| Time | Speaker | Text |
|---|---|---|
| 00:00:07.62 | Heidi Scoble | The streaming is on and now we're admitting all to the meeting. Good evening Mayor Cleveland Knowles and council members. This meeting is being held pursuant to section three of executive order N-29-20 issued by Governor Newsom on March 17th, 2020. And all members are joining this meeting telephonically through Zoom and is broadcast live on the city's website and on cable TV channel 27. |
| 00:00:33.55 | Mayor Cleveland Knowles | Great, thank you. Thank you and welcome everyone to this special meeting of the Sausalito City Council. It is Wednesday. October 21st. And will the clerk please call the roll? |
| 00:00:45.64 | Heidi Scoble | Councilmember Hoffman. I don't know. Councilmember Burns? |
| 00:00:51.09 | Unknown | I'm not sure. |
| 00:00:51.94 | Heidi Scoble | Councilmember Cox. |
| 00:00:53.22 | Unknown | here. |
| 00:00:53.96 | Heidi Scoble | Vice Mayor Withey. here. Mayor Cleveland Knowles. |
| 00:00:58.18 | Mayor Cleveland Knowles | Yeah. The first item on agenda is approval of the agenda. So move. |
| 00:01:08.21 | Unknown | Second. |
| 00:01:10.35 | Mayor Cleveland Knowles | Great, we have a motion and a second. Heidi, could you please call the roll? |
| 00:01:13.34 | Heidi Scoble | Thank you. Councilmember Hoffman. Yes. Councilmember Burns? Thank you. |
| 00:01:17.59 | Unknown | Thank you. |
| 00:01:17.69 | Heidi Scoble | Thank you. |
| 00:01:17.76 | Unknown | Thank you. |
| 00:01:18.11 | Heidi Scoble | Councilmember Cox. Thank you. |
| 00:01:19.53 | Mayor Cleveland Knowles | Yeah. |
| 00:01:19.61 | Heidi Scoble | . |
| 00:01:19.65 | Unknown | Thank you. |
| 00:01:19.80 | Heidi Scoble | Thank you. Vice Mayor Withee. |
| 00:01:21.42 | Unknown | Thank you. |
| 00:01:21.45 | Heidi Scoble | Yes. Mayor Cleveland Knowles. |
| 00:01:23.98 | Mayor Cleveland Knowles | Yes, that motion carries five zero and we'll go on to our business items. Our first business item is an update regarding city manager recruitment and interim appointment. And we have our HR consultant, Deborah, much more here to make a presentation. Welcome Deborah. |
| 00:01:50.14 | Unknown | Hello, thank you, Mayor Clifton-Noel. Thank you. Yeah. Thank you. |
| 00:01:55.15 | Unknown | Thank you. |
| 00:01:55.20 | Unknown | Thank you. |
| 00:01:55.24 | Unknown | Thank you. |
| 00:01:55.49 | Unknown | you |
| 00:01:55.79 | Unknown | or We'll see you next time. Can you hear me okay? I'm sorry, am I breaking up? Okay. And council members, very nice to see you tonight. So yes, the staff report tonight is an update on the city manager recruitment process and interim appointment. I do have some slides that I'm gonna put up on the screen. Heidi, do you need to let me share? or |
| 00:02:22.24 | Unknown | Thank you. |
| 00:02:23.00 | Unknown | You have co-hosting functions so you can share your screen at any time. |
| 00:02:26.91 | Unknown | She's telling me it's disabled for participant screen sharing. |
| 00:02:31.64 | Unknown | Let me change that for you. |
| 00:02:40.36 | Unknown | You should be good to go. |
| 00:02:42.06 | Unknown | I'll try again. That looks great, thank you. And then I'm going to set this up so that it's large. And I need you. Thank you. |
| 00:02:56.32 | Unknown | Can you just sit about your mouth? We'll be right with you. Just a little bit of technical change here and we should be okay. There we go. Meow. And make that orange. I'm going to go to the other. So the quality of your voice is a bit muted for me. I don't know about for others. |
| 00:03:17.71 | Unknown | Okay, let's see if we can, is that better? Is that a better voice for everyone? Much better, thank you. Okay, I'll just speak up. I think it's that I was having a soft voice, so I apologize for that. And, um, So, |
| 00:03:37.06 | Unknown | After 13 years, we are in the place where we have to look for a new leader for our city. And Are you sharing your screen? |
| 00:03:47.98 | Unknown | not seeing anything yet. |
| 00:03:49.55 | Unknown | I thought I was, let's see if, let me see if I didn't hit okay. Hold on, I'll find that. That's okay, here we go. They found the button. How's that? |
| 00:04:00.79 | Unknown | There we go. |
| 00:04:02.42 | Unknown | That's perfect. Um, So there are two initial steps to that process. One of them is to select a new city manager and that includes selecting an executive search firm. That's an open, a public process that'll happen in ocean open session. And that is scheduled for October 29th at 5 30 PM. Um, also there's, um, We need to bridge the gap. because that process will take longer than the end of the year and take us into the new fiscal year or the new calendar year. Bridging that gap can be done by appointing an interim city manager. It's a very important task. Timeliness is the key. We want staff reached out to 12 qualified candidates that I know that the council has been taking this very, very seriously and they'll be interviewing candidates in closed session this evening. |
| 00:05:08.03 | Unknown | So let's talk about the selection of a search firm. Council has carefully considered eight key firms that we looked at around the Bay Area that have been the key players in executive searches. for other municipalities and special districts in the Bay Area. |
| 00:05:26.14 | Unknown | Thank you. |
| 00:05:26.93 | Unknown | So, They're gonna review proposals and interview The three of those companies on October 29th, beginning at 530. So we have received some very well put together proposals from all three of these entities. and Avery and Associates, Ralph Anderson and Wendy Brown. |
| 00:05:51.35 | Unknown | Tonight, the task is to look for a leadership bridge between Adam and the new city manager. and to select eventually an interim city manager that can come on board. that interim city manager helps to make a smooth transition between Adam and the period when we are without our permanent city manager. So under council direction, staff did reach out to 12 candidates. There were three that stood out. Oh dear, that was not what we wanted to do. Let's see if I can make it go back. We'll do this and we'll go back. We'll get there. And So there are three that stood out that seem to have qualities that matched what the city might need recently. And currently, council is going to interview all three of those in closed session tonight. But they are also interested in community input on qualities, characteristics, and attributes through public comment. And so some of those, I wanna leave this slide up and we can leave it up during public comment if you'd like, I'll leave that to council, this kind of talks about some of the transition leadership attributes that may be helpful for an interim to have. |
| 00:07:24.30 | Unknown | So I wanted to go through inside the staff report, before we get to this, there are, now that we've gotten to this, I'm gonna put that back up. Sorry. Let me get. Having a little bit of technical difficulty here, I apologize. Um, I lost my staff report and I just want to pull it back up. Thank you. So I'll be right with you. Um, Okay. Normally I'm much better than this. So anyway, I talked earlier a little bit about the length of time that a recruitment can take for a new city manager. So we're going to follow kind of a common executive search process. And once the council chooses on the 29th an executive search firm that firm will kind of guide the process that happens in the timeline that happens. But most commonly, they use a very integrated stakeholder process. The three firms that the Council is looking at really prioritized the value of stakeholder input and community input in this process. and also incorporated a pretty broad outreach and marketing campaign for the city that would attract candidates that might be very qualified for this role. They also, um, Thank you. After they have done the stakeholder process, they use that information to inform the creation of profile and materials. And that's kind of phase two of the process. And they work together very closely with the council to develop a recruitment strategy. and to discuss how how integrated the final selection processes are. And those also are very inclusive and can provide a lot of input from stakeholders. After that phase, once the materials are created, there's an outreach and marketing that happens. So there's a strategic marketing campaign. In today's world, there's a lot of direct contact through LinkedIn and social media to candidates and just reaching out to the right group of folks that would be successful. in a role as city manager. The next phase is to screen those candidates and the search firm that is selected does that initial screening on behalf of the city based on all of the input that they've collected through the process. from the stakeholder meetings, from community meetings, input from the council, And then they put together a final packet of the most qualified candidates. And those finalist materials are delivered to the council. They also put together, based on the input that happened before, the final selection processes that the council can determine can include community members. They can include stakeholders. There can be a variety of different processes. And the search firm will go through all of those options with the council when they arrive. um, After that, there's a selection of the finalist in the process, and that's followed by reference and background checks, and then finally an appointment. Um, And those that then Most all of that. The background and reference processes will not happen in open session. Those are confidential processes. but the final compensation for the city manager will actually be. the will occur or be discussed in open session. Um, Rarely. a process will not turn up a candidate that's acceptable for a position. And when that happens, these firms guarantee that placement and they will continue to search |
| 00:11:44.39 | Unknown | and one |
| 00:11:51.62 | Unknown | for until they find someone that actually fits. That is extremely rare, but they do provide that guarantee so that we're sure that we get someone who is going to be, the council gets someone who's going to be perfect for the community and for the city. |
| 00:11:53.83 | Unknown | Thank you. |
| 00:12:06.80 | Unknown | Often these take from six, seven months is probably, it can take as long as 12 months. In this environment, it's probably going to be six to nine, but that's why we're looking at a transition leadership scenario so that we can bridge that gap. And that's why the interim city manager is an important piece of this and why the attributes of that will be important. Bye. And I think that periodically we will bring on a retired annuitant. And often the people with the most qualified attributes and capabilities, have worked as city managers before, or they've worked as interims before, if they've worked as assistant city managers before they have a broad knowledge of experience, or they've been in other government entities, and their CalPERS retirees. Um, If that is someone who is selected, then the compensation for that is regulated by government code. And it's pretty restricted. So I think that concludes my presentation tonight. And I'm going to... Stop sharing my screen for now. |
| 00:13:30.84 | Mayor Cleveland Knowles | Okay, great. Thank you very much for the presentation and for the staff report. So before we open it up to public comment, are there questions from council members? for Ms. Meshmore. Okay. Great, so why don't we open it up for public comment. And this is public comment on the entire search process. Good evening. search. firm, interim and permanent. And I see Stephen Allison is here with his hand raised. Welcome. You have three minutes. |
| 00:14:12.61 | Unknown | Thank you mayor. Thank you. and thank you for that presentation from HR. I'll keep my comments brief. And I just saw in the presentation, a highlight of diversity, equity, and inclusion in the criteria for leadership and the new city manager. I wanted to emphasize the importance that I see I am outside of Sausalito city limits in the broader unincorporated Sausalito area. And I just wanted to emphasize the importance of that vision, both in terms of lived experience and in terms of vision for Sausalito and its role in Southern Marin, being an important criterion. So thank you so much. for considering that. |
| 00:15:02.69 | Mayor Cleveland Knowles | Great, thank you. Is there any other member of the public who would like to provide input at this point? I am not seeing any additional hands raised. Heidi, could you confirm? |
| 00:15:18.54 | Heidi Scoble | Mayor Cleveland Knowles, there are no additional hands raised at this time. |
| 00:15:23.25 | Mayor Cleveland Knowles | Okay, great, thank you. So we are now going to adjourn into closed session and I do not think we expect to have any reportable decisions tonight so we will not come back into open session, but we have our next regularly scheduled city council meeting. next Tuesday, October 29th, I believe is the date. So we'll adjourn into closed session. Thank you to everyone who came tonight. |