from the moratorium perspective, similar to what Corte Madera did, and then proceed with bringing ordinance to the planning commission for the recommendation back to the council and we would go from there |
| 03:41:54.34 | Jill Hoffman | And then I just, my last question is just to clarify. The legislative committee actually, did they not, recommend that you bring to the city council certain recommendations. The legislative committee wasn't like saying this is what the city should do. They're saying this is what we recommend you recommend to the city council. |
| 03:42:12.65 | Mary Wagner | recommend what we bring to the planning commission for consideration. |
| 03:42:14.35 | Jill Hoffman | Yeah. |
| 03:42:17.56 | Joan Cox | Next question. you |
| 03:42:18.08 | Joe Burns | Yeah, well, yeah, question, I guess. Furthering on when we license and what that means as far as our prohibition, the state is also saying that if you have prohibitions, then you won't be awarded any of the money from the use tax. And there's just not enough money for that to be a concern going forward. But that's also why they're doing that. and that's the type of time frame that they're looking at. AND THERE'S JUST NOT NICE OF MONEY FOR THAT TO BE A CONCERN OR, YOU KNOW, AND GOING FORWARD. BUT THAT'S ALSO WHY THEY'RE DOING THAT. AND THAT'S THE TYPE OF TIME FRAME THAT THEY'RE LOOKING AT AS WELL, IS TO SEE WHO'S GOING TO BE GETTING THAT. AND IT ONLY IS REASONABLE MONEY IF IT'S MIXED WITH OTHER MONEY, AND NOBODY IN OUR COUNTY IS GOING TO HAVE MONEY FROM IT. SO IT'S KIND OF A NON-ISSUE. you |
| 03:43:00.18 | Unknown | you |
| 03:43:00.35 | Joe Burns | Thank you. |
| 03:43:00.37 | Unknown | Thank you. |
| 03:43:02.18 | Joan Cox | I have a question for our police chief. Do we have any history of complaints or from your perspective, of a incidence, if you, for a broad term, incidence, of our either interacting with, interfacing with any of the delivery services that are presumably operating, delivering, let's say, medical marijuana in the city. Is there been a large number of complaints about that issue? |
| 03:43:57.32 | Unknown | There has not. |
| 03:43:58.94 | Joan Cox | Has there been any complaints? |
| 03:44:00.38 | Unknown | I don't know of any. |
| 03:44:01.75 | Joan Cox | Okay, thank you. Okay. And socially, though. Yeah. Yeah. Yeah. Yeah, sorry, I didn't make that clear. Okay, any other questions? Okay, I know there is one member of the public who would like to address the council on this. Please, sir, if you... would use the microphone. Thank you. |
| 03:44:26.75 | Frank Shinnaman | My name is Frank Shinnaman, I'm a resident of Sausalito. uh... and uh... Mayor and Vice Mayor, Council members and staff, thank you very much for the opportunity to comment. I wish I wasn't so honored to be the only citizen Thank you. I hope that this isn't representative of the participation that you have from the residents. I think it's the lady. |
| 03:44:48.49 | Unknown | I think it's the late hour, sir. It's the late hour. |
| 03:44:50.51 | Frank Shinnaman | Well, perhaps. So the comments that I would like to make from listening to and reading the staff report, I'm really quite surprised that the county, at least, seems to be interested in making it a, what would be known in alcohol terms, a dry county. which still exists in other places. The reason that it's a surprise for me is that I checked the numbers recently. California passed this initiative by 57%, a margin of 2 million people. Marin passed it by 69% within the county. It's a margin of 100,000 people you know, 260,000 population. SOSCELO. It was quoted as having the largest majority of any city in Marin County. |
| 03:45:38.84 | Unknown | It was. |
| 03:45:39.91 | Frank Shinnaman | 77.6% of the people voted to legalize this, a margin of 2,800 people. It was publicly supported by Jared Hoffman, Gavin Newsom, California Democratic Party, ACLU of Northern California. and the California Nurses Association to just list a few. The next concern that I might have is demographics. Apparently, I'm new to Sausalito, about a year. and apparently I'm in one of the larger groups of being over 65. Wikipedia tells me that 20% of the population is over 65. Those of us over 65 tend to have had a lot of contact with marijuana as we grew up. the other end of the spectrum is the number of children here, which is surprisingly low. Not surprising to me looking around at my neighborhood and who my neighbors are. but only about 10% of all the households have children of 18 years or younger. So in terms of influence on Young children, it seems that it would be pretty minor. SO, For these reasons, I'm both surprised and I would urge you to consider what your constituents, the county's constituents and the state's constituents have asked all of us to do. and to not drag our feet. in implementing the will of the people. Thank you very much. |
| 03:47:01.30 | Joan Cox | Thank you, sir. Okay. Um, Let's bring it up here for comment. Who wants to go first? I'll tell you what, I'll go first. I'll go first. So I think that obviously we need to, because of the way in which the law is changing in January, we need to actually do something so that we actually specifically decide what it is we want to do. So I'm in favor of a list of provisions that could be part of an ordinance going through the public process and going to the planning commission for review. I was actually going to quote some of the numbers that Mr. |
| 03:48:00.61 | Unknown | it. |
| 03:48:00.76 | Joan Cox | stated that almost 80% of Sausalito residents voted to legalize the recreational use of marijuana. 80%. Sausalito never votes 80% for anything. It's usually 60, 40, 50, 50, whatever. Actually, I take that back. I think Measure B was... very high but whatever the public safety building bond. I think the regulations and how the implementation of the recreational use and the commercial activity is going to evolve in the states and we're going to figure it out. So I don't mind being cautious there for now. But I can tell you that I know. that there are many, many, many residents of Sol Soledo who have medical marijuana cards. for medical use. You will be surprised to know that nearly everybody that I know who does have a medical marijuana card is a senior. OK? And we have a large proportion of seniors, as you know. Our demographic is leading towards seniors. And they use medical marijuana for pain, insomnia, all variety of ailments. Some who lack mobility. Can't go driving off wherever the source material. It's ironic that We seem to always be saying we want to hear the will of our residents, and we've got to ask our residents what to do and go to the people and vote. And they have voted, and we are just ignoring them. I'd like this to go to the Planning Commission, but I just want to tell you that I would support all of this because I think some of it's moving around and I think we need to be cautious. But I will vote against any ordinance that prohibits the delivery of medical marijuana. So I'm just telling you that's what I'll do. I look forward to the public process. I look forward to the input. But I intend to vote against anything that prohibits the delivery of medical marijuana, because that is cruel. |
| 03:50:39.17 | Joan Cox | By the way, I also want to add one other thing. I THINK I'M GOING TO BE There is no, I'm not trying to say that marijuana is not dangerous, it is. It has enormous, can have enormously significant impacts on the development of the child brain, and teenage brain, you know. |
| 03:50:59.03 | Unknown | Mm-hmm. |
| 03:51:06.13 | Joan Cox | It affects some of the neuronal systems. I have a PhD in biological sciences, as you know. What you don't know is that my PhD thesis was the study of brain dopamine receptors, and it's the dopaminergic system which is the most affected by marijuana. So I know this. I read the primary literature here. I understand the effects and the desire to keep this out of the hands of kids. But you've got to balance that also with, does medical delivery, is it so abused? And we have so many complaints that it's being abused in our city? I don't think so. |
| 03:51:45.22 | Joe Burns | you |
| 03:51:48.78 | Joe Burns | I'll be quick because that's, and we never even had any, oh, we did see each other at the medical marijuana thing, which I, let me clarify. That needs to be clarified. Let me clarify. We did have a MCCMC event at one in Vallejo. Vallejo. Yeah. But that was the things I was going to say exactly. The hypocrisy of not us, the California voter in general, going back to 96, and the Compassionate Care Act, and then how many counties and locations had nothing to do with it. But for me, it is all about the protection of the kids because, as the mayor also said in his addendum, I've done a lot of research on the effects of marijuana on the brain 24 years or not younger, I THINK |
| 03:51:56.37 | David Sudo | Clarify. |
| 03:51:57.03 | Joan Cox | We... Let me clarify. We did have. |
| 03:52:05.13 | Joan Cox | Villeo. you Yeah. |
| 03:52:52.01 | Joe Burns | I would say that I don't, in so many areas I think we should pioneer, and I talked with Vice Mayor tonight on another area dealing with tobacco use. I think we should pioneer in Sausalito some things, and I don't think we need to be a pioneer. I think we could sit back and let the state do its thing, because this is going to change. We're going to have this conversation every year for a while, so we don't need to be out there. But on the delivery, simply because it's compassion for our seniors, I believe that we should not going to be able to do that. So I don't need we don't need to be out there. But on the delivery simply because it's compassion for our seniors. I |
| 03:53:33.40 | Joan Cox | Oh yeah, I, you know, I don't disagree with anything that you said about medical marijuana delivery, and I did have a pause about that when we were talking about it. you know not just for seniors as anybody that that needs marijuana for relief from whatever it is that they suffer so I think our concern was was how do you manage that how you regulate that but you know I'm certainly open to consider that and when it comes back to us. |
| 03:53:59.34 | Unknown | Thank you. |
| 03:54:00.98 | Joan Cox | Thank you. |
| 03:54:00.99 | Jill Hoffman | I completely endorse the mayor's comments about welcoming this to go through a public process. Because that's the best way, and it's not one at 11 o'clock at night. It's one where the planning commission, you know, it's a regularly noticed ordinance in front of the planning commission. And I welcome to see what the feedback from the public is. I am. You know, Jill and I both have a Navy background. It may be that there's a law and order aspect to that, but I am concerned. I am familiar through my work in the district attorney's office years ago of, THE PROPENSITY OF of certain individuals to use the medical pretext as a, to use the medical delivery as a pretext for other individuals. more nefarious activities, I'll just say that. So as Councilmember Hoffman put it, you know, I do agree with the need for compassionate care for our elders. But I worry about our ability to regulate the delivery. So. I welcome and look forward to the outcome of our public process. |
| 03:55:24.54 | Joan Cox | Okay, good. So we're just saying that let's go through the public process and hear what our planning commission has to say. |
| 03:55:29.28 | Jill Hoffman | I see this. |
| 03:55:29.96 | Unknown | Thank you. |
| 03:55:32.14 | Joan Cox | Okay, very good. Moving on to item number seven, which is a variety of reports. Is there any member of the public who'd like to comment on our reports to be made? If not, I will hand it over to our city manager for his report. We are only three minutes behind time. |
| 03:55:57.53 | Joe Burns | The same thing as last meeting, right? |
| 03:55:59.32 | Joan Cox | Thank you. |
| 03:55:59.34 | Jill Hoffman | Yeah. |
| 03:56:01.33 | Unknown | Thank you. |
| 03:56:01.57 | Jill Hoffman | Yeah, we have the city attorney in part to thank for that. |
| 03:56:04.87 | Unknown | Thank you. |
| 03:56:04.96 | Jill Hoffman | Thank you. |
| 03:56:04.97 | Unknown | Thank you. |
| 03:56:10.04 | Adam Politzer | I don't have any specific items for discussion for my report. A lot of it you've heard in the as we're now back in the swing of doing this business at the council meetings and at the committee level. So happy to answer any questions from our council. |
| 03:56:28.21 | Melanie Machan | Thank you. |
| 03:56:32.02 | Joan Cox | Is there anything? |
| 03:56:32.63 | Unknown | Thank you. Thank you. |
| 03:56:33.00 | Joan Cox | Sorry, do we have any questions for the city manager? Okay. Council member committee reports. Well, I think we've heard what finance committee is up to. |
| 03:56:33.04 | Unknown | YOU STILL. question. |
| 03:56:42.62 | Jill Hoffman | Good. |
| 03:56:45.08 | Joan Cox | And I can pad there you go. |
| 03:56:45.25 | Jill Hoffman | And by compared there you know and we just had our last meeting a week ago, so there haven't been many. committee meetings in the intervening time. |
| 03:56:51.16 | Joan Cox | Perfect. um I would just remind everybody that even though it's not a committee report, we do have MCCMC tomorrow evening. hosted by Tiburon. And so, |
| 03:57:06.68 | Jill Hoffman | And with the speaker? |
| 03:57:07.80 | Joan Cox | Senator Mike McGuire is going to be the speaker. Um... Item D, appointments to Boards, Commissions and Committees. I do not think that we are ready to make an appointment to the Start Landmarks Board. Tonight. |
| 03:57:25.77 | Jill Hoffman | Concur. |
| 03:57:27.51 | Joan Cox | Okay. We have interviewed a number of candidates for the sustainability commission. Can we confirm, Lily, that we have one vacancy for a regular member and one vacancy for the alternate? Is that right? That's correct. |
| 03:57:44.17 | Unknown | That's correct. you |
| 03:57:44.94 | Joan Cox | Okay, so I'm going to hand it over to our Sustainability Commission liaison, the Vice Mayor, |
| 03:57:45.01 | Unknown | you |
| 03:57:49.75 | Jill Hoffman | I don't know. you |
| 03:57:53.93 | Jill Hoffman | This is very challenging because we really had a wealth of riches with the people who came to interview tonight. One thing that we, so I will just say. My recommendation would be for Ayaka Emoto Estrada to be appointed as our regular member. And then with much deliberation and gnashing of teeth, I would go with Cassie Birdieshaw for our alternate. And David Nunez, absolutely positively well qualified, but perhaps a bit busy at this particular point in his career That's the only distinction I could find, it was a very difficult, It's very difficult to find, to get to this point because they really were very well qualified. And then we recommended that Payam Baradnia, if he hasn't already, apply to our business advisory committee. And so we'd like to see that come back to us at some point. soon. |
| 03:59:03.59 | Joan Cox | Sorry. We've interviewed him three times now and each time we said, well, let's get you on the business advisory committee. |
| 03:59:10.90 | Jill Hoffman | RECOVERY. |
| 03:59:11.21 | Unknown | Thank you. |
| 03:59:11.22 | Mary Wagner | you |
| 03:59:12.40 | Joan Cox | Okay, so with that, our procedure is that we have two names on the table. Does anybody want to add anything where we got uh, Anybody else for sustainability or are we happy with the Vice Mayor's suggestion? |
| 03:59:31.15 | Joe Burns | Thank you. |
| 03:59:31.17 | Joan Cox | Thank you. |
| 03:59:31.19 | Joe Burns | Thank you. |
| 03:59:31.20 | Joan Cox | I appreciate your suggestion. |
| 03:59:34.49 | Joan Cox | I wasn't able to be the interviews due to a family emergency, so I'll abstain. |
| 03:59:39.66 | Joan Cox | Okay. So in that case, I think there's consensus to move forward. with the vice mayor's recommendations there. |
| 03:59:49.02 | Jill Hoffman | Thank you. |
| 03:59:50.47 | Joan Cox | future agenda items the agenda setting committee will be meeting we have a two-page list of agenda items and not many meetings left this year so there are a lot not that it's going to be done or even perhaps even considered in this immediate, in the next few meetings, but I just want to go on the record that I want to see us pick up and discuss an ordinance that prohibits the queuing of bicycles on our sidewalks. |
| 04:00:28.51 | Chris Gallagher | Agree. |
| 04:00:33.59 | Joan Cox | For consideration, I don't know whether it's gonna happen, but is there anybody else who wants any agenda items added that are missing. |
| 04:00:42.26 | Jill Hoffman | We discussed a couple at the beginning of the meeting that I think the board clerk already made note of It was during the public comment period. |
| 04:00:53.33 | Lily Whalen | Thank you. I have the landslide at Alexander and |
| 04:00:53.98 | Jill Hoffman | I have. |
| 04:00:57.89 | Lily Whalen | the airbnb issue for fire victims. |
| 04:01:02.02 | Joan Cox | Okay, very good. Anything else? No? Okay. And assuming there are no other reports of significance, I'm adjourning the meeting 10 minutes early. |
Chris Gallagher — In Favor: Presented Business Advisory Committee's unanimous resolution requesting temporary moratorium on short-term rental restrictions to accommodate fire victims from Santa Rosa, Sonoma, and Napa counties. ▶ 📄
Ed Fudge — Neutral: Requested future council agenda time to address Alexander Avenue mudslide aftermath issues: hillside stabilization, loss of parking, increased speeding, and decreased property values; advocated for proactive approach with Bridge District. ▶ 📄
Chad Carvey — In Favor: Updated on anchor-out community improvements and cleanup efforts; requested city provide basic services like water and trash access and embrace anchor-outs as part of community. ▶ 📄
Greg Baker — Neutral: Provided statistics on anchor-out boats in Sausalito waters (65 boats, 30 operational), noted low incident rates, and suggested most pollution comes from shore sources rather than boats. ▶ 📄
Jeff Jacobs — Neutral: Gave philosophical reflection using Torah story of Abraham to encourage community to leave comfort zones and address current challenges together. ▶ 📄
Alden Bevington — In Favor: Updated on Richardson Bay Regional Anchorage Association's nonprofit status and educational efforts; requested specific anchorage focus in General Plan discussions rather than bundling with waterfront issues. ▶ 📄